Administrative Assistant Sales

Business Administration

Qualifications profile

Self-motivated, focused and highly organized professional, equipped with

wide-ranging experience in diverse fields. Skilled at performing needs

assessments, gathering appropriate documents to assess efficiency, and

analyzing processes and procedures. Have strong capability in working

within fast-paced, highly stressful situations, with emerging and multiple

responsibilities. Equipped with excellent verbal and written communication

skills; accurately perform challenging tasks with precision and attention

to detail. Can think strategically and have innovative problem-solving

abilities to bring forth outstanding results. Possess proven expertise in

working with individuals at all levels. Technically proficient with

Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) as well as JD

Edwards and PeopleSoft. Multilingual in English, Urdu, Punjabi, and Hindi.

Education

University of Guelph Humber, Etobicoke, ON

Honours Bachelor of Business Administration, May 2008

University of Guelph Humber, Etobicoke, ON

Diploma in Business Administration, Major in Marketing, May 2008

Humber College, Etobicoke, ON

Business Administration Program, Apr 2006

Awarded with Honors (4th, 5th, and 6th semesters)

Georgian College, Barrie, ON

Business Administration in Automotive Marketing, Aug 2003

professional experience

Spectral Applied Research, Markham, ON, Canada (CONTRACT POSITION) April

2013- May 2013

Logistics Coordinator/Production Schedule planner

. Preparing and updating monthly logistics, scheduling to assure

deliveries to production locations

. Working closely with the President in setting up new product lines

. Ensuring accuracy of physical inventory order sequence by entering

inter-company purchase orders, work orders and inter-company transfers

into the system following defined process

. Attending weekly meetings to review the production schedule, shipment

forecasts, and inventory levels.

. Inventory and work order reconciliation

. Coordinating and tracking shortages

. Conducting cycle counts on weekly basis

. Maintaining database with updated product data

. Anticipating Inventory requirements and ordering product accordingly

. Preparing production Schedule on monthly basis and anticipating

shipping requirements

Raveena Industries, New Delhi, India (Family Business) Dec 2011 - Dec

2012

Production and Supply chain Coordinator

. Planned and prepared production schedules for manufacturing. Drew up

master schedule to establish sequence and lead time of each operation

to meet shipping dates according to sales forecasts or customer

orders.

. Monitored the production schedules to ensure on-time delivery to the

clients. Monitored inventory levels and also planned monthly counting

activities. Kept track of production numbers and anticipated problems

that could affect the schedules

. Analyzed production specifications and production capacity data and

perform calculations to determine manufacturing processes, tools, and

human resource requirements

. Developed inventory management strategy with the aim of controlling

costs within budgetary limits, generating savings, rationalizing

inventory and maximizing available work capital

. Minimized overstocks and removal of obsolete/redundant raw materials

and ensured incoming product is receipted and managed according to

company procedures

Alpine Access October 2011- December 2011

Technical Coordinator

. Answering clients queries about blackberry phone

. Completed one month training for the work from home process

.

Smart Circle International, Richmond Hill, ON, Canada Apr 2007-Sept 2011

Inventory Analyst

. Collaborated with the Chief Financial Officer with almost two decades

of broad experience in the direct sales industry. Handled diverse

functions on all inventory-related operations by analysing sales,

reviewing, reconciling, and maintaining the inventory database.

Proactively trained and supervised participating staff in the

operation and control of inventory reconciliation.

. Coordinated with the Chief Financial Officer (CFO) to track any

pending payments from the client base and formulated solutions to any

issues.

. Handled multiple projects at the same time. Maintained accuracy of all

inventory-related documents and reports within the accounting and

management operating systems.

. Facilitated meeting agendas and took part in all conference calls with

the customers to discuss any impending inventory matters. Thoroughly

assessed system operations to prepare proposal for changes and

streamline procedures.

. Administered assistance in the Accounting Department and handled

physical inventory adjustments. Responded to any inquiries of clients

and/or hub managers in a proper manner.

. Rendered high level of assistance in resolving shortages of over $250K

inventory. Gathered all pending payments from customers before

deadlines.

. Took the lead role in overseeing the Inventory Department during the

absence of the Inventory Manager.

SKOR Foods, Vaughan, ON, Canada Jun

2006-Mar 2007

Accounts Payable Associate

. Proactively managed all vendor invoices in compliance with corporate

guidelines, within time constraints.

. Closely monitored the invoicing procedure and resolved various issues

in a timely manner.

. Rapidly delivered quality service to vendors and customers while

reconciling their accounts.

. Aided in processing end-of-month invoices.

. Earned remarkable recognitions from supervisors for demonstrating

exceptional job performance.

Resolve, Toronto, ON, Canada Dec 2004-Jan 2006

Administrative Assistant/Data entry support

. Improved performance and profitability in working as an outsourced

business resource.

. Worked in a department that processed shipping needs for Rogers's

wireless; filled orders or reorders from the clients in timely manner.

Utilized Vision 21 software in the entire process.

. Avoided any kind of error, while dealing with very delicate area of

the business.

Romark Logistics, Rexdale, ON, Canada Dec 2003-Jan 2005

Administrative Assistant

. Exhibited effective administrative support skills in ensuring that

company operations are retained in an effective, updated, and accurate

manner

. Arranged and revised documents, including correspondence, reports,

drafts, memorandums and emails.

. Carried out key tasks, which included answering and directing phone

calls, addressing inquiries, securing office files, distributing

mails, taking minutes of meetings, maintaining office supplies

inventory, and coordinating repairs on office equipment.

. Assumed primary responsibility in scheduling and planning agendas for

meetings.

Krishna Motors (Dealership), Province, India May 2003-Aug 2003

Customer Care Executive Administrative Assistant (Co-op)

. Supervised various types of administrative functions, which included

attending a huge number of calls from the customers, preparing monthly

progress reports, and submitting them to the President.

. Assembled and analyzed data from monthly reports to assist in

preparing progress presentations.

. Aided clients with the accessories selection, sending reminders for

car servicing, as well as updates on the dealership promotions.

. Secured all vital records related to car servicing.

Professional Training

Mastering Office 2000

Computer Applications and Programming

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