Qualification Summary Top Tier, highly skilled, creative and innovated
Executive Assistant/Program Coordinator/Project Manager with a great sense
of humor. Who has demonstrated the ability to work in a team-oriented, fast-
paced stressful environment with constant changing priorities. Strong sense
of judgment, discretion and confidentially. High energy with expertise in
developing elaborate presentations, spreadsheets, database management and
word processing. Strong organizational, written and verbal communication
skills, problem solving and follow-through ability. Five years of Project
Management experience.
Skills Microsoft Office Suite
Summary Expert - PowerPoint,
Word, (MOUS Certified)
Proficient - Excel, Access, Visio, Microsoft Project
Google Mail
Lotus Notes
Project Management
Database Analysis & Mining
Report Preparation
Professional Presentations
Travel Preparation Domestic/Foreign
Calendar Management
Event/Meeting Planning
Expense Reporting
CHRIS HR Tool
SAP/EBuy/Catalyst
Gatekeeper
Marketing Portfolio Management
Office Management
SharePoint/Red Dot
Customer Service
Written Correspondence
Transcription Skills
Experie Interpace BioPharma, Parsippany, NJ - July 2011 to September 2012
nce Executive Assistant to Senior Vice President & General Manager/Program
Coordinator
Provide all administrative support to highly visible executive and his
direct report team. Including, but not limited to preparation of PowerPoint
presentations, business plans, organizational charts, calendar management,
on-site and off-site meeting coordination, travel arrangements and expense
reporting.
Provided project management for Hyalgan launch team. After Sanofi severed
relationship with Fidia, IBP launched Hyalgan in a two month timeframe.
Project Manager for Medical, Legal & Regulatory Committee (MLRC).
Printed Material Inventory Management.
Sourcing for printed materials.
Client relations - Assisted foreign client in securing housing, car lease,
setting up office space and ordering furniture.
Created all internal filing systems.
Various Temporary Assignments - January 2010 to July 2011
Viewpointe, Parsippany, NJ - May 2011 to July 2011 (Temporary Assignment)
Executive Assistant to Chief Operating Officer and President of Document
Archive & Repository Services
L'Oreal USA, Berkeley Heights, NJ - February 2011 to April 2011 (Temporary
Assignment)
Executive Assistant to Senior Vice President & Chief Information Officer
L'Oreal USA
Mars Information Services, Mt. Olive, NJ - July 2010 to January 2011
(Temporary Assignment)
Management Team Coordinator - Executive Assistant to President & Chief
Information Officer, MARS IS
Juniper Networks, Bridgewater, NJ - January 2010 to July 2010 (Temporary
Assignment)
Executive Assistant to Vice President Sales - Verizon Account
Verizon Wireless, Basking Ridge, NJ - September 2001 to December 2009
Marketing Project Coordinator, Wireless Device User Experience Team -
November 2006 to December 2009
Project management for Usability testing initiatives. Redefined internal
procedure for usability testing. Managed schedule for usability testing.
Assisted in usability testing programs. Provided meeting minutes and
maintained project plans. Reviewed statement of work and processed
invoices.
Project management for UX/Device Strategy Team. Met with and tracked key
milestones of Executive Directors direct report team on a weekly basis.
Project management for User Interface Change Process. Facilitated weekly UI
team meetings and maintained Change Process log.
Project management for VZW/VZ Communication Visual Assets meetings.
Prepared/updated style guide briefs; facilitated weekly cross-functional
meetings with VZW UI team and VZ Communications IT Group.
Project management for Bluetooth initiatives. Facilitated weekly status
calls with third party vendors. Track and update Bluetooth status reports
to common website.
Owner of Device Alignment Roadmap. Maintained, updated alignment roadmap
and facilitated weekly team meetings.
Facilitated meeting and maintained monthly SKU device inventory.
Marketing Research/Competitive Phone Research - Created and custodian of
competitive phone leasing program.
Executive Assistant to Vice President & Chief Marketing Officer - September
2001 to November 2006
Maintain highly visible executive's extremely complex, ever changing,
challenging calendar.
Responsible for independently following up on critical issues/projects and
advising executive on status.
Prioritizing and responding to incoming telephone calls, correspondence and
emails.
Provide efficient, cost effective travel, domestic and abroad. Using
trains, commercial planes and private jets.
Prepare and compile various presentations, including quarterly Marketing
Operations Reviews and Town Hall Meetings.
Coordinated all aspects of off-site annual All Hands Marketing team
meetings, Quarterly Reviews, Direct Report Team Meetings. Including site
visits. Working within specific budgets.
Primary back up assistant for Chief Operator's assistant. Secondary back up
assistant for Chief Executive Office's assistant.
Dotted line management responsibility for marketing administrative staff of
16 assistants. Provided feedback to managers for yearly performance
reviews.
Responsible for screening/interviewing candidates for vacant administrative
positions within the marketing organization.
BASF Performance Chemicals & Knoll Pharmaceutical Divisions, Mt. Olive, NJ
- 1996 to 2001
Executive Assistant to Vice President New Product Dev & Commercialization
(NPD&C), Knoll Pharma Division - 1999 to 2001
Provided all administrative support for Vice President and Director of
NPD&C.
Scheduled all appointments and calendar activities. Including video and
telephone conferencing.
Arranged both foreign and domestic cost effective travel.
Effectively screened incoming calls and redirected to appropriate
individual or department.
Assisted in creation and preparation of PowerPoint presentations.
Prepared and updated departmental information including expense reports,
time sheets, invoice payments and order of supplies.
Database creation and management to produce senior level reports.
Monitored and updated departmental overhead and promotional cost center
budgets.
Successfully arranged conventions, symposiums, team building events and
numerous off-site programs, aspects of which included housing,
entertainment, lectures at various locations in the US and abroad.
Presented with Knoll's Gold Ovation Award for outstanding performance in
arranging ACR Convention in Philadelphia, PA.
Marketing Assistant II (promoted from Sr. Secretary) to Director
Performance Chemicals - 1996 to 1999
Provided all administrative support for Director of Performance Chemicals;
1 Business Manager; 1 Production Manager; 5 Product Managers.
Arranged travel for team and visitors, both in the U.S. and abroad.
Involved in three highly confidential acquisitions. This involved
preparation of extensive PowerPoint and Excel slide presentations.
Coordinated all arrangements for various annual industry conventions,
annual golf outings and other customer off-site functions.
Transcribed correspondence from dictation tapes. Complied, formatted,
prepared and distributed quarterly reports. Prepared mass mailings.
Created technical bulletins and promotional material for new products.
Educati Parsippany High School, Parsippany, NJ
on
company sponsored training
2007 AMA Project Mgmt Course Meeting Planning Excel 97
Presenting Info.
The Indispensable Assistant Franklin Quest Time Mgt. Excel Data
Management
Integrating MS Office HR Hiring Workshop Excel Tools/Tech.
Word 6.0 Managing Long Documents Microsoft Word Tools/Tech
PowerPoint Advanced
Word 97 Publishing Feature Access 97 Forms and Reports Microsoft
Project
Code of Conduct for Managers Dreamweaver I Web page design
VZW Launch Process
2005 AMA Admin Conference (Focus on Management Training) VZW
Portfolio Training
Executive Coaching & Mentoring Google Mail
Profess International Association of Administrative Professionals - Charter Member
ional BASF Mt. Olive Chapter; Member of By-Laws Committee; Chapter President
Members Elect 2001-2004; Chapter President 2003-2004; Attended IAAP International
hips Educational Convention 2000 & 2001. Attended 2005 AMA Administrative
Professional Conference.