Administrative Assistant Manager

Della R. Tyler P lainfield, IN *********@*****.*** 317-***-****

Experience

Executive Assistant, 11/2012-02/2013 - Total Resource Staffing

Screen and interview potential candidates, enter applicants’ information into recruiting program; attended numerous networking meetings; helped to organize the office to operate more efficiently; rewrote office forms.

Administrative Assistant, 3/2012-11/2012 – Joe Morten Insurance (contract position)

Assist office manager in most aspects of commercial trucking insurance - ordering MVRs and certificates of insurance, mass mailings of insurance cards to multiple locations, justifying driver lists numbering over 800 drivers, using various proprietary underwriting software, UPS shipping. Often being only one in office, opened and closed it sometimes a week at a time.

As stated to me by office manager, “You are the best assistant I have ever had.”

Executive Administrative Assistant/Receptionist, 8/2011-2/2012 - Prime Distribution Services, Inc. (contract position)

Began in accounting department matching hundreds of invoices and BOLs, and mailing to customers; was moved to executive administrative assistant - Extensive experience coordinating meetings/travel arrangements for president and several executives; arranged luncheons; extensive Outlook usage; prepared expense reports; greeted and assisted visitors; track receipt of weekly reports to president; assisted HR department with various duties; inventoried and ordered office supplies; assisted accounting department when possible.

Achievements: In accounting position, I improved accuracy of mailings by “120%” (as stated by manager). While Executive Assistant, designed a Power Point presentation that continues to be used by the company.

Executive Administrative Assistant/Receptionist, 2005-2010 - Indiana Testing, Inc.

Very demanding, deadline-driven environment – juggled variety of duties simultaneously and under pressure; greeted all visitors and clients; answered and directed calls from busy multi-line telephone; performed several tasks requiring high confidentiality such as, all walk-in drug and alcohol tests, and MVRs/background reports; composed and edited all correspondence for president, vice president, marketing director and safety director; updated and maintained marketing

literature, employee contact information; checked president’s e-mail for importance and distribution; scheduled appointments and maintained his calendar; prepared contracts, marketing binders and marketing packets for presentations to town and city governments, schools, and businesses; performed Internet research on prospective new clients; entered new/kept current client database and reference lists; organized and maintained monthly supervisor training schedule;

handled incoming and outgoing packages; ordered and maintained office supplies and equipment; assisted human resource and other departments.

Achievements: I significantly improved the quality of company’s written correspondence; rewrote and redesigned all marketing binders and flyers; received bonuses for acquiring new clients; my suggestions improved flow of customer service.

Skills

Alphanumeric data entry PowerPoint

Composing/Editing Professional

Excel Proprietary software

Microsoft Office Suite Publisher

Outlook Various databases

Organized Windows

Contact this candidate