Administrative Assistant Manager

I have more than ** years of Office Manager, Executive Assistant experience

and 5 years as a Facility Security Officer and I possess a current Top

Secret Clearance with E-Verify, SharePoint and extensive FSO experience on

JPAS. I have excellent MS Word, Excel, and PowerPoint test scores which

demonstrates my ability to achieve excellent results as an FSO/Office

Manager or Executive Assistant. My attention to detail coupled with my

organizational skills allow me to achieve near flawless results within the

world of Executive Administrative duties. I work very well within a team

environment and require very little supervision while working as an

individual contributor.

Employment

MYMIC, LLC - Portsmouth, VA

February 2010- Present

Program Administrator/Assistant FSO

Functions as Corporate Facility Security Officer (FSO). Holds a current

Top Secret Clearance. Responsible for all security matters. Supervises one

part-time security clerk.

Provides direct support to various PMs/PIs in support of major

projects/programs (e.g. FCB) as required.

Provides administrative support, as required, to senior management

personnel, at the vice-president level and above, with focused attention on

the President and Executive Vice-President.

Works closely with assigned PMs/PIs to develop sound fiscal, scheduling and

resourcing plans for the execution of their projects.

Assists the Director of Operations with the development and implementation

effective business processes and practices.

Coordinates project/program fiscal, scheduling and resourcing support

PMs/PIs including development and maintenance of program files, financial

tracking spreadsheets, monthly program reports, briefings/presentations,

and contract databases.

Conducts initial (first level) financial analysis of Project/Program

tracking spreadsheets. Provides recommendations to resolve problems and

anomalies. Executes resolution actions.

Assists in the preparation of technical and cost proposals. Assists with

the development and maintenance of capabilities matrices, and Request for

Proposal "boilerplate" material.

Keville Enterprises, Inc. March 2009-

February 2010

Hill International, Inc. - NASA Langley Research Center, Langley, VA

Office Manager/Executive Assistant

This position supports Project Manager for Hill International, Inc.

Involves coordinating the daily flow of technical and non technical

information for the Department and for the Project Management/Construction

Management organization

Answer all incoming phone calls.

Support Contract Administrator with office management support.

Assists with preparation of presentation material and other project

information.

Interface with management, project director, construction manager, multiple

residents.

Interface with engineers and office engineers and other construction

inspection staff as necessary, as well as Program Managers scheduling

conferences for proposal meetings

Work with project computer software applications, including database

management, and spreadsheets

Maintain and distribute project office calendar, order supplies, and set-up

project filing system

Virginia Tech University - Blacksburg, VA March 2007- May 2008

Senior Executive Assistant

Provide confidential and administrative assistance to the Associate Vice

President for University Relations

Assists in maintaining a highly professional office setting and performs

extensive communication with senior university administrators, local and

national media representatives, business and community leaders and

government officials

Considerable experience providing executive support to senior management

demonstrating the ability to effectively work with a variety of

constituents such as major donors, members of the press, government

officials, senior university staff, and academic leaders

Excellent interpersonal, communication and organizational skills, with

solid working knowledge of office practices and procedures; ability to work

independently and under pressure while exhibiting good judgment

Ability to interact with the highest degree of professionalism and

confidentiality, displaying a solid understanding of protocol in handling

complex and sensitive issues

Strong computer experience with excellent word processing, spreadsheet, and

database skills

Knowledge of university structure, Banner, FRS and PowerPoint software;

background in public relations.

Cubic Applications, Inc. - Hampton, VA May 2005- March 2007

Office Manager, Facility Security Officer (FSO) and Executive Assistant

Assistant to the Vice President and General Manager for the Operations

Support Division (OSD) of Cubic.

Provide general administrative support for the Contracts and Business

Development Management departments

Oversee office functions, travel arrangements, processing expense reports

and reimbursement requests, and key liaison between all of the Cubic OSD

departments and Cubic's corporate office as well as all OSD's travel,

bonuses, personnel timekeeping and payroll distribution

Using working knowledge of the Electronic Questionnaires for Investigations

Processing (eQIP) and Joint Personnel Adjudication System (JPAS)

Maintain and upgrade personnel clearances, follow procedures for facility

security management, assign visit request and authorizations, enter all

clearances, and schedule individual security screenings for new hires

Update security files between Cubic's main security system and the

government's system

Supply staff training as well as human resources screening and interviewing

Provide administrative support to the Vice President of Operations Support

Division, including overseeing calendars for both VP and Program Managers

on staff, arranging and scheduling conferences for contract bid and

proposal meetings, setting meeting agendas, coordinate meetings via

Outlook, and administer OSD's travel arrangements within the OSD division

nationwide

Hampton Roads Economic Development - Hampton, VA May 2002 - May 2005

Administrative Assistant

Executive Assistant, for Peninsula Alliance for Economic Development, Inc

Provide administrative support for the Peninsula Industrial Finance

Corporation, a revolving loan fund program, as well as the bond issuing

Peninsula Ports Authority of Virginia.

Arranged the meetings for Workforce Development, set agendas, coordinated

meetings and took/transcribed minutes of the meetings.

Coordinated special events such as annual golf outings and receptions for

the Peninsula Alliance members

Prepared the PowerPoint presentations.

Administered travel arrangements for the marketing department, and assisted

with research and analysis as needed.

Riverside Regional Medical Hospital - Newport News, VA

April 2000 - May 2002

Executive Secretary/Insurance Coordinator

Servicing New Foundations, Drug and Alcohol Rehabilitation Facility

Handled a busy office while preparing insurance claims for patients using

medical office software

Performed general administrative responsibilities, greeted, and/scheduled

incoming patients.

Flight International Inc. - Newport News, VA

January 1997 - October 1999

Administrative Assistant/Travel Coordinator

Flight Operations/Maintenance Department of Flight International, Inc. an

authorized FAA Repair Station

The Station specializes in service and modification of Learjet aircraft,

and a full-service fixed-base operation located at Newport

News/Williamsburg International Airport

Coordinated travel for the flight operations and maintenance departments

Typed and edited the local FAA Flight Standards manual, in an effort to

ensure that standards were recorded correctly in regards to the

requirements of the local FAA Flight Standards District Office regulations

and procedures

Served as an Administrative Assistant to the Chief Pilot and Director of

Operations

Jefferson Laboratories - Newport News, VA

December 1992 - May 1996

Administrative Assistant/Travel Coordinator

Prepared travel expense reports for the scientist and other office staff.

Arranged for housing and travel accommodations for foreign scientist

visiting Jefferson Laboratories, and arranged for Immigration Visa's to be

updated for all approved Foreigner National visitors

Conducted and coordinated collaborations for physic departmental meeting;

to include general office duties

Education

New River Community College- Dublin VA 2006-Present

Marketing/Communications and Graphics Design Major

Department of Defense Certified Facility Security Officer 2005

Thomas Nelson Community College - Hampton, VA 2000 - 2002

Microsoft Office 2003 -Word, Excel, PowerPoint, Access

Professional Experience

Computer Skills: Proficient in Microsoft Business Applications: Microsoft

office, PowerPoint, Outlook, and Excel;

Top Secret Security clearance with the Department of Defense (DoD) Defense

Security Service Academy Certificate of Training - Facility Security

Officer (FSO) Program Management Course July 2006

Proficient in working in JPAS/eQip

Goldmine, Logician Medical Software Riverside Medical Database Program and

FAA Maintenance Program

Excellent interpersonal and organizational communication skills written,

verbal and nonverbal; experience in dealing with boards and/or directors,

members and city officials

Proficient in processing loan applications, and making necessary

arrangements of execution for approval by Boards and/of Directors

Contact this candidate