Administrative Assistant Manager
Resume:
Stephanie D. Flores
Auburn, California *****
OBJECTIVE: A challenging position as an administrative assistant, which
will allow me to further utilize my existing skills and
enable me to acquire new abilities.
SKILLS: Typing: 86 wpm
Strong organization skills
Excellent interpersonal skills, office etiquette and phone manners
Software: All Windows operating systems, Microsoft Word, Wordperfect
and Outlook.
10-key by touch
EMPLOYMENT: Los Angeles County Sheriff's Department
Secretary V - Captain's Secretary
07-22-97 to 10-01-10
. Responsible for answering the Operations office
telephones and assisting visitors and employees
. Handled all incoming and outgoing correspondence
efficiently.
. Upgraded the office filing system.
. Prepared, composed and proofread department
correspondence and documents.
. Established, maintained and updated confidential
Internal Affairs files, personnel files.
. Sorted, reviewed and distributed incoming and
outgoing U.S. mail.
. Scheduled and coordinate meetings, interviews,
appointments, events and other similar activities.
. Coordinated travel arrangements for all senior staff
members, as well as ensure their training
claims/expense claims were submitted correctly and
timely.
. Prepare and submit weekly timesheets for all of the
operations staff, ensuring they were properly
completed.
. Prepared, updated and distributed employee
information rosters.
. Unit Fund Assistant Administrator: duties, conduct
monthly meetings, track and reconcile the employee
fund account.
. Prepare, transcribe, compose, type, edit and
distribute agendas of minutes of numerous meetings.
. Provided administrative/secretarial support for
various departments/units such as assisting visitors
and resolving a range of administrative problems and
inquiries.
. Cross-trained co-workers on my duties, for lunch
breaks, vacation, etc.
Alternately, I spearheaded and arranged fund-raising events
for two chili cook-offs benefiting Special Olympics, and
one "Night of Comedy" also benefiting Special Olympics of
Santa Clarita (501c3). I have volunteered for the "999 for
Kids," and other various nonprofit organizations/groups.
Most currently, I sat on the committee for the "2010 Ladies
Night" for the Los Angeles County Sheriff's Department.
Secretary II - Sheriff's Station Clerk
03-05-90 - 07-21-97
. Prepared and distributed monthly vacation and patrol
schedules for 180 employees.
. Scheduled State-mandated training for all sworn and
non-sworn personnel.
. Prepared weekly/monthly spreadsheets for contract
city reports.
. Prepared and proofread interoffice/inter-department
and outgoing correspondence
. Relieved the Captain's Secretary for vacations, lunch
breaks,etc.
. Calendared appointments/meetings for
Captain/Director.
. Created spreadsheets for correspondence flow and
contacts.
. Trained and coordinated meetings for the "Civilians
on Patrol" program.
Tri County Heating and Air Conditioning Systems
Office Clerk
12-01-88 - 03-01-90
. Assisted the office manager with Accounts Receivable.
. Responsible for incoming phone calls and directing
customers to appropriate sales personnel.
. Kept a detailed filing system of all job invoices and
receipts.
. Handled tasks related to payroll.
References provided upon request.
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