Administrative Assistant Executive

**** *. ********* ****., #****

Houston, TX *****

713-***-****

*******************@*****.***

Michelle Davila

Highlights of Qualifications

. Corporate event planning with a focus on designing strategies to

support corporate objectives, incorporating key messaging, designing a

creative approach to the event that is consistent with branding and

corporate culture, developing and executing a logistics plan so that

the event is executed flawlessly.

. Self-starter with eye for detail when writing reports, presentations,

company-wide communications and proposals

. Exceptional office management skills with the ability to manage

multiple assignments and budgets with minimal supervision and quick

turnaround

. Professional demeanor with strong work ethic and respect for

confidentially

. Extensive experience in working with board members and executive teams

of publicly traded companies

Employment History

9/2009 - Present Direct Energy Houston, TX

Executive Assistant to VP, Finance & to CRO (Chief Risk Officer)

. Employee Engagement Leader

. Chair of DE Houston Social Committee

. Member of the DE Houston Diversity Council

. Creatively plans events for both department and companywide

initiatives with a focus on company culture and branding

. Successfully supports the VP of Finance and CRO and department of over

80

. Professionally creates and sends out communications on behalf of the

VP and Company Councils

. Maintains regular department and manager meetings as well as help to

develop agenda and speakers in a timely manner

. Develops and organizes training for other administrative staff

. Manages executive's calendar and inbox

. Prepares extensive travel arrangements and international meetings

. Presents in management meetings

. Maintains company-wide subscriptions

. Coordinated and managed multiple office moves and renovations

7/2007 - 3/2009 Synthesis Energy Systems Houston, TX

Executive Assistant to President & CEO

. Organized and attended trade shows and represented the company on the

President's behalf

. Compiled/distributed board and audit committee reports and meeting

materials

. Arranged and maintained complex schedule/calendar for the President &

CEO and other executives

. Prepared presentations utilizing, PowerPoint, MS Word and MS Excel

. Planned and coordinated special events, including board meetings and

industry conferences internationally

. Prioritized multiple projects as needed and exercised judgment and

discretion in completing assignments

. Coordinated and managed office moves and renovations

. Met with and managed vendors in an effort to ensure services were cost

competitive

. Managed office expenses, supply orders and coordinated technology

needs

. Supervised and trained one direct report and served as liaison for

other departments and between CEO and CEO's direct reports

. Coordinated executive on boarding processes

. Facilitated logistics for executive meetings

. Typed proposals and letters with strict attention to detail and

precision

. Printed and assembled materials for client and prospective client

meetings

. Prepared complex expense reports and reconciled credit card and vendor

bills

. Processed and obtained travel visas and passports for senior staff and

partners

. Answered and screened calls for CEO and other executives

. Reviewed all incoming correspondence and maintained a high degree of

confidentiality on all matters

. Ran professional and personal errands as needed for CEO

. Served in an on-call role by remaining available for special projects

after hours

10/2002-7/2007 Amegy Bank Houston, TX

2005 - 2007

Executive Division / Strategic Planning

Executive Assistant

. Provided administrative support to the CFO by developing financial

presentations, committee reports and scheduling multiple meetings

. Assisted the President of the San Antonio region by helping to open a

new office and branch

. Trained the executive assistant team for the San Antonio region

. Coordinate travel arrangements for large group of executives

. Served on the New Product Committee to initiate new products for the

bank

. Exhibited strong writing skills with specific experience in writing

marketing plans and summaries by providing communication support to

management by creating employee communications for the corporate

newsletter

. Exhibited initiative by facilitating and organizing departmental

meetings by creating meeting agendas, activities and recording minutes

. Contributed to a new company campaign targeted to employees by

presenting new ideas and suggestions to executives at the annual

offsite retreat

. Coordinated and provided support for the yearly executive offsite

retreat by booking the site and developing presentations and materials

. Reduced departmental costs by developing a quarterly budget

spreadsheet and database by possessing a financial/mathematical

background with the ability to adhere to budgetary guidelines

. Improved filing system by creating a departmental library and made

documents easily accessible resulting less search time for employees

. Used demographics to interpret the importance and development of a

plan of action by analyzing post conversion issues after a bank wide

merger by gathering data and creating a conversion issues list for the

President and CEO

. Collected employee feedback post conversion by administering branch

surveys in both Houston and Dallas

. Earned a high level of trust and confidence of staff and management by

securing confidential information due to strong interpersonal skills

. Maintained a high level of communication with supervisor by initiating

weekly meetings and maintaining a weekly status report of

accomplishments and goals which contributed to our department's

compliance goals

2003 - 2005

Office of Project Management (OPM)

Senior Administrative Assistant

. Supported the Senior Vice President and a staff of 25 project managers

and business analysts by providing high level administrative support

. Maintained a high level of compliance for OPM by monitoring project

applications for Sarbanes Oxley audit (SOX) issues and submitted to

SOX officer accordingly

. Earned the trust and confidence of senior executives due to strong

people skills by providing accurate documentation and maintaining a

high degree of confidentiality

. Reduced errors by producing reports for management which streamlined

the employee time records by initiating and creating the OPM Sick Time

and Vacation Tracking Database in MS Access

. Managed the project management database and produced monthly project

and resource capacity reports for management

2002 - 2003

Credit MIS/Enterprise Reporting (CMIS)

Administrative Assistant

. Provided loan information to management by creating and distributing

quarterly reports in MS Access

. Increased bank wide employee knowledge base by scheduling and

facilitating CMIS training

. Organized departmental billing and invoicing by documenting and

processing vendor contracts and invoices

. Implemented an operational procedures manual by creating and

maintaining departmental policy and procedures

2000 - 2002 Verret Architects Houston, TX

Marketing Assistant

. Increased customer base by searching for internet leads

. Increased advertising by creating and packaging proposals

. Developed a marketing strategy by gathering marketing leads from

staff, and refining marketing list

. Contributed to employee morale by planning office and employee events

including marketing events

. Coordinated travel arrangements

Education

Communication Studies

University of Houston Downtown, Houston, TX

Computer Proficiency

MS Office Suite, MS Access, MS Visio, MS Project, MAC, Adobe Page Maker,

File Maker Pro, and QuickBooks

Memberships

YPE (Young Professionals in Energy), Certified TX Notary

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