Assistant Administrative

PAMELA S. GORDON P.O. Box ***

**** ****** ****

Montrose, AL 36559

251-***-**** - Home***251-***-**** - Cell

EXPERIENCE SUMMARY

Thirty years' experience in high level administrative responsibilities in

fast paced environments including insurance, legal, manufacturing and

disaster clean-up. Following and creating procedures for efficient flow of

information for processing and analysis by organizational leadership.

EMPLOYMENT HISTORY

01/06 - Present Administrative/Field Office Assistant

Asplundh Environmental Services, Inc. Fairhope, AL

. Assist President, Office Manager and Project Managers with

administrative clerical duties

. Organizes and assists in proposal writing, editing,

illustration and production efforts in response to requests

for proposals

. Responsible for reviewing proposal drafts and final versions

for responses to RFP, thoroughness, accuracy, staffing,

financial considerations, quality and effective design and

layout

. Assist A/R and A/P with processing load and haul tickets for

various projects; create spreadsheets in Excel to prepare

invoices to clients

. Assist with clients and vendors; audit and process expense

reimbursement forms for project managers

. Act as communications representative and main point of

contact for company at bidder's conferences and during site

visits

. Manages setting up temporary offices in the field due to the

occurrence of natural disasters

. Maintains contract files, safety manuals, incident reports,

weekly tracking reports of production, weekly reporting of

certified payroll and weekly time for hourly employees and

purchasing transactions

04/05 - 12/05 Collection Assistant/Legal Secretary

T. Jeff Stein, P.C. Mobile, AL

. Assisted in developing and maintaining collections data base

program which included input of all collection data for

compiling reports, letters and court forms

. Responsible for handling collection actions, making payment

arrangements, checking for assets, filing levy on real or

personal property, collecting court costs and out-of-pocket

expenses and filing claims in Bankruptcy Court

. Independently composed and prepared routine correspondence

and pleadings along with various other administrative duties

03/03 - 04/04 Secretary/Legal Assistant

Daniell, Upton, Perry & Morris, P.C. Daphne, AL

. Secretary/Legal Assistant for two firm associates and one

partner. Duties included dictation of letters, pleadings,

etc., opening/closing files, billing, filing of court

documents, organizing files and updating pleadings in

preparation for trial, depositions and/or meetings

. Responsible for requesting and maintaining medical records,

scheduling depositions, expert inspections and meetings with

clients and/or other attorneys

06/99 - 03/03 Assistant Workers' Compensation Administrator

Atlantic Marine-Mobile Mobile, AL

. Assisted with management of administrative aspects of the

Workers' Compensation Program for Atlantic Marine, Inc. and

Alabama Shipyard, Inc.

. Investigated accepted claims and losses as necessary for

closure or turn over to in-house attorney; review and

payment of compensation benefits, both bi-weekly and lump

sum, certain medical expenses and other expenses incurred

. Reviewed medical payments made to medical provider, timely

and accurate filing of forms and reports required by the

Department of Labor and the Company. Served as general

intermediary with claimants, their representatives, medical

providers, Department of Labor and other interested persons

in order to maintain a smooth flow

03/95 - 09/97 Legal Secretary

Ramsey & Murray, P.C. Houston, TX

. Legal Secretary with law firm specializing in insurance

defense. Prepared and filed pleading with court; transcribed

legal correspondence and reports to clients; corresponded

with courts and opposing counsel to schedule hearing dates,

deposition dates and mediation dates; reception relief on a

rotating basis; maintained billing files and time entries

01/87 - 03/95 Executive Administrative Assistant

Insurance Alliance Houston, TX

. Assistant to CEO and Secretary of large independent insurance

agency, which included assisting designated insurance

producers handling all lines of commercial and personal

insurance matters

. Prepared proposals for presentation to clients; transcribed

correspondence from designated producers; helped with monthly

statement reviews, collections and reconciliation; maintained

appointment schedules and made necessary travel arrangements;

coordinated and help plan agency social and employee event

functions

KEY SKILLS & STRENGTHS:

. Excellent verbal and written communications skills

. Ability to work with minimal supervision

. Good customer-relation skills

. Ability to organize, prioritize and work under extreme work pressure,

heavy work load and deadlines

. Self-motivated, initiative, able to maintain a high level of energy

. Accuracy and Attention to important details

. Well versed with computers and typing

Education: Intro to Micro Computers

M&M WORD PROCESSING SCHOOL FOR LEGAL

SECRETARIES

Certification Courses

Contact this candidate