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Administrative Assistant Manager

Location:
Dallas, TX, 75227
Salary:
32000
Posted:
May 28, 2013

Contact this candidate

Resume:

Brigitte Scott

**** ****** *** *****

Dallas, Texas 75227

214-***-****

972-***-****

**************@*****.***

OBJECTIVE

Proficient in MS Word, Excel, PowerPoint, Access and

typing. With more than 20 years of experience in

the business industry, I am enthusiastic, creative

and eager to contribute to a company's growth and

development. I thrive on helping clients achieve

their objectives.

EMPLOYMENT

05/10 - Present Coram Specialty Pharmacy Infusion Company,

Dallas, Texas

Clinical Support Specialist - Nursing Department

. Print Coram Nurse Notes, plan of treatments,

AOB's, and medication profiles from Field2Base

systems.

. Enter all Nurse Notes for Coram and Home Health

Agencies within 7 days into Houston VAX system.

. Fax all nurses plan of treatments and

medication profiles within 14 days to MD's for

signature.

. Enter plan of treatments into Houston VAX and

patient charts when MD signature received.

. Set up nursing visit for new referrals received

daily.

. Prepare care coordination form to Home Health

Agencies see Coram referrals.

. Fax new physician orders on existing patients

to Home Health Agencies.

. Verify Home Health Agencies invoice coincide

with nursing notes entered before payment.

. Assist nurses with phone calls to patients and

other duties as assigned.

03/10 - 05/10 DFM & Associates: Children's Medical Center,

Dallas, Texas

Administrative Assistant - Urology Department

. Proof read physician dictation.

. Answer the phones.

. Send out appointment reminders to patients.

. Print and mail physician dictation daily.

. Update physician addresses.

. Handle special projects when assigned.

06/07 - 02/09 Baylor Health Care Systems, Dallas, Texas

Administrative Assistant - Credentialing Department

. Updated DEA, DPS, Malpractice insurance and CPR

certificates in data systems for all physicians

and allied health professionals.

. Set up and mailed notification to physicians

and allied health professionals when

certificates, malpractice insurance was about

to expire.

. Prepared credentialing applications for medical

professionals interested in joining the Baylor

staff.

. Organized, prepared and mailed via certified

return receipt credentialing applications each

month for physicians and allied health

professionals up for credentialing in six

months.

. Answered incoming phone call and responded

promptly to client inquiries.

. Opened and distributed in coming mail daily.

. Maintained all office supplies.

. Prepared 3rd party request for other hospitals

and medical offices for credentialing purposes.

. Maintained check log and deposited checks

received from physicians and allied health

professionals.

. Handled calls received from physicians and

allied health professionals regarding the

credentialing process.

. Supervised summer volunteer staff.

07/04 - 06/07 Healthcare Realty Services, Dallas, Texas

Office Manager/Administrative Assistant

. Created and managed filing system of

maintenance work orders for seven multi-level

medical buildings.

. Successfully managed and maintain operating

functions in the office.

. Dispatched engineer's to handle building

maintenance for tenants in seven multi-level

medical buildings.

. Promptly responded and resolve tenant inquiries

and escalations.

. Calculated and submit expense reports, receive,

greet and screen office visitors.

. Effectively multitask in a fast-paced

environment, while maintaining an emphasis on

quality.

. Maintained data base for certificate of

insurance for more than 200 tenants.

. Handled in house training and continuing

education for assistant property management.

03/04 - 07/04 OfficeTeam Temporary Agency, Dallas, TX

Executive Assistant

. Effectively managed and entered sales orders

for telephone sales accounts.

. Assisted General Manager with assigning

accounts to salesmen.

. Prepared daily reports for Vice President,

General Manager, and Sales Manager.

. Assisted the marketing department with

scheduling appearances for the Coors Girls.

. Prepared attendance reports for human resource.

02/02 - 02/04 Fleming Companies, Lewisville, TX

Inventory Coordinator

. Set up new items in the Fleming FOODS system.

. Entered price reductions in FOODS system.

. Entered price deals and comstocks in FOODS

system.

. Called warehouse to ensure appointments were

set and product received on time.

. Special projects for category buyer.

10/00 - 02/02 Kelly Temporary Services

Sprint, Dallas TX

Executive Administrative Assistant

. Managed Directors calendar.

. Handled basic human resource issues for

department of 100 employees.

. Assisted Director and four Managers with off

site meetings and special projects.

. Scheduled off site meetings for Director,

Managers and staff leaders.

. Organized all travel arrangements for the

department.

Mary Kay, Inc., Dallas, TX

Project Manager

. Managed paper work for test labs to ensure they

were current for Federal inspections.

. Special projects for foreign markets.

. Prepared correspondence for Director, Manager

and office staff.

. Maintained all office supplies.

. Answered telephone calls; give information to

caller or route call to appropriate person.

. Scheduled tours of the facilities for new

employees and visitors.

Colmer Semiconducter, Addison, TX

Sales Representative

. Provide customer service to our customers in

western part of the United States.

. Processed and received customer orders from

Fuji.

. Shipped orders to my clients in a timely

manner.

. Contacted customers to ensure orders were

received.

. Logged payments received from customers.

. Researched payments not received from

customers.

. Set up and maintain relationship with

customers.

10/89 - 08/99 American International Group Claim Services,

Inc, Dallas, TX

Receptionist/Administrative Assistant/Executive Assistant

. Supervised clerical staff.

. Received and logged all incoming checks for

distribution to claim adjusters.

. Prepared vendor bills for payment.

. Made travel arrangements for Director, managers

and claims adjusters.

. Distributed home, auto and liability claims to

adjuster in Texas and Oklahoma.

. Issued drafts to claims from structured

settlements.

. Setup claims on AS400 data base system to

create claim numbers for payments or denials.

. Set up monthly meeting to recognize employee's

accomplishments.

. Handled basic human resource issues for

department of 100 employees.

. Made all travel arrangements for the

department.

. Prepared expense reports for Director and

Managers.

. Greeted customers, employees, visitors and

vendors.

EDUCATION / TRAINING

Remington College Pharmacy Technician Training,

Dallas TX 2009

Certified Pharmacy Technician, 2012 - 2014

Externship - DaVita Rx, Coppell, TX - Nov/Dec 2009

Nurse Aide Academy, Dallas TX 2006

El Centro College, Dallas, TX 1988 - 1989

Lamar University Beaumont, TX 1987

Lincoln University, Jefferson City, MO 1985 - 1986



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