High School Assistant

Confidential User

Email: ********@*********.***

Address:

City: wASH

State: DC

Zip: 20433

Country: USA

Phone: 202-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Strong ability to compose new and edit already written materials. Excellent ability to make administrative/procedural decisions and judgments. Proactive attitude, a self-starter, and team player, with a high degree of adaptability, resourcefulness, flexibility and initiative. Positive attitude, strong interpersonal skills, and ability to interact tactfully with staff at all levels. Willingness to take up additional ad-hoc responsibilities other than duties directly related to this position whenever needed; Excellent organizational (including attention to detail), administrative, and time management skills - with a proven ability to work promptly and efficiently under pressure and meet tight deadlines with a minimum of supervision, including multi-tasking and flexibility to adjust and prioritize concurrent assignments, in order to ensure high quality administrative support to a large team of senior specialist; Strong event planning skills Proficient web-search skills. Typing speed of 40 words per minute. Complete knowledge of supplies, equipments and service procurement and inventory control. Exceptional record maintenance skills.

Educational Background:

High School Dipolma from Obafemi Awolowo University, Washingtn DC 1/2001 to 7/1994 (English Language)

High School Dipolma from, Washingtn DC 1/2001 to 12/2012

High School Dipolma from USDA Graduate School, Washingtn DC 1/2001 to 12/2012

High School Dipolma from Obafemi Awolowo University, Washingtn DC 1/2001 to 12/2012

Job History / Details:

Executive Profile

Strong ability to compose new and edit already written materials.

Excellent ability to make administrative/procedural decisions and judgments. Proactive attitude, a self-starter, and team player, with a high degree of adaptability, resourcefulness, flexibility and initiative.

Positive attitude, strong interpersonal skills, and ability to interact tactfully with staff at all levels.

Willingness to take up additional ad-hoc responsibilities other than duties directly related to this position whenever needed;

Excellent organizational (including attention to detail), administrative, and time management skills - with a proven ability to work promptly and efficiently under pressure and meet tight deadlines with a minimum of supervision, including multi-tasking and flexibility to adjust and prioritize concurrent assignments, in order to ensure high quality administrative support to a large team of senior specialist;

Strong event planning skills Proficient web-search skills.

Typing speed of 40 words per minute.

Complete knowledge of supplies, equipments and service procurement and inventory control. Exceptional record maintenance skills.

Skill Highlights

All Windows operating systems, Microsoft Word, PowerPoint, Lotus Notes, Ed Portal, Excel, Leadership/communication skills

SharePoint, Galileo, E-Services, WBDocs, LARS, Adobe Acrobat, LMS etc.

Core Accomplishments

While in MNA, I recommended a very successful filing system that increased the output of the entire office.

Decorated the entire HDNVP front office with appropriate Arts.

Successfully planned and executed the logistics for the Tanzania Minister of Education visit to the World Bank.

Professional Experience

June 2012 to Current

The World Bank Washington, DC

Executive Assistant (STT)

Over 14 years of progressively responsible professional experience, with emphasis on procurement, office management and administration.

I provide superb administrative support. I monitor the schedule calendar and email, making sure important schedules or information is/are not overlooked; I prepare routine correspondence, proof-read and edit large documents and process these deliverables according to the Bank-wide procedures.

I coordinate travel schedules and logistical arrangements, i.e.flight and hotel reservations, visa requests, and other travel requirements for team members & consultants.

I provide administrative and logistical support to all external events and key meetings core courses, learning events, workshops, seminars, webinars, community of practice meetings, videoconferencing, conferences, workshops and retreats etc.) including managing all communication and logistical details with participants.

I manage all incoming and outgoing correspondence making sure they are grammatically correct and adhere to the guidelines of the World Bank Group.

I prepare all needed project packages throughout project cycle; right from the Identification to the Evaluation stage.

I perform all other adhoc duties as requested.

October 2010 to June 2012

Corestaff * The World Bank Washington, DC

Program Assistant

Human Dev.Network (HDNVP), Middle East and North Africa, Office of the Chief Economist, (MNACE), Global Infrastructure and Natural Resources, Water, (CNGWA), Global Infrastructure and Natural Resources, Equity, (CNGES), and Office of the Executive Director for Botswana/Burundi/Eritrea Et al (EDS14), and Executive Director for Afghanistan/Algeria/Ghana, EDS06

Monitored calendar and email, making sure important schedules or information is/are not overlooked.(IADVP,CNGWA, HDNVP);

Prepared routine correspondence, proof-read and edit large documents and process these deliverables according to the Bank-wide procedures. E.g. Regional Economic Integration in MENA);

Coordinated travel schedules and logistical arrangements, i.e. flight and hotel reservations, visa requests, and other travel requirements for the team members & consultants;

Provided administrative and logistical support to all external events and key meetings (core courses, learning events, workshops, seminars, webinars, community of practice meetings, videoconferencing, conferences, workshops etc.

November 2008 to August 2010

Gracaddi LLC Washington, DC

Executive Assistant

Coordinated all staff travel and logistics;

Provided administrative support to the division such as answering telephones, assisting visitors, resolving and referring a range of administrative problems and inquiries.

Created a systematic and reliable computerized customer database.

Created, managed, maintained, and retrieved from both electronic and paper filing systems; and

Created, modified, and printed a variety of correspondence, forms and technical reports in narrative, statistical/tabular format that required a high degree of accuracy in MS Word.

March 2006 to September 2008

US Department Of Education Washington, DC

Program Assistant

Maintained accounting desk side procedures and directives.

Solicited, compiled, and edited comments on procedures; Prepared materials and conducted paperwork and records management systems studies, work flow and operational analysis, cost studies, and equipment utilization analysis;

Determined the need for, established, maintained work standards and tracking and control systems; Responded to inquiries and comments on topic related to the mission, products, or services provided by the organization.

Prepared compilations of office program and/or operational activities.

Compiled and prepared recurring and special reports.

Assumed responsibility for the preparation of articles, publications and reports;

Assisted in planning conferences, seminars, and/or exhibits sponsored by the office, preparing and compiling appropriate materials for such events; and

Served as a focal point for coordination and comment on proposed administrative policies and procedures.

January 2002 to March 2006

US Dept. of Energy/National Nuclear Security Administration Washington, DC

Secretary

Served as assistant to the Director.

Maintained tracking system for travel, training and contracts budget;

Created, managed, maintained, and retrieved from electronic and paper filing systems;

Created, modified, a variety of correspondence, forms and/or technical reports in narrative, statistical or tabular format;

Coordinated scheduling by contacting appropriate personnel in order to update/include appointments or commitments and reminded manager of critical and highly sensitive information or instructions related to the meeting/agenda;

Evaluated pertinent material/information from callers/sources in order to prepare meeting agenda based on personal knowledge of current events;

Prepared travel authorization and vouchers; and

Operated a computer-based system to electronically capture time and attendance.

October 1999 to January 2001

The World Bank Group Washington, DC

Procurement Assistant

Reviewed incoming and outgoing procurement documents (Contracts, Bidding documents, Requests for Proposals, etc.) for completeness, accuracy, and consistency with the World Bank's policies and procedures, and followed up on items needing immediate action to ensure timely reply;.

Managed, maintained, and retrieved from, a computerized database of all electronic procurement documents, and paper filing system; and.

Assisted the Senior Procurement Specialist and Procurement Consultants by utilizing my skills to create, modify, a variety of correspondence, forms and technical reports in narrative, statistical or tabular format.

Education

2000 The World Bank Training Institute,

Basic Procurement Training

2000 DOE Training Institute Washington, DC

Certificate Contract Administration for Technical Representative, Records Management

1998,

Microsoft office Suite Certificate

2002 USDA Graduate School Washington, DC

Certificate Proofreading, Accounting for Non- Accountants, Editing for Impact, Effective Writing

1994 Obafemi Awolowo University,

Bachelor of Arts English Language and Linguistics

Additional Information

AWARDS: December 2009: Bonus for Excellence December 2008: Bonus for Excellence June 2007: Performance Award December 2006: Bonus for Excellence December 2005: Performance Award October 2005: On-the-Spot Award for Excellence January 2004: Performance Award January 2003: Performance Award July 2003: On-the-Spot Award for Excellence June 2002: On-the-Spot Award for Excellence

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