Administrative Assistant

ROMONA ALEXANDER

* ***** **** *****, *********, Louisiana 70057

********************@*****.***

ADMINISTRATIVE ASSISTANT / DOCUMENT CONTROLLER

QUALIFICATIONS PROFILE

Detail-oriented, well-organized, and competent professional, offering comprehensive knowledge and background in office administration, document control/analysis, information management, and executive support. Armed with time and resource management skills necessary in achieving organizational objectives and improving productivity and overall performance.

- Adept at preparing and compiling a wide array of documents, records, and files with high degree of confidentiality, quality, and accuracy while ensuring adherence to established company document control procedures.

- Skilled at providing daily document control activities for project and company; capable of delivering organized and identified project information in accordance to firm, client, and project requirements.

- Known for strong dedication in upholding corporate values, combined with outstanding record of personal and professional integrity in assisting executives, serving customers, and collaborating with various individuals.

- Highly proficient with AutoCAD and Microsoft Office Suite (Excel, Word, Outlook, and Access).

AREAS OF EXPERTISE

Process and Productivity Improvement ~ Data Collection and Report Generation

Organizational Compliance and Regulatory Standards ~ Interpersonal Relations and Communication

Strategic Planning and Analysis

PROFESSIONAL EXPERIENCE

UNIVERSAL PERSONNEL AT VALERO, NORCO, LA

Document Controller (Contract): 2011–2013

- Ensure accuracy and completeness in keeping customer/vendor data sheets as well as in updating and controlling the revision documents.

- Oversee the compilation and maintenance control of records, such as release drawings, project documents, quality system documents, and manufacturing documents.

- Perform electronic modification and release to documents and communicate them to affected departments.

- Keenly observe and retain related document control files while making sure proper delivery, printing, filing, and sorting of vendor’s data as well as the printing of new drawings and documents as necessary..

- Guarantee compliance with established procedures in properly filling and maintaining various documents.

- Handle the documentation of control interface for internal departments and outside contract services.

- Display technical acumen in Adobe, AutoCAD, and Microsoft Office Excel and Word.

- Exemplify talent in reading drawings, such as determining the title, typing drawing, and editing numbers.

- Manage the delegation of drawing numbers to new documents and record them in/out of the system.

- Check and guarantee receipt of record issue drawings; log into database drawing file.

- Employ organizational skills in performing diverse tasks, such as scanning existing documents into PDF format and file electronically; analyzing in/out of existing drawings and upholding their status; as well as assigning line numbers and equipment numbers.

- Provide keen oversight in auditing and sustaining all incoming and outgoing drawings and specifications sheets.

KEY HIGHLIGHT:

- Accelerated workflow in maintaining and coordinating the processing of engineering change orders by completing a wide variety of tasks.

THE FOUNTAIN GROUP AT ABB, PRAIRIEVILLE, LA

Parts Librarian / Administrative Assistant (Contract): 2011

- Assumed full responsibility in the development of part type to be added and maintained in the system.

- Consistently updated and maintained pricing by coordinating parts to appropriate vendors.

- Facilitated the configuration and formulation of rules for the standard parts updated in the database.

- Drove all efforts in the establishing and keeping parts for accuracy and uniformity in database.

- Applied new formulas and formats in operating data on spreadsheets and database software programs.

- Performed comprehensive evaluation of any new application, changes, and reports for accuracy and completeness; identified errors and notified developers prior to publications.

- Managed the completion and documentation of IT forms for new/change requests to applications and reports; facilitated training and testing for new/change applications or reports, as well as feedbacks from training forms.

- Expertly administered system for internal IT department data, including network instructions.

KEY HIGHLIGHTS:

- Presented optimal database maintenance through comprehensive orchestration and retention of files on all part types.

- Creatively designed original pricing and rotation for pricing all made parts through regular vendor contact.

EXCEL CONSTRUCTION AT MARATHON OIL, GARYVILLE, LA

Document Control Clerk / Administrative (Contract): 2008–2009

- Held accountable in processing all field documents and drawings requests for five superintendents and 15 foremen.

- Attended to a wide variety of functions, such as filing and analyzing data, issuing drawings, as well as retaining and executing audit of field duplicate tracking logs and data for foreman for field use.

- Rendered key assistance to the daily operations by performing various clerical duties, such as maintaining request for information; creating and fielding change request, transmittal logs, and red-line drawings; as well as compiling, processing, and keeping all records for revision, verification, and audits.

- Spearheaded the categorization of request of information (RFI), document control number (DCN), software professional estimation and collection system (SPECS), network connection (NC), logs, and distribution to key personnel through data compilation into reports for quality outputs.

- Collected and updated master and supporting documents within the information system database; removed confidential drawings, notes, and other data that were no longer needed.

- Presided over in customizing and modifying document control strategies/procedures; devised effective protocol for all proprietary documentation.

- Booked and coordinated all travel arrangement, meetings, and appointments while overseeing office supply orders for all key personnel; helped in time management/log-ins.

KEY HIGHLIGHTS:

- Delivered easy accessibility to other key personnel for future references or legal requirements through proper arrangement and security of all confidential information.

- Played a key role in the development of innovative handling methods, resulting in reduction of possibilities for lost, misplaced, and stolen data.

- Retained integrity of database by checking-in and -out records; conducted inspection on all master and field drawings and procedures weekly.

TUNER INDUSTRIES AT OCCIDENTAL CHEMICAL, TAFT, LA

Document Control Clerk / Payroll Clerk (Contract): 2003–2008

- Handled the verification of attendance, work hours, and pay adjustments and documented information onto designated records.

- Encoded employee information, such as exemptions, transfers, and resignation for the maintenance and update of payroll records.

- Managed the processing and release of employee paychecks and statement of earnings and deduction; maintained data such as vacation, personal, and sick leave for employees.

- Used Microsoft Office, SAP, and basic office equipment in maintaining multiple databases

- Took charge of auditing all master electronic and field documents on a bi-weekly basis, including drawings and procedures; completed research and filing of customer record requests.

- Organized all paperwork for new employees and record employee information into payroll system.

- Led the orchestration, documentation, and retention of a measurable consistent controllable flow of information within the project through data entry for inventory, records, and daily supplies.

KEY HIGHLIGHTS:

- Promptly identified and settled payroll discrepancies by checking time sheets, work charts, wage computation, and other information;

- Spearheaded the collection and proper distribution of time cards each pay period as well as the compilation of employee time, production, and payroll data from time sheets and other records.

EARLIER EXPERIENCE

EXCEL CONSTRUCTION AT TMC & SNC-LAVALIN, STEEN AND HORN LAKE, MS

Office Manager / Timekeeper / Clerk (Contract): 2000–2003

AM-PM TEMPORARY SERVICES, LULING, LA

Clerical / Shipping and Receiving Clerk: 1992–1999

EDUCATION

Prairie View A&M University, Prairie View, TX

COURSEWORK IN MASS COMMUNICATIONS

River Parish Vo-Tech, Reserve, LA

PROCESS TECHNICIAN TRAINING PROGRAM

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