Manager Assistant

ROSEMARY MARIE MCCOY

***** ****** ******

Homewood, IL 60430

***/***-**** (cell) 708/922-2961 (hm)

SKILLS

Proficient in Word, Excel, AS400, Internet, 10-Key Calculator. Superior

written, phone and verbal communication skills. Good organization and time

management skills. Strong interpersonal skills; Ability to handle multiple

projects simultaneously; ability to work independently, using good business

judgment. Client/Customer focused attitude. Highly motivated, quick

learner with great attention to detail; an energetic, hardworking employee

with proven ability to handle multiple tasks effectively and work well

under pressure. Takes pride in being a true Team Player.

EXPERIENCE

Cook County Assessor's Office, 03/03- 01/11

Executive Assistant

(two Deputies; Operations/Facility Management and IT Department)

*Promotion after a year, from HR/payroll department

. Channel Taxpayers phone calls, often handling taxpayers' request

. Coordinate reports and meeting materials

. Arrange meetings for Deputies, Directors, and/or Managers, including

ordering food & taking care of other necessary details

. Coordinate meetings onsite and off-site

. Handle travel arrangements and expense reports

. Manage calendars and scheduling

. Refresh Office Supplies

. Send mailings and other correspondence to Taxpayers as well as Executives

of other companies; most often electronically

. Maintain and updated contacts

. Manage contact information from clients wanting to advertise on the

company's website

. Handle confidential projects and correspondence

. Contact and setup interviews with candidates for department positions

. Assist to the Manager of Purchasing/Accounts payable/receivable, Budget

. Handle Time Tracker for both departments (which includes eight (8)

trackers)

. Research information on the internet for both Deputies

. Work for other departments during Tax seasons (our busiest times), while

maintaining daily duties

WealthSense, Inc., Chicago, 11/00-10/02

Receptionist/Administrative Assistant

. Assistant to the CEO; Second Assistant to the President and COO; and to

the Director of Operations

. Receptionist, including greeting and welcoming all clients, visitors and

vendors; Ordering office and kitchen supplies

. Prepared CEO's expense report and reviewed all expense reports

. Coordinated monthly Board of Directors and Investors meetings

. Maintained meeting schedule as well as conference room bookings

. Prepared conference room for inter-office and visitor meetings

. Processed and delivered incoming and outgoing mail

. Interacted with vendors to get the lowest price for supplies

. Assisted the Finance Department

. Interacted with Travel Agent

UrbanEd, LLC, Phoenix, Arizona, 6/00-11/00

Receptionist/Office Assistant

(Assisted CEO with launching the Company)

. Receptionist, including greeting and welcoming all clients, visitors and

vendors

. Provided administrative support to the CEO; Responded to CEO's e-mails,

voicemails, and correspondences

. Coordinated all meetings, appointments and travel arrangements

. Prepared monthly expense reports; Prepared spreadsheets; Research via the

Internet

. Created and typed correspondences and inter-office memos

. Operated postage machine, faxed and copied documents, and also updated

card-scan

. Maintained alpha and numeric filing

Kaufman and Broad Home Builders, Phoenix, Arizona, 4/98-6/00

Human Resources Assistant

. Second Assistant to the Regional President

. Logged and maintained all employee's attendance

. Prepared payroll, calculated and logged exempt and non-exempt time cards

. Conducted orientation for all new employees; Prepared all new hire

paperwork and insurance enrollment

. Assisted in all preparation of company events; Created all memos for

employee information

. Made travel arrangements for Regional President and Vice President

. Audited and distributed all payroll checks

* Promoted from Receptionist to Office Manager Assistant to Human

Resources Assistant

Trigen-Peoples District Energy Company, Chicago, 9/97-3/98

Office Manager

. Responsible for all administrative functions

. Provided administrative support to the General Manager, Chief Engineer,

and Plant Engineers

. Responsible for all purchasing, invoicing, accounting, and human

resources functions

. Typed correspondence; Prepared spreadsheets; Greeted all clients; Kept

the office clean and presentable

. Coordinate and ordered lunch for meetings

. Made travel arrangements for General Manager and all other employees

. Interacted with all vendors

Renaissance Chicago Hotel, 2/95-5/97

Administrative Assistant

. Assisted the Director of Sales and Catering and seven Managers

. Handled banquet event orders, customer contracts, and group resumes

. Typed correspondence, memos, invoices, welcome and thank you cards

. Logged and deposited checks; Handled customer inquiries; Called service

departments for guest

. Operated postage machine, faxing and copying documents

* Promoted from Senior Secretary within six months

Joint Commission on Accreditation of Healthcare, Oakbrook, 3/87-1/95

Senior Secretary

. Second Assistant to the Executive Director and also assisted nine

Associate Directors

. Typed memos to staff and correspondences to healthcare facilities

nationwide; Prepared marketing packets

. Answered 80-line switchboard; Continuous phone contact with clients;

Logged in field reviews

. Provided survey validations and mailroom services when needed

EDUCATION

Catherine Business College

** Awarded Secretarial Certificate - 9/86

Marion Training School

**Awarded Secretarial Certificate - 1/84

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