Executive Assistant, Legal Assistant, Office Manager
Resume:
ROBERTA MARKOWICZ
*************@*****.***
Summary of Qualifications
Legal/Executive Assistant with in-depth experience in corporate
transactions, music licensing and copyrighting, IP issues, contracts, etc.
Excellent oral and written communication skills. Highly organized and
detail oriented. Easily handle confidential matters as well as pressure.
Career History
1/07 - 8/12 INTERNET CORPORATION FOR ASSIGNED NAMES & NUMBERS ("ICANN")
Executive Legal Assistant - Corporate Legal
> Maintained calendar for General Counsel/Secretary as well as a
department calendar for travel, meetings, vacations, etc.
for all attorneys
> Monitored General Counsel's email and processed as necessary
> Coordinated calls between Legal Department and other divisions of
company around the world
> Arranged worldwide travel for attorneys
> Handled responses to subpoenas
> Member of Office Efficiency and Employee Recognition Teams
(arranged awards, parties, etc.)
> Created and maintain entire legal filing system
> Developed and maintained databases
> Formulated and maintained company-wide "legal ticketing system" -
worked hand-in-hand with IT
> Prepared monthly expense reports, payment requests, etc.
> Monitored phone bridge (upwards of 30 lines) during monthly Board
of Directors meetings
> Prepared materials and load onto special tool for Board of
Directors meetings
> Coordinated call information for Board of Directors meetings and
send out notices
> Arranged catering for Board of Directors meetings
4/05 - 12/06 STAMPS.COM, Los Angeles, CA
Legal Assistant - Corporate Legal
Executive Assistant - CEO
> Maintained entire filing system for legal department
> Prepared and redlined documents
> Supported/prioritized work for 3 legal department attorneys
> Updated and transmitted press kits
> Extensive internet research for CEO and attorneys
> Assisted CEO with various projects/presentations
> Prepared materials for Board of Directors meetings
> Arranged catering for Board of Directors meetings
> Planned and executed company events
8/01 - 3/05 THE WALT DISNEY COMPANY / ABC WORLDWIDE, Burbank, CA
Legal Assistant - Corporate Legal
> Prepared, transmitted and tracked composer/writer agreements
> Composed original correspondence to clients
> Ordered title clearances for production staff
> Maintained two databases for researched titles
> Gathered and transmitted title/trademark registration materials
> Prepared expense reports, payment requests, etc.
> Organized calendars
> Answered phones
> Opened files and maintained filing system
> Prepared copyright registration certificates and transmitted to
Washington with appropriate
deposit materials (cassettes, cue sheets, etc.)
> Coordinated and transmitted funds into Library of Congress
Deposit Account for copyright fees
> Maintained log of all registration costs
> Responsible for maintaining database for all certified
certificates
> Gathered and transmitted information on song/episode usage and
transmitted to foreign affiliates
5/95 - 7/01 EMCI, Stamford, CT
Office Manager - Entertainment Marketing
Executive Assistant - President
> Assisted President with projects - presentations, confidential
reports, etc.
> Organized calendar/extensive worldwide travel for President and
staff
> Coordinated projects with outside consultants worldwide
> Facilitated contract updates and signings with outside counsel
> Secured and delivered concert/event tickets to tour sponsors and
clients
> Updated and maintained supplies of clients' promotional materials
and distributed to
promote marketing efforts
> Composed original correspondence to clients and vendors
> Planned and executed special office events (holiday parties,
etc.)
> Oversaw office systems, equipment and facilities for 2 locations
> Successfully supervised moves to 2 new office locations
> Negotiated for office equipment/maintenance leases
> Continually searched for best telephone and overnight mailing
rates/services
> Placed employment ads and supervised completion of paperwork for
new/exiting
employees
> Updated and maintained company press kit and delivered to
interested parties
> Negotiated with outside studios for large volumes of video
dubbing
> Responsible for in-house audio and visual dubbing
> Created, communicated and implemented office policies
> Interfaced with all levels of clients, including celebrities,
managers, producers, etc.
> Generated client and sub-tenant invoices and tracked payments
> Researched and negotiated for commemorative music plaques
> Handled petty cash, preparing checks and initiating wire
transfers
> Ordered and maintained inventory of all office supplies
Computer Microsoft Word, Excel, PowerPoint, Adobe, Act!, FileMaker
Pro, SAP, Q&A Database in
Skills windows environment, Outlook, Entourage, BoardVantage -
all on PC and MAC
Education Bachelor of Arts, Boston University, Special Education
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