Administrative Assistant Accounts Payable
Resume:
Nancy's InformationLocation: KENT, WATitle: AllWilling to Relocate: NoMember Since: 2012-01-17
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Nancy Marie Clark
***** **** *** ***** ***. E204
Kent, WA 98031
Cell: 540-***-****
Home: 253-***-****
*********@*****.***
PROFESSIONAL PROFILE:
I am a self-starter and “go-getter” who works well under pressure without supervision; high-performance professional who is motivated, diligent, and willing to learn new skills. Self-taught computer competence is refreshing and constantly updated. My attention to detail and strong organizational talents compliment my effective verbal/written communication skills. I have the ability to work independently while prioritizing tasks. My expertise to interact effectively with all levels of the office “world” is as a problem solver and team player. My goal is to be an asset as an Administrative Assistant Level III in order to ensure the workplace is professional, accurate and successful for the betterment of the entire office environment.
BUSINESS SKILLS:Type 60 word per minute10 key adding machine by touchBookkeeping, payroll, company bank reconciliation, AP/AR, invoicing, switchboardAdvanced computer skills:
Microsoft Office 2007/2010 - AdvancedQuickBooks 2008Adobe Photoshop 7.0Macromedia Dreamweaver 7.0
WORK EXPERIENCE:
ADMINISTRATIVE ASSISTANT:
12/20/2011-1/6/2012 UPS, Kent, WA
Temporary/part-time position: AVION SYSTEMS, INC.
Vendor reports
9/2011-present KENT PUBLIC SCHOOL DISTRICT, Kent, WA
Temporary/part-time position: Office Substitute
Secretarial skills; Filing, typing
7/11/2011-7/15/2011 VIRGIN AMERICA AIRLINES, Kent, WA
Temporary/full-time position: ACS, A Xerox Company
Call center for reservations, problem solving, and decision making for guests of Virgin America Airlines
4/17/2011-4/19/2011 NorthWest Recruiting Professionals, Seattle, WA
Temporary/full-time position:
Data entry for medical records and mail sorting
4/2006-5/2010 STAFFORDCOUNTYPUBLIC SCHOOLS, Stafford, VA
(Nutrition Office; Human Resources; School Offices)
Part-time position:
Data entry pertaining to Free-Lunch Program for entire school district
Calculated eligibility for students and organized mass mailings of qualification letters to all parents
Managed district cafeteria Accounts Payable (QuickBooks 2008)
Various office projects tasks: switchboard, filing, typing correspondence, attendance records
7/1998-8/1999 DATASTOR, INC., Crofton, MD
Responsible to President and Vice President for all correspondence, confidential records, and screening calls
Support to Installation Managers using advanced Excel skills to finalize quotes, charts and graphs
Assisted Accounting department with Accounts Payable/Accounts Receivables and filing
Used expertise to make fast-paced office more professional and smooth-running
Formatted and developed presentation materials, including Power Point presentations, for sales staff who previously had nothing to demonstrate to clients
Created, without request, company brochures to provide to customers
Proposals were formerly text only. Fashioned colorful, creative pages to make the complete proposals look more professional; edited to ensure were well-written and articulate to meet the company’s established standards; copied, assembled and bound
2/1998-6/1998 ARTHUR ANDERSEN, LLP, Baltimore, MD
Support provided for three company Partners and three Managers including correspondence and confidential reports
Accounts Receivables using advanced Excel skills
Scheduled appointments and screened calls
Prepared advertisements for company-wide office events and meetings.
ADMINISTRATOR:
8/1988-2/1998 CREATIVEGARDENNURSERY SCHOOL, Crofton, MD
State Accredited Preschool with enrollment of 200+ children: ages 6 weeks thru Kindergarten
Responsibility for 30 staff teachers/members included:
Payroll responsibilities (four+ years):
Interviewed prospects for open staff positions, then conferred with owner to hire
Supervised employee relations, filled scheduling assignments, and produced policy handbooks
Planned, organized, prepared staff meetings and parties
Scheduled and ordered all items necessary for classroom parties, field trips, activities, etc.
Prepared staff for spontaneous Health Department inspections
Responsibility for 200+ children and their parents:
Managed and interviewed families for student enrollment to fill classrooms to capacity
Processed weekly billing/invoicing to parents using self-created computer program
Accounts Receivable: collected weekly payments from parents and made bank deposits
Daily interaction with parent’s concerns, and children with behavioral issues
Created and distributed monthly newsletters, parent’s policy handbooks, and company brochures using advanced Word and PowerPoint skills
Monthly Accounts Payable to Vendors
Developed filing system for the office after 8 years of accumulated, disorganized files from retiring secretary
Various duties included all correspondence, ordering supplies, and routing/screening calls
Owner used my expertise to open 3 additional accredited schools
Secretary/Bookkeeper:
6/1986-6/1987 CONSOLIDATED FUEL SUPPLY OF TEXAS, Richardson, TX
Responsible to Executive Vice President Chief Financial Officer for correspondence, routing, filing, and screening calls
Payroll assistant and bank reconciliation
Accounts Receivable, Accounts Payable
EDUCATION:
2004-2008 WEBSITE DESIGN ONLINE AT SESSIONS.EDU
Classes include but not limited to:
Adobe Photoshop I and II, Macromedia Dreamweaver I and II, Macromedia Flash, Website Introduction, CSS, Website Advanced
1968-1970 ABILENE CHRISTIAN UNIVERSITY, Abilene, TX
Business emphasis
1967-1968 PEPPERDINE CHRISTIAN UNIVERSITY, Los Angeles, CA
Business and Music emphasis
REFERENCES:
Chapman E. Slye, Director of School Nutrition
25 Wyatt Lane
Fredericksburg, VA 22554
540-***-**** X124 Fax: 540-***-****
*****@***************.***
Gail Mitchell, Assistant Director of School Nutrition
25 Wyatt Lane
Fredericksburg, VA 22554
540-***-**** Fax: 540-***-****
********@***************.***
Stephanie Poindexter, Administrative Assistant
25 Wyatt Lane
Fredericksburg, VA 22554
540-***-**** Fax: 540-***-****
***********@***************.***
Danielle Davis-Christmas, Recruiting Consultant, Group Health Cooperative
NorthWest Recruiting Professionals:
Supervisor: Tony at SeaMar
**********@*******.***
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