Administrative Assistant Maintenance

*** **** ***** ****** . *****, New York *****-****

Phone 718-***-**** . E-mail ***********@*****.***

Cynthia Greene

Objective

To provide high-level administrative support by conducting research,

preparing statistical reports, handling information requests, and

performing clerical functions such as preparing correspondence,

receiving visitors, arranging conference call, and scheduling

meetings.

Professional experience

09/2006 - Presently Building Owners and Managers Association/NY

Administrative Assistant

Review, sort and distribute all incoming mail. Post and distribute

all outgoing mail and generate request for postage replenishment, as

necessary and monthly reports indicating accounts usage by activity

and department.

Answer, screen and assist caller with information and/or direct

caller to the appropriate department.

Ensure adequate office and kitchen supplies are available at all

times.

Prepare responses to correspondence containing routine inquiries.

File and retrieve corporate documents, records and reports.

Maintain all equipment in good working condition, and act as liaison

for vendor representatives with respect to maintenance.

Coordinate the preparation, maintenance and distribution of the

Officer/Director Manual, incorporating all updates for policies and

procedures contained therein.

Prepare and distribute all requests for prospective membership and

prospective educational classes.

Prepare membership certificates for all new and replacement members.

Prepare appropriate correspondence for Continuing Education Credits

following seminars.

Entering credit card payments through First Data Merchant Services;

running batches, generating reports and backing up the data.

10/1985 - 09/2006 West Harlem Community Org., Inc. Head Start

Record Clerk

Administrative Duties

Greeted visitors and determined whether they should be given access

to

specific individuals.

Interpreted administrative and operating policies and procedures for

employees.

Performed general office duties such as ordering supplies, maintained

records management systems, and performed basic bookkeeping work.

Cynthia Greene

10//1985 - 09/2006 West Harlem Community Org., Inc. Head Start

Administrative Duties - Continued

Enrolled perspective employees into various benefit programs offered

through the Program.

Prepared invoices, reports, memos, letters, financial statements and

other documents using word processing, spreadsheet, database, or

presentation software.

Answered client or public inquires.

Explained rules, policies or regulations.

Filed or retrieved paper documents and related materials.

Maintained records, reports and files.

Oversaw execution of organizational or program policies.

04/1987 - 05/1990 Mary Immaculate Hospital Jamaica, Queens

Record Clerk

Logged in the lab specimens for MIH, Jamaica, and St. Mary's

Hospitals.

Maintained computerized reports of the test results for each patient.

Distributed hard copies of the test results thru out the hospital.

Provided test results by phone in emergency situations.

Answered phones and distributed messages.

Education

Sept. 2006 - April 2007 City College of the City University of

NY

Certified Administrative Professional

March 2006 - March 2007 Mindleaders.Com

Attended for Microsoft Office Specialist Courses

Sept. 1983 - Dec. 1986 Bernard Baruch College New York, NY

Major - Accounting - 72 credits towards my degree

Summary of qualifications

To provide administrative support with excellent verbal,

communicative, and interpersonal skills. My work ethic dictates that

I work with a sense of urgency and results orientated. By being

highly organized I have the ability to multi-task. I am a career

orientated self starter who takes initiative, and a team player.

References

Furnished upon request

915 East 224th Street . Bronx, New York 10466-4603

PHONE 718-***-**** . E-MAIL ***********@*****.***

Contact this candidate