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Administrative Assistant Manager

Houston, Texas, 77041, United States
March 16, 2011

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Wioletta Malik



Skillful and dedicated Office Manager with extensive experience in coordination, planning, support of daily operations and

administrative functions. Areas of strength:

Accounts Payable Accounts Receivable

Problem Collections Legal Aspects of Collections

Organizational Skills Communication Skills

Computer Literacy Research Ability

Work as a Team Player Detail Oriented


WordPerfect, Microsoft Word, Excel, Microsoft Outlook, PowerPoint

QuickBooks, Peachtree Accounting

Type 80 wpm


Office Manager / Administrative Assistant 10/1/2010 to


Penntex Group: (PCB Apps, Perk Medical Systems, The Vine) Somerset, NJ

Technology Solutions Company with 70+ customers and vendors

Assisted the Director of Operations and the CEO with all administrative support

Represented company’s headquarters to all customers and vendors for billing/invoicing process and employment


Managed Account Payable which included: monthly office expenses, employee reimbursements and vendor


Monitored Accounts Receivables by making collection calls, sending emails and following up on outstanding items

Entered/Processed invoices for payments

Maintained all HR documentation and filling process, including contracts

Tracked billable hours for all full-time and contracted employees

Represented and maintained all relations with employees and clients to insure positive, friendly and professional

working experience, which would develop to longer positions and successful business ventures

Processed billing for all company locations including International: UK and India

Prepared all necessary data for payroll processing

Generated Financial Reports to review and improve billing, receivables and payable process

Assisted with all phone and internet inquiries

Scheduled meetings, conference calls and travel arrangements for employees, upper management and owners

Assisted with Medical Billing and promoted new healthcare related software developed by the company

Worked on special requirements and projects to all parent companies

Executive Assistant / Bookkeeper 10/1/2007 to 9/30/2010

Software International, Inc. Somerset, NJ

IT Consulting Services and Product Development Company

Provided High-level support to the Chief Financial Officer

Directly supported the CEO by responding to phone inquiries, emails and scheduling meetings.

Performed multiple tasks ranging from managing accounts to various administrative support

Monitored daily Account Receivables by following up on outstanding items

Managed daily Account Payables which include but was not limited to monthly billing, check preparation and online


Reviewed monthly Financial Reports and collected information for audits

Tracked billable hrs for all employees and raised invoices to vendors

Processed incoming invoices for payments, including employee expenses

Managed overall customer accounts, researched open transactions and reconciled accounts

Assisted with travel arrangements and all office support

Supported Recruiting team with all HR documentation and vendor contracts

Helped developing marketing strategies to promote company’s product and services

Bookkeeper / Administrative Assistant 3/20/2006 to 07/31/2007

Numbers Only, Inc. North Brunswick, NJ

IT Consulting Services and Product Development Company

Directly assisted the CEO with all administrative support

Managed all employee relations and contracts

Processed checks and payments

Billed vendors and customers for all employee services

Assisted the recruiting department with HR paper work and documentation process

Collected and inquired about payments to clients/vendors

Reviewed Accounts Payable and Receivable to insure proper cash flow

Assisted with research of new business ventures and marketing ideas

Communicated directly with all potential clients, some which would develop to opening contracts and business


Collected data for payroll processing

Answered walk-in, phone and internet inquiries

Scheduled meetings, conference calls and interviews


Bachelors of Applied Science Degree: Accounting


Berkeley College, Woodbridge, NJ


Promptly furnished upon request

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