Manager Executive Assistant
Resume:
Debbie Ostro
*** **** ****, ***. **, Iselin, NJ *8830
*************@*****.***
HIGH LEVEL EXECUTIVE ASSISTANT / OFFICE MANAGER / PROJECT COORDINATOR
SKILLS / ACCOMPLISHMENTS
. Highly skilled in creating detailed Microsoft Office: MS Word, Excel,
PowerPoint, Outlook; Lotus Notes.
. Keyboarding: 112 WPM
. Utilize synergistic creativities to produce results.
. Highly motivated, team player, perfectionist, provide assistance to
better the company.
EMPLOYMENT HISTORY
Madison Industries (textile firm) - New York, NY (Temporary Position to
prepare for Market Week)
Executive Assistant to the Creative Designer 9/12 - 12/12
. Created PowerPoint presentation for company displays.
. Prepared and forwarded Excel spreadsheet price lists of merchandise to
customers.
. Assisted with any follow-up to customers.
. Uploaded photography shots of designs for displays.
. Assisted in Market Week, a major function in the fashion industry.
Juniper Networks - Bridgewater, NJ (Worldwide Computer Networking Company)
2/09 - 3/12
Executive Assistant to Senior Vice President & Vice Presidents for the
Sales Department
. Right hand assistant to Senior VP and 4 VP's in Sales Department, multi-
tasking with an extremely high volume workload.
. Key coordinator in company's move to new, high tech Innovation Center.
. Arranged high-level customer meetings in new innovation center which
included the coordination of agendas, working closely with the host in
travel arrangements, car service, catering, AV equipment.
. Responsible for extensive calendaring in Outlook, scheduling of involved
meetings & conference calls.
. Handled involved travel for all executives, including domestic &
international flights, hotels, car service.
. Prepared and submitted detailed expense reports.
. Coordinated large conferences locally and internationally for company
sales meetings.
. Assisted in all office managerial duties.
. Worked heavily with Word, Excel, Outlook, and PowerPoint.
Velocita Wireless / Cingular Interactive - Woodbridge, NJ 7/01 - 10/08
Executive Assistant to CFO, COO and President
. Composed correspondence/agreements for the Executive team for their
signatures.
. Travel arrangements, developed the corporate travel website, coordinated
calendars and organized meetings.
. Prepared advanced PowerPoint presentations and slide shows - importing
material and links such as Excel spreadsheets, graphs/pie charts,
clip/internet art, or creating these directly in PowerPoint.
. Handled Payroll activities using EasyTime, and responsible for
reporting/tracking of department's PTO time/hours.
. Accounting responsibilities to include invoices/Oracle vendor set-
ups/expense reporting.
. Assembled monthly financial & budget reports involving Excel spreadsheets
and pdf files.
. Established and maintained corporate credit card program; maintained and
administered business card program.
. Managed entire Maintenance Operations' vehicle fleet (60 vehicles),
ordered new vehicles, handled vehicle billing.
. Administered safety training and compliance programs.
. Controlled ad hoc show base event billing; responsible for billing and
recovery of $300K profit.
. Coordinated all company functions.
DMR Consulting - Edison, NJ 6/96 - 6/01
Administrative Assistant/Office Manager /Project Coordinator
. Responsible Project Management: administered the production of a company
recruiting video, along with a company Computer Based Training and DMR
Macroscope CD.
. Acted as Distance Learning/Training Coordinator, reporting to the V.P. of
Education Services, for 9,000 consultants, worldwide. Responsible for
computer and web-based training for firm's technology professionals.
Established an internet/intranet computer-based training download
facility. Maintained the training library by selecting the most current
technologies. Provided monthly Usage Reports to Training
Coordinators/Managers worldwide, using Excel, PowerPoint and Lotus Notes.
Maintained an up-to-date employee training database. Handled all in-
coming usage inquiries.
. Provided administrative services to V.P. of Marketing who oversaw a team
of 50.
. Collected and assembled information required for marketing reports,
meetings and presentations. Maintained calendar and coordinated extensive
travel arrangements.
. Prepared correspondence and Excel reports for V.P. of Marketing.
. As Office Manager, was responsible for 30 Administrators,
billing/invoicing, coordination of employee moves within the building -
set-up of computers, phones. Environment was very fast paced.
Pocono Mountain School District - Swiftwater, PA 1990 - 1996
Executive Assistant to Business Manager/School District's Top Executive
. Responsible for all correspondence for the Business Manager, including
confidential information, phone and mail communications for the Business
Office, interaction with school principals/secretaries, control of all
Student Activity Funds within the district (daily bank deposits and
maintenance of ledger), and purchase order preparation.
. As Recording Secretary to the Board of Education, provided weekly
recording and transcribing of all School Board Meetings and Committee
Meetings, weekly assembling of Board packages for meetings.
. Yearly preparation of bids for entire district for supplies and
equipment, and yearly preparation of budget information.
EDUCATION
County College of Morris - Randolph, NJ
Associates Degree - Secretarial Science, 1976
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