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Manager Administrative Assistant

Decatur, Georgia, 30030, United States
March 23, 2011

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Rhonda L. Kaleta

*** * **** ****** *** *, Decatur GA 30030



. Strong Vendor Management and Corporate Recruiting background

. Placed contract and direct hire candidates in various IT/Telecom

positions within Fortune 500 companies

. Coordinated and attended job fairs and networking events in order to

improve, maintain and develop B2B relationships and source new

candidates for open positions

. Maintained accurate records in various applicant tracking systems

. Sustained strong vendor relationships with over 30 placement agencies

. Strong organizational, time management and reporting experience


Microsoft Office (Word, Excel, Outlook, PowerPoint), Visio, Spyder,

SharePoint, PeopleSoft HRMS, PeopleSoft Financials, BrassRing, T-PAS,

eTemp, Acceleration VMS


AGILE 1 - Contract, Atlanta, GA 7/2010 - Current

IT/Telecom Recruiter

. Management of an average of 80+ Telecom contract requisitions for


. Maintain interview scheduling and follow-up process through VMS

and eTemp system

. Track and follow-up with AT&T Staffing Managers and sub-vendors on

all candidate submittals and interviews

. Track and manage sub-vendor performance for scorecard reporting

. Handle all sub-vendor and AT&T inquiries relating to contract

submittals, interviews, etc...

. Manage background screenings for all hires

. Negotiate candidate offers and rates with sub-vendors and AT&T

Staffing Managers

AGILE 1 - Contract, Atlanta, GA 4/2010 - 7/2010

Jr. Recruiter

. Management of submittals from sub-vendors to open contract

requisitions for AT&T

. Handle all contractor extensions and terminations in VMS

. Schedule interviews through VMS and confirm with sub-vendors

. Track and follow-up with AT&T Staffing Managers on all candidate

submittals and interviews for reporting purposes

. Track sub-vendor performance metrics and open contract job requisitions

at AT&T

. Open new contract job requisitions in VMS

Turner Broadcasting System, Inc., Atlanta, GA 1//2005 - 7/2009

Recruiting/HR Coordinator and Executive Administrative Assistant

. Coordinate logistical considerations for candidates to the

department, including processing resumes and contact information,

scheduling interviews and processing offer letters

. Source numerous job boards to provide quality candidates for up

50 open positions (Business Analysts, Project Managers, Developers,


. Human Resource and Recruiting support for over 300+ employees

and contractors

. Make offers and negotiate rates for new employees and


. Assure that all candidates are loaded into the candidate

tracking system, Brassring, in a timely manner and update status for

each candidate accordingly

. Manage yearly internship budget, attend job fairs; organize EA

internship events and assignment of interns to each part of EA

. Consistent updates to departmental SharePoint websites

. Conduct internal interviews for employee SharePoint website

. Support managers and HR in processing all new hire paperwork

(Changing Channels forms, turnaround documents, leave of absence

paperwork and other HR documentation)

. Communicate with the administrative team, hiring manager and

Finance/HR functions to ensure that appropriate information has been

confidentially distributed (e.g., name, start date, office space,

etc.) and the "on-boarding" process has been handled properly

. Coordinate with managers and the administrative team to ensure

that termination paperwork with Managers/Directors and HR is completed

The Zeist Company, LLC, Atlanta, GA 1/2004 - 10/2004

Human Resources Delegate/Executive Assistant/Office Manager

. Stayed current on all policy and procedure laws enacted by the

federal and state government and coordinates and modifies policies and

procedures for the office

. Coordinated employee compensation, benefits and pensions and

acts as liaison between benefit providers and employees

. Managed all maintenance of employee personnel files to include

personal data, compensation, benefits, payroll tax data, attendance

and termination date and reason

. Processed employment applications and assists in other

recruitment activities, such as greeting applicants and setting up

interview schedules

. Handled enrollment of all new employees with payroll services

. Updated employee handbook to comply with new laws enacted by the


. Maintained record of all Paid Time Off and Holidays for Zeist


. Assisted COO in the establishment of uniform correspondence

procedures and style practices

. Prepared status reports for guidance of management including

compiling weekly management reports from office staff into one report

and distributing to the President, Executive Vice-President, Chief

Operating Officer and Executive Director

. Printed and distributed all financial statements

. Updated financial statement calendar and routing sheets with

status accordingly

Project GRAD Atlanta, Atlanta, GA 6/2002 - 3/2003

Executive Assistant/Receptionist

. Primary liaison for GRAD's partners, funding partners and board

members (Arthur M. Blank Family Foundation, IBM, Atlanta Public

Schools, The Atlanta Falcon Youth Foundation, UPS Foundation, Hands On

Atlanta, Communities In Schools, etc

. Assisted in the planning and coordinating of major events

(Project GRAD Atlanta Rally at the Georgia Dome, involving 10,000

students and staff for the Atlanta Public Schools and Project GRAD

National Conference, involving twenty locations)

. Supported the Executive Director and Chief Operating Officer

. Arranged and schedules all meetings and travel arrangements


Georgia College and State University, Milledgeville, GA

Bachelor of Arts: Journalism - 6/1999

Concentration in Public Relations


. Women in Cable and Telecommunications (WICT)

. Society of Professional Journalists - founding member at GC&SU


. Pending Certification in Business Systems Analysis from ESI



Board Member: Trinity Anglican Missions 2006-2008

. Organized events with 100 + volunteers for Vine City

Youth projects

International Aid in India October 2005: Tsunami Reconstruction

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