Administrative Assistant Sales

Jane P. Silva

**** *.*. *** **** • Miami, Florida 33015 • 305-***-**** home • 305-***-**** cell

**********@*****.***

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Career Summary:

Highly energetic professional with over 20 years of working experience in administrative services. Motivated self-

starter with strong organizational, communication, decision-making and interpersonal skills.

Experience:

2007 – 2009 Daszkal Bolton LLP

Executive Assistant

Provided administrative support to the audit department. Duties included, but were not limited to:

• Preparation of client financial statements, including proofreading and offered suggested

changes to partners.

• Scheduling/staffing of professional staff to ensure jobs are performed and completed in a

timely manner.

• Client billings, write offs, and client code maintenance, including audit client WIP/AR

reports.

• Time and expense entry for partners.

• Special projects such as client listing by geographical location, prepared a listing of public

companies in South Florida, including company revenues, audit fees and audit related fees for

use by the executive committee.

• Updated audit client master list on a daily basis to track engagement letters, retainer fees

and financial statements.

• Performed background checks on public company prospects.

• Preparation of continuing professional education presentations for in-house audit

department CPE’s.

2005 – 2006 Atlas Hurricane Shutters

Administrative Assistant

• Assisted customers with all aspects of their hurricane shutter order.

• Created and maintained spreadsheets for sales commissions and customer status.

• Handled payroll and accounts payable, including paying of all sub-contractor installations.

• Ordered materials needed for fabrication of hurricane shutters.

2001 – 2004 Advanced Answers on Demand, Inc.

Director of Senior Executive Services

Worked as “right hand” to President and Chief Executive Officer of this software company specializing

in software for the long-term care industry. Duties included, but were not limited to:

• Assisted the president and chief executive officer in the day-to-day procedures of the

Company’s operations.

• Prepared financial spreadsheets and due diligence procedures in the acquisition of a

long-term care software company in Wisconsin.

• Frequent contact with the Company’s legal counsel on all confidential matters

including Letters of Intent, Asset Purchase Agreements, Shareholders’ Agreements, etc.

• Oversaw the operations of the Company’s administrative team and their daily

functions.

• Handled all human resource functions, which included screening of job applicants,

background checks on prospective employees and maintaining all personnel files.

1992 – 2001 PricewaterhouseCoopers LLP

Executive Assistant

• Provided administrative support to audit partner/regional SEC audit consultant including

preparation of general correspondence, drafting reports, and document presentation.

• Prepared time and expense reports and assisted with billings and client code maintenance

• Administrator of Lotus Notes Group in South Florida.

• Provided assistance to Southeast independence partner and completed a project that

included confirmation and clearance issues for 13 offices and approximately 3,000 individuals.

• Prepared new client reports on a monthly basis and reporting SEC clients to the national

office on a quarterly basis.

1992 Olsten Services (Temporary Position)

Secretary/Receptionist

• Provided administrative support to recruiters including answer telephones, preparation

of correspondence, resumes and proposals. Prepared accounts payable and accounts

receivable reports. Meeting and greeting clients and candidates. Administered job skill

evaluations for job candidates.

1991 – 1992 Scutillo & Blake, CPA, PA

Assistant Accountant

• Provided assistance to certified public accountants on audit, tax and health care

clients.

• Prepared financial spreadsheets.

• Assisted in the preparation of health care cost reports.

• Prepared bank reconciliation and write up services for tax clients.

1990 – 1991 Administrative Assistant

• Provided administrative support to the partner-in-charge of administration.

• Time and billing, entered, verified and posted time sheets on a weekly basis. Provided

key statistical information including billing hours reports.

• Prepared monthly billing memos and ensured all client billings were correct and sent out

on a timely basis.

• Prepared firm books at the end of each month, which included reconciliation of bank

accounts and prepared firm financial statements.

• Prepared bi-weekly payroll spreadsheets, payroll checks and tax deposits.

• Prepared aged accounts receivable on a weekly basis and performed any follow up action

required.

• Prepared engagement proposals and client financial statements.

1986 – 1990 Cruise America, Inc.

Executive Secretary

• Provided administrative support to the chairman of the board/president/chief executive

officer, vice president – rentals, vice president – sales, and vice president – finance.

• Prepared various financial and sales reports including, Form 10-K, Form 10Q, annual

report and proxy.

• Provided general secretarial duties including preparation of correspondence and

scheduled meetings.

• Assisted investors, stockbrokers and analysts on a daily basis.

Education:

Miami-Dade Community College – 1981

Human Resource Management Certificate Program – Barry University – 2004

Skills:

Microsoft Office (including Word, Excel, PowerPoint and Outlook), Lotus Notes, Amipro, Freelance, PageMaker,

QuickBooks.

References:

Furnished upon request.

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