Administrative Assistant Management

***** * ******** ******* ******* W

Phoenix, AZ **032

*************@*****.***

Objective: Seeking a rewarding career that fosters growth and welcomes innovative and

ambitious talent.

Highlights

• 8+ years of administration and finance

• MS Suit 2007-10

• SharePoint 2007

• Project 2007

• Budget preparation and variance reconciliation

Relevant Experience:

Administrative Assistant

Employer : Tri-Star Technologies – Feb. 23, 2009 – Mar. 2012, San Diego, CA

Major duties/responsibilities:

• Operate office equipment such as fax machines, copiers, and phone systems, and use

computers for spreadsheet, word processing, database management, and other

applications.

• Answer telephone and give information to callers, take messages, and transfer calls to

appropriate individuals.

• Greet visitors or callers and handle their inquiries and direct them to the appropriate

persons according to their needs.

• Set up and maintain paper and electronic filing systems for records, correspondence, and

other material.

• Open, read, route, and distribute incoming mail and answer routine letters.

• Complete forms in accordance with company procedures.

• Make copies of correspondence or other printed material.

• Compose, type, and distribute meeting notes, routine correspondence, and reports.

Case Management Assistant - (June 2011 – October 2011), volunteer position.

Employer: Alliance for African Assistance, San Diego, CA

• Prepare monthly reports

• Translate several health broachers

• Data entry

• Filing

*************@*****.*** Tel. 619-***-****

• Occasionally cover front desk

Marketing Officer May 28, 2006 – March 03, 2008

Employer: Ethiopian Airlines, Addis Ababa, Ethiopia

Major duties/responsibilities:

• Administer contract agreements between company and travel agencies locally and

regionally.

• Formulate, direct and coordinate marketing activities and policies to promote products

and services, working with advertising and promotion managers.

• Identify, develop, or evaluate marketing strategy, based on knowledge of establishment

objectives, market characteristics, and cost and markup factors.

• Assist in hiring, training and performance evaluation of sales staff and oversee their daily

activities.

• Prepare and follow up the financial aspects of the department such as expenditures and

profit-loss statements.

• Compile lists describing product or service offerings.

• Initiate and conduct market research studies and analyze their findings.

• Coordinate or participate in promotional activities or trade shows, working with

developers, advertisers, or production managers, to market products or services.

• Participate in staff meetings and external meetings as required and take minutes.

• Prepare and balance annual operating budget.

• File reports and correspondences, send faxes, e-mails and use other means of

communication;

• Keeps abreast of policy, procedures, and changes to operation systems.

Administrative Assistant (December 18, 2001 – May 27, 2006)

Employer: Ethiopian Airlines, Addis Ababa, Ethiopia

Major duties/responsibilities:

• Prepare and verified all payment related issues including salaries, wages, per-diem,

expense, bonus, and reports.

• Follow up timely completion of performance appraisal of management and non-

management personnel.

• Arrange and coordinate service year ceremonies, performance awards, briefings,

presentations and other ceremonies in accordance with established guidelines.

• Prepare and balance annual operating budget.

• Maintain expense/cost records, verify against the operating budget and prepare monthly

variance explanations for any irregularities.

*************@*****.*** Tel. 619-***-****

• Review and consolidate annual capital budget and explain its implementation status

quarterly.

• Review and compile monthly Activity Report.

• Review and compile quarterly implementation status for Cost Control and Goals &

Action Plans.

• Oversee submission of suggestions by employees and arrange for appropriate recognition

for successful suggestions.

• Assist management staff in proper use and interpretation of policy manuals.

• Compile overtime, sick leave, vacation, productive or non-productive man-hours monthly

and annually.

• Assist in updating and reviewing of organizational manuals.

• Maintain and enforce daily operation regulations.

• Schedule appointments for visitors and ensure security clearances are approved and

communicated on time.

• Maintain data to ensure safekeeping of confidential materials,

• Receive incoming telephone calls, transmit messages and supply information.

• Take minute in staff meetings and ensure regular follow up.

• Take yearly inventory of property and equipment.

• Prepare employee requisitions for vacant positions and track status of vacancy

announcements.

• Implement employee training activities and maintain proper documentation.

Jr. Officer – Recruitment & Selection (December 18, 2000-December 17, 2001)

Employer: Ethiopian Airlines, Addis Ababa, Ethiopia

Major duties/responsibilities:

• Coordinate and participate in the day-to-day operation of recruitment services and

activities.

• Draft and publish vacancy notices.

• Assist in the determination of candidates' qualifications and experience and prepare long

lists of candidates.

• Review short-lists prepared by hiring departments against the post's requirements and

prepare the final short-list for approval.

• Identify upcoming vacancies in coordination with departments.

• Review policies and procedures and recommend changes as required.

• Assist in the preparation of interviews and provide guidance on matters related to the

recruitment to managers of vacancies.

• Coordinate and follow up on all recruitment, placement and transfers of staff.

Education

*************@*****.*** Tel. 619-***-****

BA in Business Management & Public Administration, Addis Ababa University, Addis Ababa,

Ethiopia.

Certificates obtained

1. Administrative Assistant (San Diego Continuing Education)

2. Front Desk/Office Assistant (San Diego Continuing Education)

3. MS Office 2007 (Word, Excel, PowerPoint, Access, Project)

Skills

1. Typing speed 58WPM

2. SharePoint 2007

Language

1. English

2. Amharic

Reference

Available upon request

*************@*****.*** Tel. 619-***-****

Contact this candidate