Administrative Assistant Real Estate
Resume:
Lisa Haley
Wakefield, MA *****
***********@*****.***
Dependable professional, experienced working in fast-paced environments, which demand strong
organizational, technical and interpersonal skills. Known for multi-tasking efficiently, being a creative
problem solver and managing assigned projects through completion. Friendly and poised in interactions
with individuals at all levels.
PROFESSIONAL EXPERIENCE
Sabatinos Restaurant – Wakefield, MA 2010 –
Present
Hostess
• Greet customers in a polite and courteous manner
• Seat customers in a polite and courteous manner
• Take reservations over the phone
• Take and deliver take-out orders
• Assist Wait Staff in serving food
• Assist Buss Staff in cleaning tables
• Cashing out customers as needed
• Schedule large parties and events
Franklin Street Properties – Wakefield, MA 2012 – Present
Junior Real Estate Analyst
• Abstract leases and amendments and enter new/amended lease terms into the MRI lease database
in accordance with established lease tracking checklist.
• Review preliminary monthly financial reports and work with FSP Accounting and Third Party
Property Managers to address and resolve issues that arise prior to submitting final reports to Asset
Managers for review/approval.
• Review common area maintenance, real estate tax and other billings prepared by third party
property managers for preparation of annual budgets, quarterly financial reporting and year-end
reconciliation purposes.
• Assist Asset Managers with review of annual budgets.
• Provide analysis of acquisitions/dispositions by developing Argus models, analyzing expenses,
abstracting leases, preparing/reviewing tenant estoppels and preparing/reviewing closing adjustments.
• Work with Asset Managers to prepare analysis of new lease proposals utilizing Excel and Argus.
• Other duties as assigned.
Administrative Assistant to Property Management Department 2002 - 2012
• Serve as liaison between Property Management and 3rd party insurance agents.
• Set up due diligence files and see that clean, final copies of third-party reports, surveys, building
plans, leases, tax bills, and insurance binders get into permanent central files
• Maintain permanent, central files for appraisals, engineering reports, Phase I environmental reports,
surveys, building plans, and title documents.
• Maintain shared real estate tax files in conjunction with accounting.
• Maintain a tickler system for real estate tax payment deadlines and abatement application filings.
• Maintain shared Letter of Credit database.
• Maintain insurance claims files.
• Maintain database for tenant’s certificates of insurance.
• Keep track of insurance inspection reports, recommendations, and implementation.
• Maintain definitive lists of properties and other property data, such as occupancy reports and contact
lists.
• Maintain lease files and help Analysts maintain Lease Tracking and other property statistics and
databases.
• Help to create and maintain operating procedures manuals.
• Prepare mail and tabulate tenant satisfaction surveys.
• Work with accounting and asset managers on the preparation of merger documents and SEC filings.
• Help to prepare reports and develop procedures to make sure that accounting, acquisitions, and
executive officers are informed of all important property related issues and have controlled access to
permanent, central files.
• Prepare Board packages for quarterly and annual meetings.
• Front desk receptionist coverage as needed.
• Other duties as assigned.
Nazareth Academy – Wakefield, MA
Part – Time Assistant to Admissions Coordinator 2000 -
2002
• Maintained database of incoming students for admissions; alumni and all other prospects
• Interviewed potential students and families for admissions
• Organize and attend all admissions fairs in the Fall and alumni events in the Spring
• Coordinate all open house events
• Perform all administrative duties for Admissions Coordinator
Malden Hospital – Malden, MA
Unit Secretary – Locked Psychiatric Unit 1994 -
1998
• Enter patience admissions labs upon arrival to unit
• Transcribe Doctors orders from chart to computer
• Coordinate transports for patients for other units
• Coordinate transfers for patients to other facilities
• Deliver specimens to lab
• Perform administrative duties
Aldrich, Eastman & Waltch – Boston, MA
Administrative Assistant to Principal of Acquisitions 1987 – 1993
• Provide administrative duties to department
• Prepare travel arrangements
• Prepare Investment Summaries for potential acquisitions
• Coordinate investment “kickoffs” and department meetings
• Maintain database for broker information
EDUCATION
Burdette School – Boston, MA 1978 –
1979
Completed Certified Executive Secretary Program
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