*** ****** ***** – Cornwall, NY

M ariafinita S. Golemis

12518

Home: 845-***-****

Cell: 845-***-**** abk98o@r.postjobfree.com

Experienced, enthusiastic and highly motivated Executive Assistant with outstanding organizational and

communication skills. Successfully managed executive level projects with a reputation for streamlining

programs for increased efficiency. Strong leadership skills with the ability to work independently with

minimal supervision or as part of a cross functional team to achieve corporate business objectives. Discreet

and strictly adheres to company confidentiality policies. Additional competencies:

Microsoft Office SAP Licensed Notary

Lotus Notes/Outlook Org Plus 5 Fluent in Italian

PROFESSIONAL EXPERIENCE

BAYER HEALTHCARE, Tarrytown, NY 2008 - Present

Leading science and technology company that provides health care products worldwide.

Senior Communication Coordinator

• Provide Executive Assistance to Vice President, Public Policy and Government Affairs. Additional

support provided for 4 Directors, 7 Regional Field Managers, and 2 Internal managers

• Manage budget process with analysis and tracking of all expenditures for department.

• Process invoices including over 400 political contributions through SAP system annually.

• Compile quarterly reports on political contributions for Legal Department.

• Work closely with outside counsel on political lobbying registrations and reporting requirements for

Government affairs department to ensure we meet all compliance requirements and lobbying laws

• Maintain database of lobbying reports.

• Manage and process over 20 contracts for outside counsel and consultants. Act as liaison for legal and

potential consultants to facilitate changes to contracts prior to final approval.

• Handle travel arrangements for entire staff and outside visitors, domestic and international.

• Coordinate all department meetings on and offsite.

• Handle all expense reports for entire department staff.

• Maintain calendar, schedule appointments for VP and Directors.

• Responsible for email management for Vice President including prioritizing and responding to emails as

directed by the Vice President.

• Assemble and distribute all briefing documents on a monthly basis in support of senior management

participation in trade association Board of Directors. meetings

• Compile weekly itinerary for department.

PAR PHARMACEUTICAL, INC., Spring Valley, NY 2005-2008

2005-2008

Leading Generics pharmaceutical company.

Senior HR Administrative Assistant

• Provided executive level administrative support and coordination of multiple projects to the

Director of Human Resources and Vice President Manufacturing.

• Handled confidential HR documents & personnel issues with the utmost discretion.

• Handled registration of training courses. Ordered all training materials. Tracked all training costs.

Reconciled invoices and course charge backs. Provided assistance to all customers inquiring about

training and development services.

Researched new software programs to cut costs.

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Coordinated, research and manage scheduling and preparation for all executive level training,

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conferences and events.

M A R I A F I N I T A S. G O L E M I S

P age T wo

Managed executive assistants and oversee work on special projects.

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Coordinated all interviews with executives. Prepared new employees offer letters and hire packets.

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Prepared PowerPoint presentations for high level executive’s quarterly management meetings.

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Prepared routine correspondence for internal and external contacts.

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MACK-CALI REALTY CORPORATION, Elmsford, NY 2001-2005

2001-2005

One of the United States largest real estate investment trusts. Owns and manages premier office space in the

northeast.

Senior Construction Administrator

• Supported Vice President of Property Management.

• Maintained department policies, procedures, and budgets.

• Corresponded with all clients, contractors, and construction managers/supervisor’s on the project.

• Worked closely with building supervisors in each town on a daily basis.

• Assisted project managers in obtaining bids and quotes for various projects.

• Maintained all Permits & Certificate of Occupancy for each tenant. Filed for all building permits within

24 hours.

• Maintained petty cash checkbook for the Elmsford office.

• Handled production of annual business plan.

BUNGE MANAGEMENT SERVICES, INC., White Plains, NY 1999-2001

Leading agribusiness and Food Service Company with integrated global operations.

Human Resource Administrator/Meeting Planner

• Worked with Executive level management & Board members.

• Managed all personnel files and coordinated all special projects.

• Handled all company policies & exempt and non-exempt job descriptions.

• Supervised administrative assistant activities.

• Enrolled employees in the company benefit plans and Maintained senior executive salary and

bonus information files & 401(k) files.

• Maintained leases for all apartments rented for European employees.

• Organized video conferences and teleconferences.

• Coordinated all meetings & seminars for employees, including accommodations.

• Managed the purchase of office furniture.

DURACELL NORTH ATLANTIC GROUP/THE GILLETTE COMPANY, Bethel, CT 1991-1999

Duracell is the world's leading manufacturer and marketer of high-performance alkaline batteries.

Human Resource Coordinator–Compensation/Benefit Dept. (1993-1999)

Executive Administrative Assistant–Communication Dept. (1991-1993)

• Supported the President of Human Resources and Vice President of Compensation &

Benefits and Vice President of Communications.

• Managed assigned projects independently.

• Generated correspondence on a daily basis.

• Maintained senior executive salary and bonus information files & 401(k). Organized database for

employee stock purchase plan.

• Handled all tax equalization and credit collection issues with accountants.

Processed & maintained relocation policy and expenses.

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Updated passports/visas, calendar and scheduled meetings and company events. Coordinated all travel

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arrangements domestic and international.

• Handled all personnel files, verification of employment & temporary coverage.

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M A R I A F I N I T A S. G O L E M I S

Page T h ree

E D U C AT I O N

PACE UNIVERSITY, Pleasantville, NY

Bachelor of Business Administration, 1988

Major: International Management

Minor: Business Administration

References available upon request

Contact this candidate