Administrative Assistant Manager

Administrative Assistant Updated Nov **, ****

Cover Letter

Diane Fugate

ph: 832-***-**** email: ***********@**.*** address: 311 Parramatta Lane Houston, Texas 77073

Enthusiastic, dedicated, professional with over 7 years of experience working successfully with all levels of management. Excellent customer service skills, proficient in Microsoft Outlook, Excel, Work, PowerPoint, managing multiple calendars, personalized travel and expense reporting, and processing accounts payable.

AREAS OF EXPERTISE

Responsibility- Seven-year track record of dependability, dedicated, and hard working; Solid professional standards with all employees and management.

Excellent Strategist- Quickly identify problem areas and implement effective solutions to meet goals and very detailed oriented. Provide solutions that boost productivity and efficiency across the department.

Administration and Management- Knowledgeable of business and management principles involved in strategic planning, leadership technique, and coordination of recourses for all levels of management.

Computer Skills– Advanced knowledge of computer programs to include MS Office including, PowerPoint, Excel, Access, Outlook, Word. Typing speed of 70WPM

PROFESSIONAL EXPERIENCE

Accounts Payable Specialists: Universal American Houston, TX 09/2012 – 11/2012

Compiles and maintains accounts payable records including Corporate Travel expense and American Express. Checks and obtains department approval of all vouchers for payment

processing. Generates invoice, payment and adjustment report, answers all vendor inquiries. Charges invoices to proper general ledger accounts, set up vendor records in EAS to include any necessary 1099 information. Ensures timely payment of invoices to avoid late fees and past due notices.

Administrative Assistant: Centerpoint Energy Houston, TX 2/2012 – 09/2012

Providing administrative support for the Director of the Telecommunications Department, Manager of Network Operations, and the Manager of Smart Grid Operations. Duties include managing multiple calendars, booking recurring meetings, compiling and filing expense reports, creating agendas, coordinating, catering, submission of work orders and purchase orders, compiling weekly and monthly reports for senior level management review, and maintaining vacation schedules.

Administrative Assistant: Universal American Corp Houston, TX 3/2008 – 2/2011

Provided administrative support for the Regional Sales Manager of Houston and Beaumont markets, which requires interviewing and appointing prospective sales agents and registering them to sell Medicare Advantage products. Additional duties include managing multiple calendars, booking recurring meetings, creating agendas, coordinating, catering, submission of Team Tracks for both user access and equipment purchases, compiling weekly and daily reports for management review, and maintaining vacation schedules and personnel files.

Data Entry Clerk: Universal American Corp Houston, TX 7/2007- 3/2008

Processed member enrollment and change forms, audited enrollment accuracy, met and exceeded performance audit metrics. Worked towards resolution with member complaints in a timely manner, maintained various databases, attended CMS (Centers for Medicare and Medicaid Services) calls as needed to maintain knowledge of changes and incorporated any changes into daily processes to remain compliant to CMS guidelines.

Executive Administrative Assistant: Christian Associates The Woodlands, TX 5/2003 – 2/2007

Managed all aspects of the front office administration including receptionist, therapists, school calendars, client scheduling and bookkeeping. Interviewed potential students for enrollment, created a customer tracking system enhancing marketing abilities to increase revenue, developed and implemented policies and procedures that improved the overall efficiency of the front and back office. Additionally, provided backup support for accounts payable, receivables and payroll, obtained and maintained necessary records for permits and registrations for both the City of Oak Ridge and the State of Texas.

SOFTWARE KNOWLEDGE & SKILLS

Job Interests

Desired Salary: 35000

Job Types(s):

Administrative / Clerical

Accounting / Finance

Industry(s):

Entertainment / Media

Employment / Staffing

Employment Type:

Job Location(s):

Conroe / Lake Conroe

Oak Ridge / Shenandoah

Contact Information

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