Executive Administrative Assistant
Resume:
Nancy Place
Huntersville, North Carolina 28078
(c) 704-***-****
Email: **********@*****.***
Executive Assistant/Administrative Assistant/Legal Secretary
Appointment Scheduling - Travel Arrangements - Meeting Coordination -
Document Creation
Travel & Expense Reports - Special Projects - High Volume Phone Calls -
Event Management
Administrative support professional offering versatile office management
skills with experience in human resources/employee relations, legal and
financial background. Demonstrates capability to provide comprehensive
support for mid to executive-level staff. Possesses the highest degree of
integrity supported by a record of maintaining confidentiality. Offering a
track record of organizational efficiency and productivity. Readily adapts
to change.
PROFESSIONAL EXPERIENCE
Lowe's Corporate Headquarters, Mooresville, NC 5/2012
to 3/2013
Legal Secretary in the Law Department
Performed general administrative duties: coordinating unit mail,
filing and communication flow
. Preparation of electronic billing
. Researched and responded to inquiries regarding billing issues and
problems
. Created and distributed monthly accrual reports
Created billing schedules and various other billing analyses as
required
. Maintained employee records (i.e. sick & vacation time)
. Developed constructive and cooperative working relationships with
others
.
American Red Cross, Charlotte, North Carolina 11/2009
to 5/2012
Executive Assistant to the Vice President/Chief Procurement Officer in
Supply Chain & Real Estate Management
Maintained calendar and travel arrangements for the Vice President
Served as liaison contact to arrange meeting with the Vice President
Provided logistics for teleconference meetings, including securing
meeting sites whether in-house or offsite
Preparation of meeting notes and provides other administrative support
as directed by the Vice President
Served as the primary contact for the business unit, providing answers
to general inquiries and directing calls as necessary
Performed general administrative duties purchasing supplies, billing;
copying/printing, coordinating unit mail and communication flow,
assisting in expenditure tracking
Monitored tasks, assignments, projects delegated by the Vice President
and/or her directors to ensure timely completion and goals are achieved
Coordinated and manages special events, including but not limited to,
scheduling dates, sending invitations/emails, providing logistical
support, catering, order supplies and materials
Entered Vice President's travel expenses into Concur Expense
Reimbursement Program
Helped to onboard new employees by arranging workspace, arranging
computer equipment, supplies, new hire paperwork, etc.
Maintained personnel files; update contact lists and organizational
charts for the department
Maintained and approves Vice President's direct reports time cards in
HR Direct Access/Etime
Assisted in preparing reports as requested
Secondary support is for the Direct Reports of the Vice President
Wilson, Bos & Jordan, Charlotte, North Carolina 3/2007
to 9/2009
Legal Secretary to two of the Partners
Served as primary point of contact for and liaison between attorneys,
clients and vendors
Drafted legal documentation for filing with the courts
Prepared correspondence for clients and outside counsel
Researched/compiled data pertaining to corporate filings, real estate
Handled multifaceted clerical tasks (e.g., data entry, filing, records
management and billing)
Screened calls
Maintained and ordered supplies
Law Offices of Gary Schoer, Syosset, New York 3/2005
to 11/2006
(All aspects of Law: Criminal, Civil, Foreclosures, Matrimonial, Real
Estate, Living Wills, Corporate)
Legal Secretary to Gary Schoer
Prepared briefs for criminal, civil and matrimonial matters
Prepared living wills
Prepared documentation for Estate Closings
Handled multifaceted clerical task (e.g., data entry filing, records
management and billing)
Maintained organized office environment
Faxed/copied correspondence to clients/courts
Screened and transferred calls
Madison Square Garden/Cablevision/Rainbow Media, New York 4/1992
to 10/2004
(Madison Square Garden & Rainbow are both entities of Cablevision)
(Worked for the company for 12 years-held positions of increased
responsibilities
Madison Square Garden (9/2003 to 10/2004) (New York, New York)
Executive Administrative Assistant to Executive Vice President of Employee
Relations
Served as liaison between Executive Vice President and Staff
Prepared Executive Vice President's written and electronic
correspondence
Handled all aspects of calendar appointments/conference calls
Prepared presentations and quarterly reports; compiled various reports
from individual departments of Madison Square Garden
Assisted with documentation of sensitive and confidential Employee
Relations issues
Maintained employee database for communication purposes
Processed expense reports
Handled multifaceted clerical tasks (e.g., data entry, filing, records
management and billing)
Coordinated travel arrangements
Provided administrative support within the department and various
departments throughout the firm
Cablevision Systems Corporation (Bethpage, New York) (2/2000 to 9/2003)
Administrative Assistant to Senior Vice President of Employee Relations
Handled all aspects of calendar appointments/conference calls
Assisted with sensitive and confidential documentation of Employee
Relations issues
Prepared organization charts
Coordinated travel arrangements
Handled multifaceted clerical tasks (e.g., data entry, filing, records
management and billing)
Processed expense reports
Provided administrative support within the department and various
departments throughout the firm
Rainbow Media Holdings Inc. (Syosset, New York) (4/1992 to 2/2000)
Administrative Assistant to Senior Vice President/General Counsel, Vice
President and a Contracts Administrator of Legal and Business Affairs
Handled all aspects of calendar appointments/conference calls
Prepared various legal documentation for the individual services of
Rainbow Media
Coordinated travel arrangements
Provided administrative support within the department and various
departments throughout the firm
Education:
Blackstone Career Institute - Legal Assistant/Paralegal Diploma
Sutton Secretarial School, Wantagh, New York - Secretarial Certification
Berner High School, Massapequa, New York - Diploma
Skills:
Typing-75 wpm; Microsoft Word 95, 97, 2000, 2003, 2007, Microsoft Outlook,
Excel, PowerPoint, Adobe PDF, Oracle (PO Receiver/Inquiry/AP Inquiry,
ProLaw Case Management Software, Microsoft Words, Word Perfect; Dictaphone,
Wang, MultiMate, GroupWise 5.2; time Slip Software 5 and Time Slips 2005;
Amicus Attorney VP; HP Scan jet
Accomplishment:
Notary Public
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