Administrative Assistant Manager
Resume:
Mary Stubler
Aliso Viejo, CA 92656
Email: ****.*******@***.***
EXPERIENCE:
RBF CONSULTING, Irvine, CA
*/**/**** – 6/2/2010 Administrative Assistant. Reported to Senior Vice President, Planning Department,
which included Environmental, Landscape Architecture and Urban Design Studio.
Responsible for all office support including preparing proposals to potential clients,
contracts, task orders, budget reports, mass mailings (via federal express and
certified mail). Community Outreach responses, notes, preparing supplies and
media equipment for these workshops, scheduling of polling devices within the
company. Coordinated internal and external meetings, video conferencing, and
conference attendance. Scheduled Webinars for AICP Members within the
Company in order to maintain their certification credits. Also responsible for daily
phone coverage, copies, front desk coverage, scans, emails, appointments, etc.
4/88 – 4/2002 LUSARDI CONSTRUCTION COMPANY, San Marcos, CA
Administrative Assistant. Report to Executive V.P., V.P. Field Operations and
support staff of Sr. Project Managers, Project Engineers and the Risk Manager.
Responsible for typing subcontracts/material supplier agreements; preparing
monthly billings to owners; preparing Notice of Completion; Mechanic’s Liens and
Release of Mechanic’s Liens; composing correspondence; meeting notes; booking
travel reservations; switchboard relief and relief schedule. Compiled Owner’s
Manuals (for owners of newly constructed buildings). Negotiated shipping rates
(UPS, Federal Express, California Overnight, Golden State Overnight, etc.) and
purchasing all office supplies; photocopy machines; fax machines. Responsible for
all office support functions including copy machines, fax machines, postage
machine, coffee service, telephone, etc. Proficient in MS Word, Excel, Outlook,
Explorer and Lusardi’s Subpro Database. Coordinator for annual company picnic
and supervision of Office Assistant (high school student work experience program).
11/87 – 1/88 STRATEGIC SEMICONDUCTOR TECH, INC. Carlsbad, CA
Executive Administrator for Start-up Company. Responsible for office
administration, obtaining federal, state and resale numbers, implementing
communications systems (fax machine, Sprint phone service, etc.), word-processing
(Word Star, PC-Write), travel reservations, accounts receivable/payable (peg-board
system), shipping and receiving, correspondence, status reports to investors. Also
responsible for tracking all incoming purchase orders.
8/85 – 11/87 DENSE-PAC MICROSYSTEMS, INC., Garden Grove, CA
Manager Administration/Executive Secretary. Reported to Chairman and CEO.
Responsibilities included office administration, supervision of marketing secretary
and receptionist, coordination and supervision of all day-to-day office support
functions including telephone/security system maintenance, copies/ printer
maintenance all mail service, general office duties. Coordinated all sales meetings,
seminars, trade shows, etc. Travel reservations (domestic and international),
confidential/priority correspondence, monthly presentation for board meetings,
board of director’s minute book. Coordinated public relations including
investors’/publishers inquiries, quarterly SEC filings of 10Q reports. Assisted
marketing/sales and accounting staffs.
NOTE: Dense-Pac went public in January ’86 trading on NASDAQ and also started
up an offshore manufacturing facility in Puerto Rico. The company then filed
bankruptcy (Chapter 11) in February ’87 and recovered with the assistance of a
European investor. The company came out of Chapter 11 in October ’87. These
events led to daily dealings with attorneys, stockholders, etc., as well as extensive
public relations.
Mary Stubler
27068 La Paz Road, PMB #135
Aliso Viejo, CA 92656
Email: ****.*******@***.***
8/84 – 8/85 FALZONE DEVELOPMENT, Arcadia, CA
Executive Secretary to President. Responsible for office administration, word
processing (IBM PC/Word Star), job status reports, financial sheets, payroll,
accounts receivable/payable, bank deposits, etc.
2/84 – 8/84 CHEMTECH, INC., Burbank, CA
Executive Secretary to President, Vice President/Advanced Technology, Vice
President/Engineering and Controller. Office administrator, responsible for all day-
to-day office support functions.
12/81 – 2/84 IBIS SYSTEMS, Westlake Village, CA
Executive Word Processor (SDS Micro Computer and IBM Displaywriter).
Supported corporate functions including travel reservations, financial reports, bank
statements, board of director’s monthly presentations, personnel organizational
charts, reports and records. As Receptionist for Corporate building answered
phones, greeted customers/guests and supported executive staff secretaries.
6/81 – 12/81 AMERICAN TELECOMMUNICATIONS CORP., El Monte, CA
Receptionist. Operated Bell dimension PBM, greeted customers/ salesmen/ guests.
Performed routine office assistance, e.g., light typing, copying, mail room relief and
ordering supplies.
References furnished upon request.
Proficient in MS Word, Excel, Outlook Express, Power Point, Adobe Reader, Writer, (intermediate in Adobe InDesign
CS2).
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