Executive Assistant Real Estate

Susan Grove

Marina del Rey, California ***** Cell: 310-***-**** *********@*****.***

PERSONAL STRENGTHS

Cooperative team player with excellent verbal and written communication skills

Capable of working in a fast paced environment with the ability to multi-task and prioritize projects

Highly detail oriented with exceptional organizational abilities

Experience dealing with information of a highly confidential nature

Exemplary record of following up on projects and completing assignments in a timely manner within budgetary

allowances

Outstanding interpersonal skills with the ability to bridge effectively throughout all levels of an organization

Exceptional professional disposition and appearance

Extensive experience working with senior executives, working as a “right-hand” to an executive requiring

minimal direction; extremely proactive

PROFESSIONAL EXPERIENCE

Montgomery & Co., LLC Santa Monica, California

Executive Assistant to the President April 2007 to Present

(DreamWorks Animation Board Member, Member of World Presidents’ Organization )

Extremely heavy, constantly changing system

Handle very heavy travel arrangements, domestic and international (no travel agents) with cost efficiency

Responsible for producing weekly pipeline reports on all media deals

Coordinate Media Group meetings and travel in a strict team environment

Gate keeper for busy ex-entertainment executive

Coordinate search and background for each meeting/phone call, including staffing for each

Maintain extensive investor database and responsible for client files under strict FINRA guidelines

Organize closing parties and World Presidents’ Organization events

Team leader, responsible for training and coordinating Media Group executive assistants

DLA Piper US LLP Los Angeles, California

Global Executive Assistant to C-Level Executives Sept 2006 to April 2007

Handled all work for Global Tax Partners and Economists

Palmer Investments, Inc. (company closed) Santa Monica, California

Executive Assistant to the President April 2004 to June 2006

Handled all correspondence, very heavy scheduling, business and personal

Handled all travel arrangements on private jets

Set up all client meetings and board meetings

Heavy client contact, as well as contact with land developers, community officials, high-profile politicians

Oversaw almost every aspect of his business and personal life and that of his family

Handled construction and maintenance of all family residences

Helped with HR functions, as needed; supervised Receptionist

Maintained extensive investor database and property files, created projects and property reports

Organized closing parties

Responsible for additional administrative tasks pertaining to the marketing of commercial real estate properties in a fast -

paced, deadline-driven environment.

NextLeft, Inc. (company closed) Santa Monica, California

Executive Assistant to Chief Executive Officer May 2002 to April 2004

Handled all business and personal matters for the owner and Chief Executive Officer of this strategy branding and

technology company for on-line corporate presence for such clients as Deloitte & Touché, ConAgra foods, Nestle,

Countrywide and others

Arranged all travel arrangements for CEO, Project Managers and their teams

Susan Grove

Marina del Rey, California 90292 Cell: 310-***-**** *********@*****.***

Handled heavy scheduling demands and coordination of board meetings

Utilized shorthand dictation for correspondence to clients and board members

Reported directly to two Managing Directors and the Vice President

Handled for all three executives with busy travel arrangements, scheduling meetings, telephone coverage and compiling

expense reports

Global Crossing and Asia Global Crossing (company closed) Beverly Hills, California

Executive Assistant to Vice Chairman and Chief Executive Officer, Jack Scanlo n June 1998 to May 2002

Assisted the Vice Chairman and CEO in taking two start-up companies public and in the day-to-day responsibilities of

managing the demands of his office

Scheduled appointments, coordinated heavy international travel (including international road shows), maintained strict

leadership of his calendar and ensured prompt processing of expenses, with minimal supervision

Responsible for the continuity of the executive assistants, by aligning assistants within the department to coordinate a

balanced work environment

Coordinated monthly leadership meetings and associated social events that accompany those meetings

Central coordinator for setting up the appropriate personnel for the new office location and design

Utilized shorthand, strong knowledge of computer software programs and strong interpersonal and communication skills

Mr. Scanlon made his permanent residence in Chicago, resulting in extensive travel planning, as well as remote operating

skills and communication necessary for this position

Los Angeles Time Mirror Corporation (executive retired) Los Angeles, California

Executive and Personal Assistant to CEO Emeritus, Robert Erburu 1997 - 1998

Primary interface for the CEO Emeritus in coordinating his time commitments with external executives, board members,

internal officers and various community heads for philanthropic events

In addition to the duties related to the twelve outside board positions held by him, handled all of his business and personal

needs, including those duties related to his position as Chairman of the Getty Museum

Responsible for segregating incoming correspondence, delegating and communicating with all levels of management,

including international and domestic travel arrangements, composition of letters, heavy scheduling of appointments and

efficiently arranging the executive’s tight time schedu le

Central coordinator for planning and coordinating of meetings. Due to the executive's heavy travel schedule, was required

to work and make decisions independently and/or with minimal direct supervision

Kirtland & Packard (executive retired) Los Angeles, California

Executive and Personal Assistant to Chairman and Managing Partner, Jacques Soiret 1990 - 1997

Executive Assistant to the Chairman and Managing Partner of this 200-person law firm

Opened and operated temporary satellite office in San Jose for eight attorneys involved in trial

Billed attorney’s time, prepared statements, reconciled and managed client accounts

Maintained constant communication with clients in Europe

Organized firm social functions, prepared presentations, created attorney/client brochures, flyers, reports and memoranda

Arranged and organized client meetings and client functions

Personal Assistant to the Chairman and Managing Partner attended to his business and personal travel needs and handled

all personal correspondence autonomously

Handled all of his banking and personal financial responsibilities; assembled information and prepared expense reports

Prepared preliminary income tax information for accountants

Organized and tracked all investment accounts

Handled rental and maintenance of second home

Arranged and organized personal social functions

SOFTWARE & SKILLS

Full working knowledge of Word, PowerPoint, Excel, Outlook, Quicken

SalesForce Data Base, Fidelity Passport Real Estate Software, ACT, iManage

Shorthand at 150 wpm; typing 110

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