Executive Administrative Assistant
Resume:
NINNETTE SPOSTO
Hammonton, NJ 08037
609-***-**** (Home)
609-***-**** (Cell)
OBJECTIVE: To obtain a position in which I am able to demonstrate my ability to comprehend and implement new and existing ideas while providing excellent customer service and problem solving. I am determined to achieve success in all aspects of my work field chosen.
EMPLOYMENT HISTORY:
11/2010 – Present - ECS, Egg Harbor Twp.
Executive Assistant/Program Management Support
o Providing Program Management support to En Route Communications Gateway (ECG) and Enhanced Backup Surveillance (EBUS).
o Provide meeting support for technical meetings and prepared associated documentation as part of my position in Program Support within the Business Office.
o Provided scheduling, meeting documents (reports, sign-in sheets, agendas).
o Communicated with actionee(s)/team members as necessary.
o Prepared, received and reviewed associated documentation.
09/2007 - Present - Prudential Fox and Roach, Hartman Home Team, Margate, NJ.
Bookkeeper-Processor
o Process all personal documents and coordinate inspections for settlement purposes.
o Quick Books and Excel entering invoices, billing information, processing bi weekly payroll, PayChex, pulling daily reports, prepare reports for tax season.
o Maintain constant contact with title and mortgage companies to ensure a smooth settlement process.
o Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
o Assist with compiling and developing the annual budget.
10/2007 – 9/2010- MILLER GALLAGHER & GRIMLEY, Atlantic City, NJ
Legal Secretary
o Draft Wills, Powers of Attorney, Powers of Attorney for healthcare, living wills, estate planning documents, and trust accounts, probate documents with Surrogate's Office and real estate documentation as well as family law matters.
o Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
o Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports.
o Draft and file real estate deeds, contracts, lease/sales agreements, tax estate, and fiduciary documents, manage attorney calendar and attorney timeslips.
o Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals.
11/2002 - 08/2008 - JOHN HOFFMANN & ASSOCIATES, Ventnor, NJ
Bookkeeper/Legal Secretary/Office Mgr.
o Executed daily operations of accounting office, including ordering office supplies.
o Used QuickBooks to enter payroll data and conduct other bookkeeping activities.
o Prepares balance sheets, profit and loss statements, and other financial reports.
o Responsibilities also include analyzing trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.
o Reports organization's finances to management, and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts.
o Utilize QuickBooks to reconcile office bank statements, monthly expense reports, AP/AR.
o Employ MS Excel spreadsheets to document office expenses for tax filing.
o Legal work for insurance defense, family law, real estate and tax law.
o Familiar with standard concepts, practices, and procedures within a particular field.
8/1997 - 3/2000 - BLANK ROME COMISKY & McCAULY, LLP, Philadelphia, PA.
Legal Secretary
o Kept attorney calendar, drafted briefs, motions, and pleadings (with exhibits) for Managing Partner.
o As required, completed tasking for insurance defense, wills and estates, corporate, tax and fiduciary, real estate, workers’ compensation, family law, labor law, and attorney billing.
o Responsible for confidential and time sensitive material. Prepared routine and advanced correspondence including letters, memoranda, and reports.
o Draft and file real estate deeds, contracts, lease/sales agreements, tax estate, and fiduciary documents, manage attorney calendar and attorney timeslips.
8/1994 - 3/1997 - JOHN SALLA, ESQUIRE, Philadelphia, PA
Legal Secretary/Office Manager
o Administered daily operations of accounting office, ordered supplies, and entered payroll data.
o Conducted accounts payable activities related to expenses and vendor payments.
o Drafted defense letters, filed briefs and motions, and prepared for court hearings and trials.
o Conducted activities in support of corporate law, family law, wills and estate planning, and plaintiff and defense.
o Achieved full control of attorney calendar.
OFFICE AND COMPUTER QUALIFICATIONS:
• Microsoft Office, Excel, PowerPoint
• Lotus Notes
• QuickBooks
• Practice Master Calendar
• ProSeries tax package
• Attorney billing/time slips
EDUCATION:
Fall 1984 - Fall 1986, Camden County College, Business Admin/Computer Information Systems, Blackwood, NJ. 42 credits completed.
Spring 1986 - Fall 1987, Glassboro State College, Education,
Glassboro, NJ. 18 credits completed.
REFERENCES AVAILABLE UPON REQUEST
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