Accounts Payable Administrative Assistant

Amie Levitz

**** ** **** *******• Coconut Creek, Florida 33073

Home: 954-***-**** • Cell: 954-***-****

**********@*****.***

OBJECTIVE: To secure a position that will lead to a lasting working relationship in the field of Accounting or

Bookkeeping.

PROFESSIONAL SUMMARY:

• A highly organized and detailed oriented individual providing thorough and skillful administrative support to

senior executives.

• Dedicated and focused, able to prioritize and complete multi tasks and follow through to achieve project

goals.

• An independent and self-motivated professional with excellent research and writing skills;

able to grow positive relationships with clients and colleagues at all organized levels.

• Computer skills includes: MS Word, Excel, Power Point, Outlook, Quick Books and Internet.

EXPERIENCE:

B’nai Torah Congregation, Boca Raton, FL

Staff Accountant/Purchasing Manager 2/09 – 3/11

•Maintained bookkeeping and accounting records, including general journal and cash accounts.

•Prepared, verified, and processed invoices and coding payment documents.

•Prepared, verified and recorded all cheques and credit card payments.

•Prepared Account Receivable statements.

•Maintained, printed and distributed miscellaneous Accounts Receivables and monthly billings.

•Managed the bi-weekly cheque run.

•Prepared vendor cheques for mailing.

•Prepared all journal entries to record transactions to the general ledger.

•Maintained updated Account Payables vendor files and file numbers.

•Coordinated billing for outside service providers and vendors.

•Reviewed and coded all open purchases orders.

•Maintained and reimbursed petty cash box as needed.

•Maintained W-9 file for independent contractors.

•Prepared IRS Forms 1099-Misc and 1096.

•Assist Controller in reconciling Accounts Payable balance to General Ledger balance.

•Prepared and processed requisitions and purchase orders for supplies and equipment.

•Controlled purchasing department budgets.

•Reviewed purchase order claims and contracts for conformance to company policy.

•Resolved vendor or contractor grievances, and claims against suppliers.

•Answered questions from other departments regarding various accounting issues.

•Worked independently and with other Accounting team members, departments, to resolve accounting

•Developed solutions to a variety of problems of simple to moderate scope and complexity.

Spot Coolers, Boca Raton, FL

Accounts Payable/Receivable Clerk 11/08 – 1/09

•Billed and credited accounts involved with the accounts payable system.

•Processes requisitions and prepares purchase orders.

•Motivated self-starter, resourceful with strong ability to work independently.

•Screened and handled all incoming calls, mail, publications and other correspondence.

•Strong time management/organizational skills and ability to multi-task, working under pressure.

•Exercised sound judgment, to take initiative and to be flexible with minimal supervision.

•Extremely organized and detail oriented

•Maintained accurate files and records.

•Communicated directly with vendors.

•General clerical duties such as copying, filing, faxing, typing, supply orders etc.

•Assist with special projects and additional duties as assigned.

21st Century Biochemicals, Marlboro, MA

Executive Administrative Assistant 1/04 – 7/08

•Scheduled appointments, meetings and phone conferences.

•Motivated self-starter, resourceful with strong ability to work independently.

•Screened and handled all incoming calls, mail, publications and other correspondence.

•Handled sensitive and/or confidential material and information appropriately.

•Exceptional interpersonal skills and ability to interact with varying levels of staff including senior executives.

•Strong time management/organizational skills and ability to multi-task, working under pressure.

•Exercised sound judgment, to take initiative and to be flexible with minimal supervision.

•Extremely organized and detail oriented

•Maintained busy calendar.

•Maintained accurate files and records.

•Verified new orders and created records for new clients.

•Created and maintained Spreadsheets for high profile clients.

•Communicated directly with clients by providing product scheduling and shipping.

•Prepared, reviewed and maintained miscellaneous reports, documents and correspondence as requested.

•Prepared marketing packages for future conferences.

•General clerical duties such as copying, filing, faxing, typing, supply orders etc.

•Excellent communication both written and oral.

•Assist with special projects and additional duties as assigned.

Biosource International, QCB-Division, Hopkinton, MA

Office/Accounting Assistant 5/01 - 10/03

•Generated packing slips for Antibody Custom shipments daily. Backup for Custom Peptide and drop shipments.

•Completed international paperwork for all shipments.

•Corresponded with USDA for Animal Certificates.

•Invoiced and posted all shipped orders through ManFact.

•Prepared monthly invoicing report.

•Maintained spreadsheet on Tax Exempt information.

•Processed and coded Accounts Payable invoices.

•Reconciled petty cash monthly.

•Answered phones, sorted and distributed mail, maintained open and closed order files.

EDUCATION:

Suffolk University, Boston, MA

Bachelor of Science in Business Administration September 2006

Major in Business Administration

REFERENCES: Available upon request

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