Sales Administrative Assistant

PATRICIA TURNER

Laguna Niguel, CA *****

949-***-****

**********@***.***

Highlights . MS Office (advanced . Outlook . Seasoned

skills) Professional

. Word . Type 75 WPM . Creative

. Excel . Complex Formatting . Resourceful

. PowerPoint . Internet Research . Common Sense

. Publisher . Writer - Compose, . Good Judgment

Edit, Revise

Experience

10/08 - Present Freelance and Temporary Work

During my job search in this dire economy, I keep busy with temporary

administrative work and freelance work helping small businesses with

their business documents in Word, Excel, PowerPoint, and Publisher as

well as some proofreading and editing. This not only keeps me busy,

but keeps my skills sharp as well.

3/07 - 10/08 Executive Assistant (1.5 yrs)

C.W. Driver, Irvine, CA (Construction Management) Report

to: John Thornton, VP

. Support company vice president

. Extensive calendaring in Outlook and meeting coordination

. Travel arrangements: domestic

. Create/maintain complex Word and Excel documents

. Maintain tracking report, a 50+ page spreadsheet

. PowerPoint presentations (custom backgrounds, graphics, animations)

. Event planning and coordination

. Publisher: create artistic and attractive cover sheets, meeting

invitations and announcements

. Reconciliation and account coding for credit card statements and

cash disbursements

. Internet research for numerous and varied special projects

. Propose and implement ideas to boost employee relations

11/05 - 11/06 Executive Assistant (1 yr)

The Bethany Group, Irvine, CA (Real Estate Investment) Report

to: Jason Kurtz, VP

. Assist VP of Acquisitions

. Establish both hard copy and electronic filing systems (where none

existed)

. Extensive internet research for marketing and tax information of

properties

. Obtain, track and organize due diligence from first offering

through close of escrow,

. Interact with attorneys, brokers, investors, city zoning depts.,

3rd party report reps., etc.

. Proofread, edit, format company Policies & Procedures Manual and

Take Over Manuals

4/00 - 10/05 Executive Assistant to CFO/Office Manager (5.5 yrs)

John Laing Homes (Corporate), Newport Beach (Homebuilding) Report

to: Wayne Stelmar, CFO

. Assist and support CFO

. Keep calendar and coordinate meetings

. Travel arrangements: domestic and international

. Reports: Board of Managers, Performance Overview, Sales Comps,

Audit Committee, Executive Land Committee, Business Plan summaries

. Track land acquisition updates from all (8) divisions

. Weekly Sales and Inventory report, summarize for week, month and

YTD

. PowerPoint presentations

. Editor and creative director of internal corporate newsletter

. Assist VP of Finance, VP Treasury/Controller, and VP Information

Systems, as needed

. Responsible for vendor relations and approve invoices

. Oversee supplies/stock inventory and all office functions (90+

employees)

. Supervise receptionist and office assistant

. Member of The Fun Committee: partake in and help devise morale-

boosting activities

. Chair Families Forward Thanksgiving food drive and Adopt-a-Family

holiday donations

11/97- 4/00 Executive/Administrative Assistant (2.5 yrs)

Investment Building Group, Newport Beach (Industrial Real Estate)

Report to: Jack Langson, President

. Assist President and Project Managers

. Prepare proposals, leases, amendments, due diligence

summaries/packages

. Create/maintain/update master and legal forms

. Review title reports and ALTA survey proposals and make

recommendations to president

. Prepare package of necessary documentation for ALTA survey engineer

. Assist Controller: reconcile bank statements, run year-end general

ledger reports, vendor/partnership tax filings, property tax

statements, office inventory

. Excel: Create forms and maintain tenant rent schedules and ledgers

in Excel

. In charge of computers, providing assistance to staff on office

software and internet research

. Public relations: organize information, compose, prepare and

distribute press releases.

1/96 - 10/97 Executive/Administrative Assistant (1.8 yrs)

Statordyne LLC, Irvine (Energy Industry) Report to:

William Lennartz, President/CEO

. Assist President/CEO, Executive Vice President, and Vice

President/Sales & Marketing

. Correspondence often involving technical information; proposals,

agreements/contracts, tables/charts

. Monthly memos to Board of Directors (key executives from

Statordyne, GFI Energy Ventures, L.A.; Allen & Company, NY; RIT

Capital Partners, London; and Kansas City Equity Partners)

. PowerPoint presentations

. Sales activity reports and sales bulletins

. Responsible for continual update of rep lists and bi-weekly

calendars

. Travel arrangements: domestic and international

. Sales lead responses including mail merge form letters, literature,

manuals and presentation packages

. Petty cash and reconciliation, office supplies, food arrangements

. Set-up for in-office executive meetings (flowers and other fine

details to create professionally elegant office and conference room

presentation)

1993 -1995 Executive Assistant (2 yrs)

Eagle Crest Energy Company, Irvine (Energy Industry) Report to:

Arthur Lowe, President/CEO

. Assistance and support President/CEO

. Interact with senior attorneys, senior corporate executives (on

local, national and global levels) Riverside County politicians,

officials from The Council of Indian Affairs in Palm Springs

. Coordinate meetings and presentations

. Travel arrangements: domestic and international

. CEO's personal and business expenses

. Create and keep accounts payable files

. Organize and handle all clerical aspects of office management

. Assist the project's nuclear physicist with preparation of

presentations and technical reports

. Assist Project Director with presentations, annual projection and

budget reports

Other Experience: Real Estate Sales

Education: Associate in Arts Degree, Orange Coast College Major:

English GPA: 3.5

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