Administrative Assistant Executive

Eleonor Manuel

**** ****** ******, ***.*, Concord, CA 94520

home: 925-***-****

cell: 510-***-****

Email: *******.******@*****.***

OBJECTIVE

To contribute developed skills to a challenging Management or

Administrative position with a progressive Organization offering

opportunities for growth and advancement.

SKILLS

Type 60 wpm

HTML Editing

Website Design

Superior MAC and Windows skills.

Excellent page layout and design.

Proven communication skill, both oral and written.

Stellar interpersonal skills, having dealt with a variety of professionals

and clients.

EXPERIENCE

Senior Administrative Assistant

Onyx Pharmaceuticals, Inc., South San Francisco, CA. September 2008 to July

2011

. Direct support to the Vice President of Public Affairs.

. Routinely managed confidential and sensitive information and

materials, including sensitive employee information, business deals,

insider information, and stock information.

. Heavy calendaring in Outlook, including the ability to determine

priorities and resolve scheduling conflicts.

. Organized meetings and coordinated all details - i.e. scheduling, site

preparation, providing refreshments. Generated and prepared documents

for professional presentations, external and internal meetings.

. Arranged complex domestic and international travel, which included

managing multiple time zones, airlines and customs issues.

. Prepared detailed itineraries reflecting Onyx business, outside

professional associations, and personal commitments.

. Completed and submitted expense reports using Concur for Vice

President of Public Affairs, Senior Director of Investor Relations and

Director of Corporate Communications.

. Tracked departmental invoices.

. Drafted Press Releases, uploaded current distribution lists, and

distributed press releases.

. Organized and retained up-to-date files and investor relations

database for department using Thomson One. Updated sell side call

lists, Thomson monthly ownership reports, Q&As and financials.

. Handled logistics for employee meetings, including quarterly financial

results teleconferences, all-employee town hall meetings, patient

visits, internal lunch & learn sessions, and company-wide events.

. Managed logistics for one-on-ones, financial visits with top investors

and analysts, 15+ financial conferences, non-deal roadshows, medical

meetings, bus tours and yearly Analyst Day. Ensured timely

registration for attendance at meetings and seminars. Prepared and

distributed targeting, investor profiles, pre-read materials and

reference binders.

. Monitored and updated external corporate website and OPUS intranet

Public Affairs homepage.

. Maintained IR kits, including assembly and distribution.

. Provided general hospitality and assistance to visitors, including

arranging for lunch and/or transportation.

. Reinforced image and professionalism of the Executive and organization

through polished and professional communications and interactions.

Executive Assistant

Adecco @ Bayer HealthCare, Berkeley, CA. July 2006 to September 2008

. Organized and coordinated schedules for the Director of Manufacturing

Sciences and 5 managers, including entire staff department meetings,

special events, off-site retreats, team building exercises and site

wide celebration events for 1,500 Bayer employees.

. Supported multiple superiors plus the department with special projects

and all administrative duties that include use of Microsoft Word,

Excel, PowerPoint, and Lotus Notes.

. In charge of ordering equipment and supplies, entering site facilities

requests and IT trouble tickets for 30 employees and implement

inventory tracking system using SAP Accounting Software.

. Created, coordinated, and executed team building programs for newly

created Manufacturing Sciences department which includes participation

from outside vendors (human resources, culinary institutes, government

facilities, and hotels) to ensure deliverables are met and successful

completion.

. Maintained and updated training, personnel, and confidential records

for Manufacturing Sciences department via FDA protocol (including

updates, verification, and signature sign-off of authenticity).

. Secured conference and training facilities (both on-site and off-site)

including reservations, set-up, catering, equipment, supplies and

coordination of transportation.

. Created, formatted, updated, and distributed Power Point presentations

and financial data for the Product Supply Biotech Division and the

Director of Manufacturing Sciences. Reports include Site-Wide Safety,

travel expense, telephone records, and office supply inventory.

. Extensive travel (domestic and international) and entertainment

arrangements for 2 Directors and senior executives of the department.

. Used several computer software applications (Vin.net, SAP, Microsoft

Excel) for monetary tracking and processing of expense accounts,

travel, mileage, reimbursements and business transactions for 5

managers and 2 directors.

Administrative Assistant

N.B. Drywall Company, San Francisco, CA. May 2005 to April 2006

. Provided payroll, bookkeeping, personnel, inventory, and job

scheduling management for this small-size construction company.

. Organized bid sheets and assisted in the estimating process.

. Prepared and entered accounts receivable and payable using QuickBooks.

. Maintained good customer and vendor relations.

Executive Assistant / Associate Producer

Rough House Editorial, Inc., San Francisco, CA. November 2000 to March

2005

. Functioned as the principal staff support to the Executive Producer

and Owners providing comprehensive administrative and clerical support

services.

. Maintained facility calendar and coordinated work schedules between

clients, artists and staff.

. Routinely developed complex pricing bids and estimated production

costs for individual client needs.

. Created production budgets and administered billing of projects.

. Booked freelance editors, outside audio mix sessions and film

transfers.

. Assist editors, directors, and producers on all aspects of post

production from start to finish.

. Purchase necessary equipment and supplies.

EDUCATION

Academy of Art University, San Francisco, CA

Bachelor of Fine Arts in Motion Picture and Video

HONORS / INTERESTS

Student Representative, Film Department, Academy of Art University 1993-

1996.

Academic Dean's List, 1993-1996.

REFERENCES

Available upon request.

Contact this candidate