Administrative Assistant Office
Resume:
Shannon Overstreet
**** **** *** **, ******, OK *3026
***********@**.***
OBJECTIVE
To use my skills and experience to seek solutions and produce results for your organization.
EDUCATION
University of Oklahoma
Bachelor of Liberal Studies, May 2002
EXPERIENCE
Cognitive Science Research Center - University of Oklahoma
Managerial Associate I – October 2007 to Present
• Maintain financial accounts for 10-15 ongoing grants using Excel and Quicken.
• Coordinate travel arrangements for office various staff in field with ANAM testing.
• Enter and maintain payroll on Peoplesoft.
• Input orders for products and supplies into Crimson Corner.
• Work with customers regarding ANAM software issues
• Work with military regarding shipment of computers to test locations.
• Create new positions and post jobs.
• Order computer equipment for office.
• Purchase, reconcile, and approve Pcard transactions.
• Work with Pcard team on audit. Receive zero infractions at audit.
• Arrange and set up meetings with U.S. Senate staff.
• Prepare correspondence and letters of recommendation for mailing.
• File monthly sales tax with state.
• Deposit ANAM funds at Bursar office.
• Process PAF for employees.
• Maintain employee records.
• Purchase and maintain gift card log for research study.
• Maintain office calendar.
• Process letters of recommendation for students using Word.
Office of Research Services - University of Oklahoma
Administrative Assistant I - April 2002 to October 2007
• Monitored research proposal routing process.
• Responsible for daily Paradox update.
• Proficient in Microsoft Office (Word, Excel, Access).
• Reviewed and finalized proposal submissions to various state, government, and private agencies.
• Entered payroll in PeopleSoft.
• Primary first contact for all incoming calls and assisted guests to appropriate persons.
• Co-supervisor and trainer of student employees.
• Monitored/Maintained supply inventory.
College of Arts and Sciences, Dean’s Office - University of Oklahoma
Staff Assistant III – October 1999 to March 2002
• Assisted with Board of Visitors and donor correspondence and activities.
• Balanced monthly CUFS statement for front office.
• Prepared Course and Curriculum Committee agenda.
• Worked with Tenure and Promotion committee by coordinating vita distribution to committee
members and ensured all were accounted for.
• Delivered Tenure and Promotion letters directly to faculty.
• Responsible for monthly Chairs and Directors meeting setup.
• Assisted with convocation by organizing students by degrees, helping with handicap seating and
general set up.
• Assisted with FOCAS week events by working on donations bid booklet, making name tags,
ensuring all presentation rooms were set up, and making table decorations.
• Maintained Arts and Sciences administrative and outreach web pages.
• Compiled a list of all scholarships awarded through Arts and Sciences and their departments for
presentation at the end of the year awards ceremony. This included creating the program.
• Supervised student workers.
Midland Mortgage Company - Oklahoma City, OK
Bankruptcy Administrator/GNMA – May 1997 to October 1999
• Coordinated court pleadings and bankruptcy filings for 500 plus bankruptcy filings.
• Posted and reconciled daily payments received from bankruptcy trustees.
• Maintained legal correspondence with attorneys.
• Balanced 300 GNMA bank accounts and pools monthly on a strict timeline.
• Assisted cashiers with end of the month postings of payments.
• Trained new bankruptcy employees.
• Assisted other bankruptcy administrators with case overload.
• Balanced and reconciled over 10,000+ bankruptcy accounts.
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