Administrative Assistant Manager

Maryalice T. Kelley

*** ****** ******* *****, *** 247, Folsom, California 95630 916-***-****

*********@*****.***

Position

Transactional Secretary

Skills

Microsoft Word 2010; Excel; PowerPoint; Visio; Digital File; Various Document Management Systems; Time Entry (DTE); Citrix;

Outlook; Internet Explorer; Multi-line Phone Skills; Nuance PDF Converter; Adobe Acrobat PDF Reader Writer Professional;

Familiarity With Legal Terminology; Legal Research; and Typing Speed - 65 wpm

Experience

7/2010 – present, Locke Lord Bissell & Liddell LLP

San Francisco, California

Transactional, Intellectual Property Secretary and Office Manager

Primary support staff member, responsible for providing transactional, intellectual property litigation and patent prosecution secretarial

assistance for two partners and one (scientific advisor) patent agent. Prepared, managed, and stored legal documents electronically using

the firm’s document management system. Created a detailed electronic filing system for individual attorneys for easy access. Assisted in

preparing and filing documents with the U.S. Patent and Trademark Office. Familiar with using PACER. Prepared reporting letters,

status updates, charts, spreadsheet reports, PowerPoint presentations and Visio drawings. Performed internet research on potential

clients, businesses and potential lateral candidates. Answered, monitored and directed phone calls, taking thorough messages and using

common sense skills. Heavy client communication, taking the initiative to know clients by first and last name, title, and company of

association. General administrative tasks including time entry, expense reports, processing invoices, calendaring; preparing/opening and

assorting U.S. Postal, FedEx and UPS deliveries. Making travel arrangements, lunch or dinner reservations. Constantly looking for ways

to make the office look and run smoothly.

8/2005 – 7/2010, Reed Smith, LLP

San Francisco, California

Transactional/Intellectual Property Secretary

Secretarial support for two corporate partners, one patent partner and one patent associate performing legal transactional and patent

prosecution secretarial support.

7/2004 – 8/2005, E & J Gallo Winery

Modesto, California

Executive Administrative Assistant

Provided administrative support to the Vice President of Winegrowing.

3/2003 – 7/2004, Rigel Pharmaceuticals, Inc.

South San Francisco, California

Executive Administrative Assistant/Patent Specialist

Provided administrative support to Vice President of Intellectual Property, General Counsel and Director of Intellectual Property. In

addition to general administrative duties, assisted in due diligence, assisted outside counsel in obtaining necessary documents and

adherence to due dates.

4/2000 – 3/2003, Flehr Hohbach Test Albritton & Herbert LLP/Dorsey & Whitney LLP

San Francisco, California

Junior Legal Secretary/Legal Secretary

Start of career after attending Skyline College for Legal Secretary Certificate. Trained by seasoned legal secretaries in legal office

procedures. In less than one year was promoted to Legal Secretary, performing all the duties of the secretaries that trained me.

Notary Public since 2001; Active Duty Navy and National Guard Reservist Veteran; Recipient of Jefferson Award for

Community Services.

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