Executive Assistant

Holly Hollingsworth

**** ********* ****

Frisco, TX 75034

214-***-**** - cellular

Email: *****.***************@*****.***

SUMMARY

Mission-driven and results oriented individual with more than twenty-six

years of experience in project management, administrative coordination,

team leadership, and customer service. Possess excellent skills in

workflow organization, planning and follow-up activities, financial and

legal reporting, as well as preparation of executive level communications.

Demonstrate effective negotiation, interpersonal and written communication

skills. Excellent analytical and problem solving skills. Maintains

advanced computer skills.

Professional History as Chief of Staff / Executive Assistant

Dec. 2010 - Present Consultant

Dallas, TX

Organizational Development and Coaching / Corporate

Marketing / Corporate Event Planning

Apr. 2010 - Nov.2010 Taylor Winfield, Executive Search Firm

Dallas, TX

Executive Offices - Operations / Corporate Marketing /

Corporate Event Planning

. Manage multiple executive/managing director calendars

including scheduling meetings, appointments and

conference calls for retained executive searches.

. Development and implementation of policies and

procedures for marketing of boutique search firm in

domestic and international markets.

. Preparation of PowerPoint Presentations for client

meetings, marketing proposals and internal education and

training.

. Corporate event planning for domestic and international

meetings for organization to include not only Taylor

Winfield, but Penrhyn International, a consortium of

executive search consulting firms.

. Prioritize bookings for international and domestic

travel itineraries including arranging flights, securing

hotel and ground accommodations.

Sept. 2009 - Dec 2009 Medicines360

San Francisco, CA

Chief of Staff to Founder/CEO and COO

Medicines360 is a non-profit pharmaceutical company that

addresses unmet needs of

women and children by developing innovative, affordable and

sustainable medical solutions.

. Manage external contacts for CEO, proactively

understanding who they are, which ones are priority

contacts and keeping track of periodic communication

needed for priority contacts.

. Ability to anticipate the CEO's needs and proactively

bring together appropriate people and resources to

support the executive in addressing issues.

. When the CEO chairs meetings: Prepare agenda in advance;

assist with and provide research/background information,

content development, and creation of presentations and

coordinate meetings.

. Manage the daily schedule of CEO, ensuring that she

knows her schedule 24 hours in advance and keeping

appointments and meetings on time or changing schedules

when necessary

. Develop and maintain a system that alerts to upcoming

deadlines on incoming requests or events.

. Initiates process/compose correspondence/reports for

CEO's and/or executive teams replies.

. Manage CEO travel arrangements and proactively

coordinate the pre-planning of trips with various

internal functions, including arranging appropriate

travel, visas, agendas and necessary contacts, country

information, Medicines360 marketing materials, and other

necessary preparations.

. Act as the lead in preparation for quarterly Board

Meetings, including tracking, monitoring and following

the progress of open action items, drafting the agenda,

setting the timetable and owners for board material

preparation, producing a final draft of the Board Book,

and producing accurate Board minutes at each meeting.

. Manage effective contacts and relationships with Board

Members, including arranging board member travel

arrangements, expense reimbursements, and board meeting

logistics, and acting as a first point of contact for

Board Member queries.

. Understand organizational policies and procedures

necessary to ensure appropriate decision-making

protocols are followed.

. Handle confidential information in a professional and

discreet manner.

. Ensure that various administrative tasks are done in an

effective and efficient manner, including copying,

reviewing outside mail, drafting correspondence,

screening phone calls when requested, and maintaining

executive files as needed.

. Anticipate the needs of the CEO and act accordingly.

. Act as the CEO's representative and ambassador to

external constituents as directed.

. Process and maintain expenses for CEO.

2005 - 2009 Sanctuary Massage and Wellness Center Bozeman

/ Whitefish, MT

Owner / Operator / Licensed Massage Therapist and Health

Educator

Owner / operator of massage and wellness centers with a

full-time staff of 10 full-time employees and 12 part-time

employees.

. Designed and supervised build-out of two 2,400 sq. ft.

facilities located in Bozeman, MT and Whitefish, MT.

. Trained all therapists in a variety of advanced

modalities and treatments designed to promote health and

wellness.

. Trained and supervised non-clinical staff for operations

of wellness centers.

. Prepared payroll, accounts receivables/payables for

business.

. Ordered and managed all inventory of product, both

wholesale and retail.

. Conducted continuing education classes for employees and

therapists throughout the community.

. Developed philanthropic relationships with the medical

community, providing complimentary services to cancer

patients and survivors.

2001 - 2005 California Medical Association

Sacramento, CA

Chief of Staff to CEO

. Managed detailed executive calendar including scheduling

meetings, appointments and conference calls of the

35,000 physician member non-profit organization.

. Prioritize bookings for international and domestic

travel itineraries including arranging flights, securing

hotel and ground accommodations.

. Preparation of PowerPoint presentations for board of

director, executive committee and internal meetings.

. Compose correspondence and process expense reports.

. Prepare agendas and make arrangements for committee,

board of directors and other meetings.

. Responsible for the taking of, editing and dissemination

of minutes for all board of directors and executive

committee meetings.

. Managed two administrative support staff, to include

daily tasks, projects and semi-annual evaluations of

said staff.

. Established and maintained an excellent working

relationship with all Administrative staff, board

members, volunteers and philanthropists associated with

the association.

1997 - 2001 Quokka Sports / NBCOlympics.com

San Francisco, CA

Chief of Staff to Founder/Chairman and CEO, COO, CFO and

CMO

. Managed detailed executive calendar including scheduling

meetings, appointments and conference calls of Chairman,

CEO, COO, CFO and CMO of this innovative internet

startup.

. Prioritize bookings for international and domestic

travel itineraries including arranging flights, securing

hotel and ground accommodations.

. Developed administrative tools and systems in the early

stages of this internet start-up company, which after

four rounds of private financing, was traded on NASDAQ

after going public July, 1999.

. Served as resident liaison between executive staff,

Sydney Organizing Committee and onsite executives from

NBC Sports in preparation and during the 2000 Summer

Olympic Games in Sydney, Australia. Resided in Sydney,

Australia from 03/00 - 03/01.

. Developed and managed VIP program for 42 hosted guests

in Sydney, to include the arrangement, implementation of

programs while in Sydney, international travel, hotel

and ground transportation. Acted in the capacity of on-

site host for these guests while in Sydney.

1995 - 1997 Braddock & Logan Group

Danville, CA

Executive Assistant to Managing Partner and CFO

1990 - 1995 B.U.M. Equipment Apparel Company

Dallas, TX/NYC, NY

Executive Assistant to President/CEO and Showroom Manager

1988 - 1990 Hall Financial Group / HFG Advisors

Dallas, TX

Executive Assistant to Executive Vice President

1983 - 1988 Various roles in Sales and Catering in the Hospitality

Industry Dallas, TX

Director of Catering - The Omni Melrose Hotel

Catering Sales Manager - The Omni Melrose Hotel

Executive Assistant to VP of International Sales - The

Fairmont Hotel

Catering Assistant - The Arlington Hilton Hotel

Professional Administrative Skills

. Expert proficiency with all Microsoft Office applications

o Instructor in Excel and Outlook

. Windows XP

. Adobe suite of products

. The Raiser's Edge, fundraising management software

. Typing: 120 wpm

Education

Oklahoma Christian College Edmond, OK

. Mass Communications / TV Journalism

Active member of Prestonwood Baptist Church - Plano Campus

Active member of Prestonwood Baptist Church Choir - Plano Campus

Contact this candidate