Administrative Assistant Data Entry

Beverly Butler

*** ******** ******

New Brunswick, NJ 08901

732-***-****, 732-***-****

***********@*******.***

EXPERIENCE

**/**-******* ********* ****** Mountainside,

NJ

Staff Accountant

Account Payable

. Accounts Payable activity including processing all invoices,

reconciling vendor statements, A/P aging issues or problems invoices,

check cutting, verification of Purchase Order commitments & data entry

. A/P general ledger reconciliation

. Investigate discount opportunities with all vendors and report

discounts available per vendor and discounts received each month

. Assist Controller in year-end audit functions

. Reconciled monthly bank reconciliations

. Input of Job Costs data for weekly job reconciliations

Payroll

. Prepare payroll including processing overtime, deductions, vacation

pay for Salary (bi-weekly) and Field (weekly) employees

. Quality control for all payroll entries, including identifying errors

in computation and method

. Responsible for investigating and adjusting reported irregularities in

timesheets for salary and field employees

. Process new hires - background checks, documentation and set-up

within Payroll system and Accounting system

. Produce certified Payroll reports (according to WE procedure) for all

active Prevailing wage projects. - including data entry of hours for

each Field employee into Quantum system; printing of reports for each

job; Notarize reports and transmit to General Contractors for each

job, as mentioned within contract

. Help to maintain weekly log of Fringe deductions for Field employees

. Assist HR with new benefit rollout for Salary and Field employees

. First level of contact for Field employees with HR and or Payroll

issues

.

12/09-6/2012 FiServ

S.Plainfield, NJ

Document Prepper

. Receive and organize batches of bank transactions (deposit slips, checks

and withdrawal slips)

. Process non-truncated checking statements per department procedures

. Counts checks and verifies to statement check count

. Performs other work related duties as required

07/06-06/09 LabCorp/Esoterix

Cranford, NJ

Billing representative for Clinical Trials

. Input manual billing for CT studies.

. Heavy correspondence via email, phone, and in person with PM, BDM, and

clients.

. Investigate discrepancies within invoices.

. Resolve issues that come from client study setup and/or testing.

. Administer credits, manual billing, and manual invoices.

06/00-07/06 Globe Die Cutting

Metuchen, NJ

Billing Clerk/Accts Receivable/Administrative Assistant

. Input of daily orders into RJs system and Windows 2000.

. Processing of daily billing, prebills, credits, and/or debits.

. Perform general office duties.

. Worked on daily bank reconciliations.

. Handling of customer credit applications.

. Process employee payroll within Janktek System.

. Transmit payroll entered within Checkpoint HR System.

. Adding of new employees to hand clock.

. Manage employee deduction for uniforms.

. Maintain employee files (new hires/terminated).

. Process disability and garnishments for employees.

SKILLS

MS Office, QuickBooks Pro, Peachtree, ADP, CheckPoint, Timberline, BDB

Payroll, Quantum Reporter

EDUCATION

8/11-Present Penn Foster College

Scranton, PA

Associate's Degree in Business Management

11/09-05/10 Middlesex County College

Edison, NJ

Computerized Accounting Certificate

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