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Project Manager Assistant

Location:
Port Murray, NJ, 07865
Posted:
May 29, 2013

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Resume:

Qualification Summary Top Tier, highly skilled, creative and innovated

Executive Assistant/Program Coordinator/Project Manager with a great sense

of humor. Who has demonstrated the ability to work in a team-oriented, fast-

paced stressful environment with constant changing priorities. Strong sense

of judgment, discretion and confidentially. High energy with expertise in

developing elaborate presentations, spreadsheets, database management and

word processing. Strong organizational, written and verbal communication

skills, problem solving and follow-through ability. Five years of Project

Management experience.

Skills Microsoft Office Suite

Summary Expert - PowerPoint,

Word, (MOUS Certified)

Proficient - Excel, Access, Visio, Microsoft Project

Google Mail

Lotus Notes

Project Management

Database Analysis & Mining

Report Preparation

Professional Presentations

Travel Preparation Domestic/Foreign

Calendar Management

Event/Meeting Planning

Expense Reporting

CHRIS HR Tool

SAP/EBuy/Catalyst

Gatekeeper

Marketing Portfolio Management

Office Management

SharePoint/Red Dot

Customer Service

Written Correspondence

Transcription Skills

Experie Interpace BioPharma, Parsippany, NJ - July 2011 to September 2012

nce Executive Assistant to Senior Vice President & General Manager/Program

Coordinator

Provide all administrative support to highly visible executive and his

direct report team. Including, but not limited to preparation of PowerPoint

presentations, business plans, organizational charts, calendar management,

on-site and off-site meeting coordination, travel arrangements and expense

reporting.

Provided project management for Hyalgan launch team. After Sanofi severed

relationship with Fidia, IBP launched Hyalgan in a two month timeframe.

Project Manager for Medical, Legal & Regulatory Committee (MLRC).

Printed Material Inventory Management.

Sourcing for printed materials.

Client relations - Assisted foreign client in securing housing, car lease,

setting up office space and ordering furniture.

Created all internal filing systems.

Various Temporary Assignments - January 2010 to July 2011

Viewpointe, Parsippany, NJ - May 2011 to July 2011 (Temporary Assignment)

Executive Assistant to Chief Operating Officer and President of Document

Archive & Repository Services

L'Oreal USA, Berkeley Heights, NJ - February 2011 to April 2011 (Temporary

Assignment)

Executive Assistant to Senior Vice President & Chief Information Officer

L'Oreal USA

Mars Information Services, Mt. Olive, NJ - July 2010 to January 2011

(Temporary Assignment)

Management Team Coordinator - Executive Assistant to President & Chief

Information Officer, MARS IS

Juniper Networks, Bridgewater, NJ - January 2010 to July 2010 (Temporary

Assignment)

Executive Assistant to Vice President Sales - Verizon Account

Verizon Wireless, Basking Ridge, NJ - September 2001 to December 2009

Marketing Project Coordinator, Wireless Device User Experience Team -

November 2006 to December 2009

Project management for Usability testing initiatives. Redefined internal

procedure for usability testing. Managed schedule for usability testing.

Assisted in usability testing programs. Provided meeting minutes and

maintained project plans. Reviewed statement of work and processed

invoices.

Project management for UX/Device Strategy Team. Met with and tracked key

milestones of Executive Directors direct report team on a weekly basis.

Project management for User Interface Change Process. Facilitated weekly UI

team meetings and maintained Change Process log.

Project management for VZW/VZ Communication Visual Assets meetings.

Prepared/updated style guide briefs; facilitated weekly cross-functional

meetings with VZW UI team and VZ Communications IT Group.

Project management for Bluetooth initiatives. Facilitated weekly status

calls with third party vendors. Track and update Bluetooth status reports

to common website.

Owner of Device Alignment Roadmap. Maintained, updated alignment roadmap

and facilitated weekly team meetings.

Facilitated meeting and maintained monthly SKU device inventory.

Marketing Research/Competitive Phone Research - Created and custodian of

competitive phone leasing program.

Executive Assistant to Vice President & Chief Marketing Officer - September

2001 to November 2006

Maintain highly visible executive's extremely complex, ever changing,

challenging calendar.

Responsible for independently following up on critical issues/projects and

advising executive on status.

Prioritizing and responding to incoming telephone calls, correspondence and

emails.

Provide efficient, cost effective travel, domestic and abroad. Using

trains, commercial planes and private jets.

Prepare and compile various presentations, including quarterly Marketing

Operations Reviews and Town Hall Meetings.

Coordinated all aspects of off-site annual All Hands Marketing team

meetings, Quarterly Reviews, Direct Report Team Meetings. Including site

visits. Working within specific budgets.

Primary back up assistant for Chief Operator's assistant. Secondary back up

assistant for Chief Executive Office's assistant.

Dotted line management responsibility for marketing administrative staff of

16 assistants. Provided feedback to managers for yearly performance

reviews.

Responsible for screening/interviewing candidates for vacant administrative

positions within the marketing organization.

BASF Performance Chemicals & Knoll Pharmaceutical Divisions, Mt. Olive, NJ

- 1996 to 2001

Executive Assistant to Vice President New Product Dev & Commercialization

(NPD&C), Knoll Pharma Division - 1999 to 2001

Provided all administrative support for Vice President and Director of

NPD&C.

Scheduled all appointments and calendar activities. Including video and

telephone conferencing.

Arranged both foreign and domestic cost effective travel.

Effectively screened incoming calls and redirected to appropriate

individual or department.

Assisted in creation and preparation of PowerPoint presentations.

Prepared and updated departmental information including expense reports,

time sheets, invoice payments and order of supplies.

Database creation and management to produce senior level reports.

Monitored and updated departmental overhead and promotional cost center

budgets.

Successfully arranged conventions, symposiums, team building events and

numerous off-site programs, aspects of which included housing,

entertainment, lectures at various locations in the US and abroad.

Presented with Knoll's Gold Ovation Award for outstanding performance in

arranging ACR Convention in Philadelphia, PA.

Marketing Assistant II (promoted from Sr. Secretary) to Director

Performance Chemicals - 1996 to 1999

Provided all administrative support for Director of Performance Chemicals;

1 Business Manager; 1 Production Manager; 5 Product Managers.

Arranged travel for team and visitors, both in the U.S. and abroad.

Involved in three highly confidential acquisitions. This involved

preparation of extensive PowerPoint and Excel slide presentations.

Coordinated all arrangements for various annual industry conventions,

annual golf outings and other customer off-site functions.

Transcribed correspondence from dictation tapes. Complied, formatted,

prepared and distributed quarterly reports. Prepared mass mailings.

Created technical bulletins and promotional material for new products.

Educati Parsippany High School, Parsippany, NJ

on

company sponsored training

2007 AMA Project Mgmt Course Meeting Planning Excel 97

Presenting Info.

The Indispensable Assistant Franklin Quest Time Mgt. Excel Data

Management

Integrating MS Office HR Hiring Workshop Excel Tools/Tech.

Word 6.0 Managing Long Documents Microsoft Word Tools/Tech

PowerPoint Advanced

Word 97 Publishing Feature Access 97 Forms and Reports Microsoft

Project

Code of Conduct for Managers Dreamweaver I Web page design

VZW Launch Process

2005 AMA Admin Conference (Focus on Management Training) VZW

Portfolio Training

Executive Coaching & Mentoring Google Mail

Profess International Association of Administrative Professionals - Charter Member

ional BASF Mt. Olive Chapter; Member of By-Laws Committee; Chapter President

Members Elect 2001-2004; Chapter President 2003-2004; Attended IAAP International

hips Educational Convention 2000 & 2001. Attended 2005 AMA Administrative

Professional Conference.



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