Administrative Assistant Manager

Maureen Kolodziej

Ewing, NJ ***** 609-***-****

*******.*********@*****.***

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PROFESSIONAL SUMMARY

Administrative professional with extensive experience in providing

efficiency improvements, effective activities coordination and timely

administrative support. Effective team member with the ability to work

independently. Repeated success in organizing projects with great attention

to detail, clear communications and strong problem solving skills.

PROFESSIONAL EXPERIENCE

Investment Performance Services, Newtown, PA 2010 to

Present

Executive Assistant

Providing administrative support to the President and four consultants with

company assets

exceeding $24 billion.

. Coordinating meeting materials and reports for over 70 clients with our

corporate headquarters in

Savannah, GA.

. Communicating with over 60% of the firms' clients concerning quarterly

reporting and meeting details. Composing and sending correspondence to

clients and investment managers regarding upcoming meetings.

. Ensuring client's needs are met with our corporate office by making

certain that all meeting materials and reports are obtained for client

meetings.

. Managing calendars and scheduling meetings with the ability to make last

minute changes to the calendar due to shifting circumstances.

. Updating ACT database by entering information on clients and investment

contacts.

Professional Services Group, NJ Department of Labor, Trenton, NJ

2009 to 2010

Co-Chairperson of the Training Committee - Volunteer

BlackRock, Inc., Plainsboro, NJ

2006 to 2009

Executive Administrative Assistant

Provided administrative support to the Managing Director and six fund

analysts of the Value Opportunities Small and Mid Cap Funds with total net

assets of over $1.6 billion.

. Coordinated approximately 1,200 meetings and conference calls per year

for team members with company managements and sell-side analysts.

. Helped ensure positive team performance by compiling accurate and

complete research materials and earnings models to assist the investment

professionals prior to conference calls, conferences and management

meetings (approximately 240 meetings per year).

. Implemented a new monthly communication process for our holdings and

interest list to over 100 sell-side brokers providing concise and

accurate information on our investment process.

. Facilitated streamlining and accuracy of quarterly payment of the sell-

side broker commissions by recording all meetings to track productivity

amongst the six fund analysts.

. Organized details of approximately 35 business trips and itineraries per

year. Handling all flight, hotel and car rental arrangements within

company guidelines and policies.

Merrill Lynch, Plainsboro, NJ

1993 to 2006

Executive Administrative Assistant

1995 to 2006

Supported Managing Director and four fund analysts of the Small Cap Value

and Mid Cap Value Funds with total net assets of over $3 billion.

. Coordinated approximately 1,000 meetings and conference calls per year

for team members with company managements and sell-side analysts.

Maureen Kolodziej Page

Two

. Compiled accurate and complete reports/research and managed all meeting

details including catering for approximately 300 meetings annually.

. Organized details of approximately 60 business trips and itineraries per

year. Handling all flight, hotel and car rental arrangements within

company guidelines and policies.

. Propagated Lotus Notes database entering pertinent information on holding

and watch positions for 500 different companies.

. Assembled complete data analysis for quarterly board of directors' report

on three key funds.

Secretary with the Staff Exchange Program.

1993 to 1995

. Provided administrative support to various departments, Business

Financial Services, Technology team, Asset Management, Senior Vice

President of International Marketing and Private Portfolio, Vice

President, Portfolio Manager.

. Coordinated travel arrangements, prepared itineraries and agendas,

organized conference calls and staff meetings.

. Produced confidential documents and monthly reports.

. Processed invoices, expense reports, purchased software, assembled

presentation materials.

EDUCATION

The Stuart School of Business Administration, Wall, NJ, Legal Secretarial

Program. Diploma

COMPUTER SKILLS

Microsoft Word, Excel, PowerPoint, Outlook and scanning technology

AWARDS

Merrill Lynch Special Achievement Award, June 1999

PROFESSIONAL DEVELOPMENT

SkillPath Seminar, The Indispensable Assistant

SkillPath Seminar, Administrative Assistants Conference

Contact this candidate