Administrative Assistant Office

Karen Miller ** Ashmead Place South Philadelphia, PA 215-***-**** ********@***.***

CAREER PROFILE:

A highly accountable administrative professional with 11+ years of experience coordinating office management and

special projects with a high degree of efficiency. An assistant with excellent communication skills, problem resolution

abilities and a high level of confidentiality; with a strong knowledge of Microsoft office programs, along with strong

organizational skills. Extremely detailed oriented with strong analytical and quantitative skills.

OFFICE SKILLS

Microsoft Office 00/03/07, Vista, Adobe Acrobat Full Version, Adobe Illustrator, QuickBooks,

Lotus Notes, SAP, AZER, Adobe InDesign, CS4, Photoshop, Microsoft Money, PeopleSoft

PROFESSIONAL EXPERIENCE:

Lockheed Martin, ISGS, King of Prussia, PA 12/2008 –09/ 2009

Senior HR Administrative Assistant

Responsibilities include:

• Provided support for Sr. Director of Learning and Development

• Screening telephone calls, scheduling and assisting with planning new employee coordination meeting

compiling materials.

• Strong computer skills as well as maintain sensitivity to confidential documents.

• Assist with travel arrangements for Directors through internal agents

• Schedule Executive conference calls for various meetings. Send out monthly meetings notices, agendas and

confirmations. Setup internal teleconferences for global net-meetings.

• Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite

storage, resulting in easy access to critical information and streamlined office functioning.

• Edits and create PowerPoint presentations.

• Send out email correspondence on Directors behalf.

• Fix commitments to maximize Directors time efficiency.

• Arrange meeting facilities also when Directors chairs meetings act as recording secretary; prepare action minutes.

• Globally coordinate and set up high-level conference calls, board and management meetings.

• Prepare itinerary, trip file and supplies

• Complete expense receipts prepare expense report for Directors after travel.

• Maintain calendar

• Updated and maintained management calendar, completely re-organized the Executive and Finance libraries, and

assisted managers with special projects as needed, including building renovations and office move.

• Maintain office supplies and other administrative duties as assigned.

Business Development/Engineering

Administrative Specialist Professional 02/2006-12/ 2008

• Performs a variety of routine administrative/clerical tasks in such functional areas as finance, purchasing, or human

resources or for a specific project/business/technical unit for the Director of Integrated System and Global Solutions

and Systems Engineering Director.

• Secured a SCI /Top Secret clearance to arrange Classified Governmental (DOD, Radical Innovation) meetings.

Assist with event planning, travel, hotel and car services.

• Trained in handling Classified & Proprietary Documents according to the government guidelines and processes.

Gathers, collects, records, tracks and verifies data and information from multiple sources.

• Custodian of the Global Classified site and Government Contacts IPE website with the ability to breakdown files

with compression.

• Provides data and information to others on functional unit processes and procedures.

• Conduct various audits of classified and unclassified/ proprietary files and IPE sites

• Uses personal computer and commercial software packages, and/or proprietary software for functional area, to

compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Update

summary chart and top-level summary.

• Provide support with governmental projects as well as track hours (Labor cost spreadsheet) department financial

budgeting in the upwards millions as well as reconciling expense reports.

• Proven high level written and verbal communication skills and attention to detail.

• Demonstrated ability to work independently as illustrated through previous work experience.

Deloitte & Touché, USA LLP, Glen Mills, PA

Administrative Assistant Level 3 12/2005- 02/2006

• Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments

and operating units in the resolution of day-to-day administrative and operational problems.

• Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting

visitors and resolving a range of administrative problems and inquiries.

• Maintain office supplies and other administrative duties as assigned.

The Dubin Group, Cephalon, Inc. Frazer, PA

Senior Administrative Assistant, Subcontractor 10/2005- 12/2005

• Handles calls and promptly forwards them to appropriate person among 85 employees.

• Responsible for scheduling meetings for all employees; escorts visitors to staff members' offices, along with

provides hospitality service arrangements as requested by staff.

• Compose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery

and receipt of important information while at the time maintaining confidentiality.

• Prepares and assembles media kits for marketing and public relations departments.

• Maintain office supplies and other administrative duties as assigned.

Kelly Services, Wilmington, DE

AstraZeneca Pharmaceutical Corporation, Subcontractor 07/2003- 04/ 2004

Administrative Coordinator

• Responsible for making domestic and international travel arrangements for senior-level executives via the Internet,

which resulted on a net saving of $175 - $250 per round-trip airfare ticket.

• Established and maintains electronic records management system for all incoming and outgoing correspondence.

• Dispatched four messengers on bank runs on assignments as requested by management, coordinating trips to ensure

the multiple stops were made each time.

• Organize, sort and assign mail distribution for all the employees.

PFPC Worldwide Inc., Wilmington, DE

Executive Assistant 07/2002- 07/2003

• Manage and maintain executives’ schedules

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing,

spreadsheet, database, or presentation software

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their

distribution

• Open, sort, and distribute incoming correspondence, including faxes and email

• File and retrieve corporate documents, records, and reports

• Greet visitors and determine whether they should be given access to specific individuals

• Prepare responses to correspondence containing routine inquiries

EDUCATION

University of Phoenix

Concentration, Bachelors of Business and Administration, 11/2002-03/2004

Reference upon Request

Contact this candidate