Assistant Executive

Maria Cecilia Orelus

954-***-**** • *******@*****.***

Seeking a challenging position with an organization, where they emphasize increasing

responsibility that will allow me to further utilize my existing skills and enable me to

help in the company’s success.

A highly equipped Assistant with more than fifteen years of experience performing a

variety of administrative and staff support duties for specified departments, which require a

range of knowledge and skills in organizational procedures and policies. Driven by new

challenges and desire to succeed in all endeavors; immensely enjoy navigating all aspects

of complex projects. Highly successful in developing relationships and bringing projects to

completion on time with budget allocated. Strong leadership, communication, and

organization.

Willing to relocate.

WORK EXPERIENCE

Actavis Latin America 2011 – Present (2 years)

Position: Executive Assistant to Head of Business Unit

• Scheduled meetings, conference calls, and events

• Booked travel arrangements and compiled expense reports.

• Approved purchase orders, requisitions and invoice verifications.

• Carried out updating presentations and maintaining Share Point for

dossiers registration's legal documents.

• Assisted with new regional office setup; contacted vendors &

suppliers.

• Advised new employees with on-boarding and relocation issues.

• Translated various business documents.

Hewlett-Packard LAR 2006 – 2011 (5 years)

Position: Assistant to Regional Director – Global Real Estate

• Scheduled meetings, conference calls, virtual classrooms, Halo rooms

and events.

• Managed complex calendar.

• Coordinated travel arrangements.

• Coordinated and managed downsizing projects.

• Managed space, space assignment, office moves.

• Supervised and managed office services and vendors.

• Maintained security and access system.

• Built management landlord relations.

• Implemented disaster recovery program.

• Compiled data for reports and presentations

• Processed purchase orders.

• Helped with on-boarding contingent staff.

• Analyzed expenses, budgets, and credit card reconciliation.

• Translated English/Spanish as well as Spanish/English.

• Maintained Share Point up to date, same as local Web Pages.

Telefonica Int’l Wholesale Services 2005 – 2006 (1 year+)

Position: Executive Assistant to VP of Marketing, Data & I

• Processed purchases and expense reimbursements.

• Coordinated travel arrangements.

• Managed executive’s calendar.

• Scheduled meetings and conference calls.

• Prepared presentations and translations.

• Provided administrative support for team.

IBM Latin America H.Q. 1995 – 2005 (10 years)

Position: Executive Assistant to VP of Software, CFO, Directors of HR, Marketing &

Systems Sales.

• Managed complex calendars for very on the go executives.

• Coordinated schedules with internal/external executives for meetings

& conference calls.

• Reduced overhead cost on travel issues.

• Created highly confidential documents, reports, and presentations.

• Managed travel arrangements and expense reimbursements.

• Processed purchase orders for equipment, supplies and services.

• Resolved issues and collaborated with team to ensure efficient

operation of business.

• Maintained excellent customer satisfaction ratings.

• Coordinated shipments for seven Central American countries.

• Tracked all orders and shipments for channel.

• Processed billing, shipping, and ledger feed interfaces.

• Created weekly and monthly measurements reports.

• Reduced cycle time of shipments by 50%.

• Processed credits, plant returns, and credit analysis.

• Reconciled inventory.

OTHER

SKILLS:

• Typing: 50wpm

• Highly proficient in the operation of automated office systems

• Adaptable and flexible to work environment

• Strong organization and analytical skills.

• Self-motivated and team player.

• Excellent interpersonal skills, office etiquette and phone manners

• Software: MS Office, Lotus Suite, Outlook, and Lotus Notes

• Fluent in English, Spanish, & some Portuguese.

EDUCATION

• Business related courses. Miami Dade Comm. College. Miami, Fl

• B.A. Art Education and Fine Arts, Catholic’s Univ. Santiago, Chile

• Bilingual Secretary. Manpower Administrative Center. Stgo. Chile

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