Administrative Assistant Executive

Ellen S. Najjar

***** ******* *****

Manassas, VA 20111

Home: 703-***-**** *********@***.*** Mobile: 202-***-****

PROFESSIONAL SUMMARY

Executive Assistant with extensive professional experience and a passion

for supporting key executives achieve and exceed their goals. Exceptional

organizational and time-management skills; ability to coordinate multiple,

high-priority projects simultaneously. Excellent interpersonal skills,

including ability to work with high-profile executives, public figures and

corporate boards. High level of judgment and discretion regarding

confidential matters. Extensive experience in hiring and managing office

staff, managing facilities, purchasing office equipment and furniture, and

administering payroll and benefits. Depth and breadth of skills in

arranging domestic and international travel, organizing personal and

organizational schedules, planning conferences and meetings, and handling

all correspondence.

REPRESENTATIVE ACHIEVEMENTS

. Experienced assisting executives in running diverse businesses.

. Oversaw organization and planning of annual red carpet event for high

profile individuals and corporate executives in several major U.S.

venues.

. Coordinated operational and logistical support for annual off-site

company meeting involving over 300 employees.

. Served as liaison to board members including high-level U.S. and

foreign corporate executives, U.S. and foreign diplomats, and U.S.

government officials.

. Coordinated annual delegation to France, authorized by President

Reagan and continuing from June 1986 through the 50th Anniversary of D-

Day in June 1994; the delegations of 50-150 people included White

House staff, members of Congress, and corporate CEOs.

. Organized annual conference for foreign corporate CEOs and

institutional investors to meet with members of Congress, Cabinet

officials, and other U.S. government officials.

. Organized conferences and workshops for corporate CEOs in the United

States, Australia, and Europe.

. Arranged exhibitions by contemporary artists in corporate offices and

organized opening night receptions for prominent Washington executives

and members of Congress.

. Made cold calls to individuals and businesses to fund-raise for non-

profit organizations.

EXPERIENCE

FELD ENTERTAINMENT, INC., Vienna, VA 2006 - 2010

The largest live family entertainment company in the world.

Executive Assistant to the CEO and Chairman

Handled all international / domestic travel arrangements, both private and

commercial, for Chairman and other company Executives including air travel,

cars, hotels, onboard catering and special requests. Coordinated meeting

scheduling, preparation and catering if required, and other calendar

scheduling. Prepared expense reports. Interacted with personnel at all

levels of the company and outside contacts; performed extensive internet

research and screened and drafted all correspondence. Supervised

presentations including speech writing and visuals. Position required

ability to work independently and handle confidential information.

VENABLE, LLP, Vienna, VA 2004 - 2006

Legal Administrative Assistant for 4 attorneys specializing in

transportation, state and local government, land use and environmental

issues.

Handled liaison with clients, managed calendars, prepared proposals,

performed internet research for clients and other general administrative

tasks.

Ellen S. Najjar Page Two

The following positions were all with the same Chief Executive Officer:

FIRST ASIA TRANSIT PARTNERS LTD., Washington, DC 1999 - 2004

Seller of transit systems to governments in Asia.

Executive Assistant to the President and Office Manager

GOVERNMENT INVESTMENT MANAGEMENT CORPORATION, Washington, DC 1986 - 1999

Money management for individuals, corporations, and countries investing in

the U.S. stock market through a pooled investment company.

Executive Assistant to the President and Office Manager

BATTLE OF NORMANDY FOUNDATION, Washington, DC 1986 - 1994

Non-profit foundation formed to create awareness of and support for a

museum built in Caen, France to teach students about World War II.

Executive Assistant to the President and Office Manager

Corporate Secretary to the Board of Directors

NATIONAL JOURNAL INC., Washington, DC 1981 - 1986

Publisher of the weekly magazine National Journal, The Almanac of American

Politics, The Capital Source, and

other publications.

Administrative Assistant to the President and Comptroller

Responsibilities for the above positions included:

. Preparing and organizing promotional materials.

. Arranging domestic and international travel for senior executives.

. Scheduling domestic and international appointments and meetings.

. Scheduling and taking minutes for corporate Board meetings.

. Preparing and sending correspondence.

. Negotiating office leases.

. Purchasing and installing office equipment and furniture.

. Overseeing day-to-day office management, including hiring employees

and administering payroll and benefits.

. Managing staff of up to 20.

VIRGINIA QUARTER HORSE ASSOCIATION 2003 - 2005

Director, VQH Youth Association (a volunteer position)

Virginia Quarter Horse Youth Association teaches youth leadership,

initiative, self-reliance, safety, responsibility, and sportsmanship.

. Planned and implemented fund-raising activities for youth members to

attend major horse shows across United States.

. Mentored youth members preparing themselves and their horses for

shows.

. Negotiated with vendors for contributions and assistance at shows.

SKILLS

Complete office skills, including facility with Microsoft products (MS

Word, PowerPoint, Excel, Outlook, Sharepoint), accurate transcription and

typing. Experience with Lotus Notes.

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