Administrative Assistant, Office Manager, Event Coordinator

LAURIE HUGHES

Email *************@***.*** Phone Number 408-***-****

SUMMARY

Highly skilled administrative assistant with over 13 years’ experience working in a fast pace office

environment. Strong ability to oversee office operations while providing exceptional administrative

support. Experienced in planning events and executive meetings, along with completing yearly asset

inventory achieving 100% accuracy. Keys to my success are in relationship-building and performing

tasks with infallible efficiency and productivity.

KEY ACCOMPLISHMENTS

Received Diamond Award, given to a select few employees whose achievements greatly exceeds

that which is required of them.

Twice made Deans list while attending San Jose City College

Gained managers confidence and respect allowing me to follow her climbing the ranks from a

department manager to a lab director over a span of 10 years.

AREAS OF EXPERTISE

Internal Customer Support Purchasing Event Organizer

Goal Setting Travel Logistics Meeting Planning

Schedule Management Time Management Office Management

VOLUNTEER WORK

Committee Chairperson

University Preparatory Academy, San Jose, CA 2007 - 2011

Communicated with vendors to setup fundraising opportunities, and select available dates.

Prepared announcements / fliers and distributed them to parents during drop off and pickup.

Recruited parent volunteers to assist with organizing annual Mother’s Day Tea and end of year

BBQ.

Worked with committee members to create a guide book to follow when organizing future

activities and events.

Chaired the monthly Ways and Means Committee meetings then reported back to the Parent

Teacher Student Organization board members.

PROFESSIONAL EXPERIENCE

Personal Assistant

Scott’s Painting and Custom Finishing, San Jose, CA 2011 - Present

Prepare documents for final review and signature.

Screen phone enquiries and requests, and handle them when appropriate.

Track job progress and file all necessary paperwork after project completion.

Responsible for verifying payments and making bank deposits along with other miscellaneous

errands.

Ensure smooth running of the office by maintaining organization, ordering necessary office

supplies, and tracking schedule changes preventing any appointment mix-ups.

Administrative Assistant II

Hewlett Packard Company, Palo Alto, CA. 2000 – 2009

Made complex travel arrangements both domestic and international, in addition to processing

paperwork necessary for visa application.

Consulted with upper management to determine objectives and requirements for events such as

conferences, management off-sites, and site wide campaigns taking place throughout the year.

Coordinated services for different meetings and conferences, including accommodation and

transportation for participants, facilities, IT department, and catering requests.

Created web pages which included agendas, registration forms, and travel guides for upcoming

conferences and seminars.

Completed necessary HR forms for new and terminated employees to ensure compliance with

company policies.

Managed and reconciled reports for managers related to travel and business expenses.

Led a monthly admin forum where guest speakers provided job specific training for the admin

community.

Coordinated WebEx meetings along with sending out necessary meeting information to

participants.

Created PO’s for equipment and or specialty items necessary to complete R&D work.

EDUCATION

Work2Future

San Jose, CA January 2013 – Present

In the process of completing course work to become certified as a MOS: Microsoft Office Word

2010

Currently taking courses allowing me to update previously learned software, and gain experience

with new software.

Continually registering for classes there by allowing me to increase my employment

opportunities.

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