Administrative Assistant Executive
Resume:
Elizabeth A. Emery
Avon Lake, Ohio 44012
Profile
Administrative Assistant with impeccable record of dedication to job
performance. Highly organized, detail oriented and strong communication
and interpersonal skills, with the ability to interact with all levels of
management, personnel and clients. Works productively during time-critical
situations with an excellent ability to prioritize tasks. Flexible,
adaptable and loyal team player who readily accepts challenges and can work
independently. Able to handle highly confidential information in a
professional manner with other members of an organization. Excellent
typing and telephone skills, proficient in Microsoft Word, Lotus Notes,
Outlook, PowerPoint, Excel, Case & Point, Adobe Acrobat, dictaphone and the
Internet.
Experience
Revol (Independence, Ohio)
HR Recruiter May 2008 - August
2008
< Temporary position (40 hrs./wk.) assisting the Director of Human
Resources. Worked with new hires, transfers, promotions and
terminations. Assisted with all necessary paperwork, checklists, etc.
involving new applicants, job requisitions, background checks, drug
screens, offer letters, health care/401(k) benefits and access card
activation. Involved in employment verification, terminations and COBRA
benefits.
TravelCenters of America (Westlake, Ohio)
Administrative Assistant - Retail Marketing Group (Store)
November 2007 - March 2008
< Administrative Assistant to Senior VP-Stores/Other Income/Maintenance,
Director/VP-Marketing, Maintenance & Security, three (3) directors, 40
store/fuel field managers and home office retail marketing group (16
people).
< Planned and coordinated semi-annual team meetings for the store marketing
team including travel accommodations, hotel arrangements, meeting
materials, etc. Worked with travel agents to schedule all out-of-town
meetings for group. Participated in team meetings and processed invoices
and expense reports.
< Performed key administrative duties as requested including, but not
limited to, daily administration of department including prompt
distribution of mail, copies and faxed communication.
Administrative Assistant - Legal / Insurance & Risk
December 2005 - November 2007
< Worked first two months in the Executive Office (contractor); then hired
full-time as an Administrative Assistant to Senior Vice President/General
Counsel, Senior Counsel and Senior Paralegals (all work was very
detailed, confidential and time-sensitive).
< Inputted all incidents that occurred at travel plazas into a customer
injury/liability & property database (i.e., slip/falls, improper vehicle
repairs, alleged bad fuel, and food-related incidents). Copied
information, scanned documents/photos relative to incidents and forwarded
to insurance companies and site General Managers.
< Inputted all lawsuits filed against company into Case & Point (legal
software). Copied volumes of information relative to these lawsuits and
forwarded to defense attorneys and site General Managers. Maintained
large database of attorneys and law firms in Case & Point and legal group
workbook. Inputted all legal and insurance/risk invoices for payment
into Case & Point and coded to appropriate case matters.
< Edited, proofed, made books and distributed Position Statements to off-
site legal attorneys (in response to EEOC charges). Helped process
yearly renewals of alcohol licenses for sites and submitted
applications/fees in a timely fashion.
Pharmed Corporation (Westlake, Ohio) April 2003 -
January 2005
Executive Assistant
< Executive Assistant to Owner, President and Director of Legal Affairs, in
addition to assisting pharmacy management and medical supply group (10
salesmen).
< Maintained owner's personal bank and company checking accounts along with
several credit card accounts, paid all personal bills and inputted
material for personal financial statements to send to company's
accountants. Coordinated rentals of owner's summer home by collecting
and depositing checks and sending out information to renters (prepared
island maps and lists of items provided, etc.) Maintained personal and
professional calendars and handled all correspondence in a confidential
manner.
< Booked all travel and hotel accommodations for the entire company
(business and personal), prepared all employee expense reports and
submitted monthly totals to management.
< Inputted, edited, designed and distributed quarterly institutional
pharmacy newsletter and worked closely with consultant pharmacists to
gather materials for each issue. Assisted group comprised of 11
companies dedicated to the health care industry. Scheduled and arranged
all meetings and events, took monthly meeting minutes, prepared invoices
and recorded payments, balanced checkbook, and database administrator
responsible for inputting company contacts and maintaining its contents.
Performed extensive work on group's yearly health care conference in
Columbus.
< Inputted materials and designed company's policy & procedure manuals for
nurses and other health care staff. Worked extensively with the
purchase, sorting and distribution of over 400 various holiday gifts to
company customers and nursing home facilities.
Red Capital Markets, Inc. (Cleveland, Ohio) July 2001 -
February 2003
Administrative Assistant
< Assisted two Managing Directors, Senior Vice President, Vice President
and Analyst in the Structured Finance group for two offices of a Columbus-
based investment banking firm.
< Prepared all correspondence and presentations, including engagement
letters and agreements, Offering Memorandums and company presentations
and marketing materials. Organized and managed daily meeting and travel
schedules, including booking all airline, hotel, car, and dinner
arrangements for entire department and clients. Prepared and expedited
all departmental expense reports.
< Data entry and maintenance of Managing Directors' client and personal
databases. Proficient in using the Internet for client research and
prospecting.
Brown, Gibbons, Lang & Company, L.P. (Cleveland, Ohio) August
1997 - July 2001
Executive Assistant
< Executive Assistant to two Partners and Director for Cleveland-based
investment banking firm. Performed all administrative duties for the
group in a very demanding, deadline-oriented environment.
< Prepared client proposals for the company, including creating and editing
PowerPoint presentations, copying, assembling, binding and mailings.
Scheduled all appointments, meetings and conference calls for the group,
including meeting set-up (equipment, beverages and meal requirements).
< Business and personal travel planner, including registering for seminars
and conferences, client travel, planning presentations off-site and
client closing parties. Prepared group's expenses, submitted all bills
for approval and charged to assigned deals. Inputted client contact
information into company database and updated as necessary.
McDonald & Company Securities, Inc. (Cleveland, Ohio) July
1988 - August 1997
Administrative Assistant
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