Executive Assistant Manager

Gwen R. Perry

415-***-**** *******@*****.***

Skills

Programs

Microsoft Office 2003, 2007, 2010 Word, Excel, PowerPoint, Outlook

Macintosh, PC

Quickbooks . Online & Standard Font

Management

Adobe CS3, CS4 . InDesign, Photoshop, Illustrator, Fireworks

WordPress

Quark Xpress Salesforce

Corel Draw, Corel Paint

Executive & Administrative Support

Over five years of executive support experience to C level executives,

assisting up to six people regularly. Domestic and foreign travel

arrangements. Expense reports and day to day accounting support. Gate

management, correspondence, heavy calendar management and project support.

Graphics & Marketing

Created and edited extensive marketing projects in print materials, on the

web and via mail. Presentation graphics, mailers, brochures, trade show

material, social media support and general collateral.

Sales & Customer Service

Several years of clientele relationship management. Diplomatic,

professional front face that is flexible and works well alone and as part

of a team.

Relevant Experience

Wells Fargo, San Francisco

Executive Assistant, Contract

October 2010 to June 2011

Executive Assistant

. Executive Assistant providing support to the department manager and to

two senior department employees

. Provided administrative support to other departments as necessary and

assisted with special projects

. Assisted with front office coverage, shipping and receiving, vendor

coordination and assisted reception desk when necessary

. Provided meeting support for two separate departments: coordinated

meetings through multiple time zones through Outlook, managed

reminders, contact lists and distribution throughout the year,

coordinated and monitored security clearance, recorded meeting

minutes, coordinated speakers, managed and facilitated conference

calls

. Managed and coordinated mass mailing of all holiday gifts to vendors,

associates and partners

. Scheduled weekly department meetings through multiple time zones

utilizing Outlook

Accounting Support

. Responsible for managing three conference rooms: audio visual

equipment support, conference call and video conference call

coordination, facilities support, catering assistance and gave tours

of the facilities

. Heavy calendaring for department meetings utilizing Outlook

Facilities Support

. Responsible for making, keeping track of and deleting employee access

badges, coordination of office relocations, repairs, signage and

identification Wells Fargo corporate offices

. Organized storage room

. Managed and ordered departmental supplies and supplies for special

projects

Sommers Law Group, San Francisco

Executive Assistant Marketing Assistant Office Manager

July 2006 to February 2008

Executive Assistant

. Executive Assistant providing support to the Principal and assisting

in projects with partners as necessary

. Worked independently to provide administrative support on special and

ongoing projects

. Handled confidential matters while resolving time-sensitive issues

with a high degree of precision and attention to detail

. Drafted written responses and handled correspondence involving

privileged client information

. Prioritized large volumes of information and communication and

performed research for cases, when applicable

. Used considerable judgment and discretion in scheduling appointments

and telephone calls to opposing counsel

. Reconciled expense reports through Excel

. Kept track of all receipts, credit cards, accounts and monitored to

provide support to the accounting department

. Trusted to handle confidential matters in important cases and

involving supporting information to clients

. Maintained and managed executive appointments, meetings and corporate

calendar

. Coordinated domestic and international travel arrangements including

flights, car rental, hotels, meetings, recreation and trade shows,

often with multiple parties

. Planned and coordinated complex on-site and off-site meetings and

events

Office Manager

. Responsible for ordering and maintaining consistent supply of office

materials

. Scheduled routine maintenance for all office equipment

. Created and maintained office wide filing system

Marketing Assistant

. Created new marketing materials; brochures, project spec sheets,

proposals, print and web advertisements, publications, convention

materials and graphics

. Created and edited PowerPoint presentations, PowerPoint and KeyNote

templates and researched content

. Placed advertisements on the internet

Steinberg Architects, San Francisco

Executive Assistant Office Manager

April 2005 to July 2006

Executive Assistant

. Executive Assistant providing support to the Principal and team

. Provided administrative and research support to office members

. Drafted written responses and handled correspondence not requiring

personal attention of the Principal

. Updated office-wide contact database, researched and verified contact

information

. Responsible for maintaining Principal's appointments, meetings,

conference calls and tradeshows using Outlook

. Maintained and developed several office-wide calendars

. Coordinated domestic and international travel arrangements for

Principal and senior staff members

. Edited client presentations, RFIs and RFPs and performed proofreading

. Created budget reports and supported the accounting department with

project expense categorization

. Coordinated communication with the other two branches of the company

. Planned and orchestrated on-site events

. Main point of phone contact, reception and executive gatekeeper

. Provided administrative support to six staff members and two other

company offices, when necessary

Office Manager

. Updated and organized design publication library

. Arranged routine equipment maintenance for office machines

. Responsible for all mailers, shipping and receiving and vendor

management

. Responsible for ordering and maintaining consistent supplies for

office

Hotel Metropolis, San Francisco

Front Office Assistant Customer Relations Associate

April 2003 to July 2006

Front Office Assistant

. Provided front office and administrative support to management team

. Operated 22 line PBX phone system

. Maintained customer relations

. Procured reservations to events, restaurants and tourist activities

for clientele

. Coordinated and assisted group check in check out

. End of shift accounting and sales percentages calculated

. Maintained up-to-date expense reporting

. Responsible for training other employees

Customer Relations Associate

. Primary interface with all clientele

. Clientele development and sales incentives management

Other Experience

gwencreative, San Francisco

www.gwencreative.com

Marketing Consultant Graphic Designer

February 2008 to Present

. Pro-active, energetic and solution oriented creative designer and

marketing consultant using sustainable design principles

. Regularly creates promotion packages, proposals, presentations,

publication and web layouts, marketing collateral, brand identity

packages, storyboards, product photography, photo correction,

wireframes and illustration

. Provides Social Media support and direction

Education

Massachusetts College of Art, Boston

Fine Arts & Illustration Design

BAVC, San Francisco

Motion Graphics Certificate

References

Will be furnished upon request

Contact this candidate