Manager Administrative Assistant

Tami Sims

C: 770-***-****

Atlanta, GA ***** **********@*****.***

Summary

Successful seasoned administrative assistant with 9 plus years of

experience.

Works well with senior level, field service personnel, clients, and

office staff contacts, with exposure to international clients and

overseas practices.

Experience

Kerbe Productions 2010-Present

Administrative/ Events Assistant

. Assist owner in coordinating for special occasions and marketing

events for high-profile clients.

. Prepare and execute detailed checklists for events.

. Make calls and place orders with vendors for signage, gifts, and setup

for events.

. Recruit and hire models and brand ambassadors for events, also running

background checks for the clients.

. General office duties.

TRC Staffing Services 2008-2010

Piedmont Management Associates, LLC (02/2009-02/2010)

Administrative Assistant

. Assisted owner in ordering coupons and monthly period roll over.

. Coordinated Vendor lunches with Property Managers.

. Assisted Property Manager in coordinating with Concierge service for

repairs and special events.

. Assisted with various reports & letters: Monthly financials, tenant

letters, and gate/door security access.

. Handled confidential material and preparation as needed for Property

Manager.

. Invoice coding and disbursement of payment and mailing out of bills in

a timely manner.

. Assisted Receptionist with answering telephone and responsibilities as

necessary.

. Owner and tenant mail outs, Violation and late notices reports to

owners.

. Filing, mail sorting and distribution to staff.

. Invoicing, Process bank deposits, Assist with posting payments,

collection calls-review past due accounts and contact customer for

payment.

Macy's Corporate- Atlanta, GA (09/2008-02/2009)

Executive Assistant

. Manage calendars and travel for two Divisional Vice Presidents.

. Schedule/Coordinate meetings, luncheons and video conferences.

. Create/Prepare correspondence, reports and spreadsheets.

. Answer incoming calls on multi-line phone and respond to public

inquiries within scope of knowledge and authority and refer to other

persons in the Department as appropriate.

. Prepare paperwork for outgoing faxes and courier packages and manage

shipping and receiving activities.

. Assist in coordination of office services such as housekeeping,

purchasing office supplies, ordering catering when needed and

maintaining office equipment (computers, fax machines, printers,

photocopy machine, telephone system). Distribute incoming faxes and

courier packages.

. Maintain a neat and clean office environment, ensuring conference

rooms are ready for meetings, and stocking supplies.

. Organize and maintain file system, file correspondence and other

records in preferred order and copied for physical presentation.

NFORC - Atlanta, GA 2007-2008

National Foundation on Restoring Credit

Partner Services Manager

. Formulated Monthly Projections to CEO.

. Established payment arrangements with members.

. Tracked status on Member accounts.

. Developed Accounts Payable system for -Partner Accounts. Disbursed

weekly reconciliations.

. Collected payments owed to NFORC and collected payments from over 50

partners.

. Handled Accounts Receivable for Member Accounts. Processed checks and

deposits of membership fees, and collecting NSF payments.

Celtic Realty, LLC - Jupiter, FL 2004-2007

Office Manager/ Personal Assistant

. Managed details of multi-party conference calls, in-house and off-site

meetings and luncheons, calendars, itineraries, agendas and

preparation of expense reports.

. Prepared required forms and process payment of related fees.

. Collaborated with printers on the design and printing of logo changes,

letterhead, envelopes, business cards, literature, and presentation

folders at agreed-upon rates.

. Handled inventory and requisitioning of supplies; research to secure

savings on all items.

. Managed over 60 office and client accounts.

. Property Management including but not limited to rent collection and

maintenance calls.

. Planned and made travel arrangements for the President of the company

as well as our overseas clients.

. Responded to emails for the company and for the President of the

company.

. Acted as liaison between management and field sales personnel to

ensure proper communication.

. Assisted out-of-town clients with travel, hotel and car service

arrangements.

Knight & Green, P.C. - Atlanta, GA 2001-2004

Legal Assistant/ Pre Closer

. Reviewed the contract and ensure that all provisions and contingencies

are in your best interest.

. Obtained a title search, evaluate the status of the title and require

appropriate legal remedies to clear any defects for closing.

. Checked for unrecorded municipal liens, including sewer and special

assessment liens.

. Opened orders, file set up, deposit and disbursement of funds,

obtained payoffs. pre-closing maintenance and post-closing follow-up

on assigned files.

. Organized and maintains file system, file correspondence and other

records in preferred order and copied for physical presentation.

Assisted in coordinating the closing.

Receptionist

. Provided an efficient and effective reception service, and

administrative support to other staff as directed by supervisor.

. Answered incoming calls on multi-line phone and respond to public

inquiries within scope of knowledge and authority and refer to other

persons in the Department as appropriate.

. Prepared paperwork for outgoing faxes and courier packages and manage

shipping and receiving activities.

. Assisted in coordination of office services such as housekeeping,

purchasing office supplies, ordering catering when needed and

maintaining office equipment (computers, fax machines, printers,

photocopy machine, telephone system). Distributed incoming faxes and

courier packages.

. Maintained a neat and clean office environment, ensuring conference

rooms are ready for meetings, and stocking kitchen supplies.

. Insured that server back-up tapes were maintained and secured.

SKILLS

Internet Explorer Word

Excel Abacus

Outlook Act

Lotus Notes Rent Manager

EDUCATION

Associate of Arts - Business Communications - GA Perimeter College - 2010-

Present

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