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Customer Service Administrative Assistant

Location:
7607, United States
Posted:
May 25, 2010

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***** **************

objective

To apply my creative and organizational talents along with my

attention to detail in an administrative capacity in a

professional environment where hard work and dedication is

appreciated and where I may be challenged.

Experience

2006-2009 Capezio-Ballet Makers, Inc. Totowa, NJ

Executive Assistant to CEO and VP Administration

Coordinate and schedule meetings, phone conferences, and travel

arrangements: both foreign and domestic

Track and report expenses for CEO and VP Administration and

their subordinates

Receive and filter all phone calls and emails to CEO; discreetly

handle appropriate matters on his behalf

Responsible for set up of Board of Directors Meetings, including

the preparation and dissemination of Board packages

Prepare and expedite monthly Senior Management Reports from

Senior Managers to the CEO

Prepare and distribute Strategic Planning Team monthly reports,

schedule monthly meetings and plan annual Strategic Planning

Team off-site retreat

Submit quarterly budget reporting from each business unit to

CEO

Monthly budget reconciliation in coordination with Finance

Department

Preparation of Intellectual Property Registrations and Renewals

and maintenance of same

Liaise and coordinate with legal counsel on IP matters and

General Corporate matters as required

Track and monitor legal requests and legal billing to ensure

allocated yearly budget is maintained

Coordinate with Personnel to review and approve all new

employment and hiring matters

Maintain and update internal procedures manuals

Designed and coordinated the set up of a new and secure filing

system

2000-2006 Bergen Community College Paramus, NJ

Administrative Assistant, Division of Continuing Education

Center for Business and Industry

Responsible for the development and design of all Continuing

Education Catalogs, working with the Senior Supervisor and

Graphics Department from inception to print

Coordinate, schedule, and follow through with S.E.A. (Self

Employment Assistance) classes between State of New Jersey and

BCC Center for Business and Industry, consisting of 60 total

training hours and 5 different instructors

Uphold quality client/customer service for Division of

Continuing Education and Center for Business and Industry.

Prepare course materials, required paperwork, i.e. registration

forms, rosters, evaluations

Enter student information, registrations, transfers and

cancellations

Enter, update and maintain course information in College Datatel

System

Organize and maintain course and student files/records

Create PowerPoint presentations for use in Marketing the Center

for Business and Industry, and for seminars and classroom

instruction

Develop and produce flyers and publications for distribution

Assist Senior Supervisor with various projects and research

Assist with training of new employees and student aides

1988-2000 Peter Caruso Leatherwear, Inc. Passaic, NJ

Operations Coordinator/Office Manager

Responsible for managing and promoting all aspects of the

clothing manufacturing business

Responsible for the production of 150-200 employees

Implemented and maintained computerized accounting system to

process orders, generate invoices and evaluate business

production

Administered employee benefits and various other HR functions

Generated payroll, order entry, invoicing and A/R - A/P

Supervised order processing and shipping

Scheduled all garment production, maintained inventory and

quality control

Attended trade shows for purchasing raw materials and selling

finished products

Organized and maintained files/records

Education

1983 Katherine Gibbs College Montclair, NJ

One-Year Certificate in Secretarial Science with minor in

Accounting

Graduated with Honors

Interests

Learning new software applications, Teaching craft courses,

American Sign Language

Skills

Proficient in Windows, Outlook, Word, Excel, PowerPoint,

Publisher, QuarkXpress and Internet; Some Access and QuickBooks

Fluent in Italian; Working knowledge of Spanish

State of New Jersey Notary Public

Currently: Volunteer Bookkeeper for Not-for-Profit Organization in West

Park, NY

Administer payroll, process checks and cash donations and

produce tax receipts in QuickBooks, reconcile and distribute

petty cash as required, charge and verify credit card

transactions, prepare bank deposits, transfer funds between

accounts as required.

. e-mail: ******@*********.***

422 Poplar Ave. . Maywood, nj 07607 . Phone (201)***-**** cell (201)***-****



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