Executive Assistant Manager
Resume:
Helen Whitman Waltz
San Antonio, TX 78259
*****.*****@*****.***
SUMMARY:
• Self-starter, experienced in support of C level/high level executives such as CEO, CTO, General Counsel,
EVP and SVP. Worked in IT, HR, Legal, Finance and Marketing Departments.
• Comfortable interfacing with senior and executive leaders inside and outside the organization
• HR experience
• Excellent problem solving and organizational skills with the ability to manage small details and understand
the big picture. Strong interpersonal, communication and time management skills, Project tracking skills.
• Strong supervisory skills, highly adaptable to multiple demands, shifting priorities and rapid changes with a
sense of urgency in completing projects and tasks. Can do attitude
• Able to perform in a calm, efficient manner under pressure and in a high interrupt environment. Heavy
experience in meeting/event planning skills both nationally and internationally.
• Detail oriented with the ability to work in a team environment as well as independently or in a smaller
group, with little or no supervision
• Entrusted with handling personal and business oriented confidential data as well as proprietary
information. Proven record of dependability and ability to recognize discretion,
• Intuitive judgment, able to relieve the Executive of administrative details. Worked with the press and
handled press releases
Education: BS Degree, Syracuse University
Technical Skills: Microsoft Office: Word, Excel, PowerPoint, Outlook, Oracle, Peoplesoft, Visio, Quickbooks
PROFESSIONAL SUMMARY:
Four Seasons Salon and Spa 8/06- 11/09
Office Manager/HR Manager
• A/R, A/P, HR Manager, payroll, supervise staff, customer service, cashier
Sprint Nextel Inc. 10/02-08/06
Senior Executive Assistant to the Chief Technology Officer
Executive Assistant to the General Counsel
• Performed executive administrative and support functions for the CTO, a member of Sprint Nextel's
Senior Executive Team reporting directly to the CEO
• The CTO was responsible for a staff of approximately 800 in the Technology Development Department
• Interfaced with top management on a daily basis. Interact with Chairman of the Board and with various
Board members. Provide backup support to the CFO when necessary
• Prepared PowerPoint slides and presentations which included master slides, animation and the ability to
import graphs and pictures from other MS programs.
• Set up a PowerPoint library within the Technology Development team.
• Assisted with International and domestic travel arrangements. Process expense reports
• Accessed and approve appropriate reports and functions within the PeopleSoft system in order to closely
analyze the departmental budget on behalf of the CTO
• Hired all administrative staff
• Made an administrative decisions and take actions on behalf of the CTO based upon knowledge of the
company, departmental policies and procedures
• Ability to appropriately handle sensitive and confidential information, exercise good judgment,
initiative and tact
Helen Waltz- continued
• Answered Exec’s e-mail; responded to customer correspondence and inquiries. Facilitate close
relationships with high-level executives from other well-known companies, that deal with Sprint Nextel
or hope to broker deals with Sprint Nextel on important business matters
• Organized large off site meetings as well as numerous on site functions
• Talked to the press to set up in person meetings or phone interviews
• Served as mentor for other administrative staff within the Technology Development Department
• Participated in the complicated integration process between Sprint and Nextel making sure that all Legal
aspects were followed properly
• Promoted from Executive Assistant supporting the General Counsel/SVP
Fannie Mae, Capital One 3/02-10/02
Executive Assistant (Temporary Positions)
NeuLevel Inc. 8/01-3/02
Executive Assistant to the CEO
• Handled confidential and sensitive information. Had complete access to the CEOs business email and
voice mail.
• Projected a positive, professional image with good business sense.
• Demonstrated high degree of confidence and poise in handling administrative matters.
• Supervised support staff.
• Worked on press releases
• Provided seamless coordination of the CEO's meetings, appointments, and conferences.
• Ability to make complicated national and international travel arrangements.
• Processed expense reports with complex currency conversion.
• Interacted with Board members, bankers and analysts; monthly Board meeting preparations
America Online 10/98-6/01
Executive Assistant
• Promoted from Administrative Assistant within seven months
• Performed advanced, diversified and confidential duties in support of the SVP/VP of New Products and
three departmental directors
• Provided project tracking for the new feature “You’ve got Pictures” using MS Project
• Ability to anticipate the needs of the executives, adaptable to multiple demands, shifting priorities and
rapid changes with a sense of urgency in completing projects and tasks.
• Coordinated high level meetings and maintained complex schedules, in a constantly changing, fast
paced environment using a variety of scheduling software.
• Managed all aspects of the group infrastructure, submitted/tracked expense reports and purchase
requisitions.
• Prepared presentations and organizational charts for executive level meetings/conferences using
advanced MS Word, PowerPoint, Org Plus and Visio software.
NAIOP 4/97-3/98
Business Development Assistant/Executive Assistant
• Provided support to the VP of Business Development- worked on marketing and database.
Consumer Credit Counseling Service 10/82-1/87
Counselor
Dr Jules Harran Summers and holidays
Insurance billing, A/R, A/P, Reception
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