Administrative Assistant Accounts Payable

BECKY WANSLEY

***** ****** *****

Arlington, Tennessee 38002

Education

Southwest Tennessee Community College (Currently attending to obtain Associates Degree in Graphic Arts)

Certifications

Microsoft Office Specialist Word Expert Certification

Microsoft Office Specialist PowerPoint Certification

OBJECTIVES

To obtain a position utilizing my experience and education in graphics design/administrative procedures in a challenging and

supportive environment.

ACCOMPLISHMENTS

Recognized for expertise in multiple complex software applications.

Train branch office administrative assistants in technical report production and proposal preparation

Adviser and mentor to administrative staff members regarding advanced capabilities of computer applications.

PROFESSIONAL EXPERIENCE

EnSafe Inc.

Marketing Assistant (April 1998 – Present)

Currently assist with all types of proposal preparation including SF330 packages, from development of graphics to final

production. Additionally, design graphics for print advertisements, competition entries, and PowerPoint presentations;

prepare marketing materials such as statements of qualifications (SOQs), fact sheets, brochures, trade show/professional

conference posters, etc.; coordinate trade shows; and track proposals for 17 offices for win/loss ratio. Proficient in MS

Word, Visio, Excel, MS PowerPoint, MS Publisher, Adobe Photoshop, and Adobe Illustrator CS4.

Executive Administrative Assistant (March 1997 – April 1998)

Assistant to President and Senior Vice President. Assisted clients when Principals were out of the office; designed

presentations, marketing handouts, and SOQs; worked on special projects using MS Publisher, Freelance, and PowerPoint;

assisted with proposals and SF 254/255s; set up conference calls; and updated database.

Administrative Assistant (July 1994 – March 1997)

Assisted technical and managerial staff in all aspects of report preparation and distribution including inputting technical edit

changes, checking for proper placement of figures and tables, proper pagination, and generating the tables of contents using

WordPerfect 6.0 for DOS, MS Word, and AMIPRO; relief for Switchboard receptionist when needed.

Promus Companies

Secretary III (February 1993 July 1994)

Typing, filing, arranging travel; maintaining supplies and employee communication materials; distributing mail; tracking

department expenses against budget; providing telephone support for department; working on special projects for Director

and staff; preparing presentations using PowerPoint; coordinating and monitoring the company nurse program; and

performing daily secretarial duties for the Director and staff of the Employee Benefits department; thorough knowledge of

AS/400.

Frito-Lay, Inc.

Area Administrative Assistant (April 1990 October 1992)

Preparing checks for distributors and end users out of accrual funds and maintaining records of funds using Lotus 1-2-3;

preparing presentations and flyers for Area and Territory Managers using Freelance 3.01; paying expense reports and bills

through Accounts Payable on line system; compiling and running various reports through TSO and RMDS (Frito-Lay on-

line systems); tracking all expenditures for budgetary purposes using Lotus 1-2-3; handling customer inquiries on a daily

basis; and preparing all correspondence for the Area. All duties performed with minimal supervision.

ACCOMPLISHMENTS: Area won the Herman W. Lay Award in 1991. Sent to Atlanta to train Division and Area

Administrative Assistants on using Freelance 3.01. Developed several budgetary spreadsheets (using Lotus 1-2-3) that were

adopted for use throughout the South Division.

Delta International Machinery Corp.

Administrative Assistant (December 1985 April 1990)

Submitting all status changes (including salary maintenance) on a timely basis for proper processing; coding invoices to the

correct budget number and department for accounts payable processing; posting invoice records on PC; reporting payroll

directly to headquarters and maintaining attendance records for hourly and salaried employees; purchasing office supplies

and printed forms from vendors assuring competitive prices; preparing financial reports; and reporting directly to

Distribution Manager as well as preparing his correspondence.

ACCOMPLISHMENTS: Created and implemented personal computer program eliminating manual posting of invoices

which is useful for developing analysis of actual versus budgeted departmental cost; researched and compared vendors and

cost for office supplies, resulting in a minimum average of 24.53% savings after changing primary suppliers; developed

"Absenteeism Program" on PC for easy access of attendance records, which proved helpful for accumulating data for

disciplinary action.

BECKY WANSLEY

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