ALICIA MALDONADO

*** **** ******* ******, ******, CA 91723

562-***-**** abgw6v@r.postjobfree.com

EXPERIENCE

**** – Present Personal/Executive Assistant

Patrice Cochet, Cinematographer, Hollywood, CA

• Handle appointments, establish relationships with potential clients. Answer and screen telephone calls and arrange conference calls.

• Maintain personal schedule, travel arrangements for work crew and family. Prepare and review operational reports and schedules to ensure accuracy and efficiency.

• Coordinate off-site events. Responsible for budget by project.

• Office and on-site PA help. On set experience: grip, 2nd AC, electrician, live broadcasts.

2009 – Present Self-Employed, Virtual Executive Assistant

• Prepare memos, letters, meeting agendas, and other correspondences.

• Data entry and ad hoc reports - compile and type statistical reports.

• Prepare billing, collections calls, and general accounting.

• Answer and screen telephone calls and arrange conference calls.

• Coordinate schedules and make appointments.

• Arrange and coordinate travel schedules and reservations.

• Prepare agendas, reserve and prepare facilities.

• Coordinate company events.

2007 – 2009 Executive Assistant

The Webb Schools, Claremont, CA

• Provided continuous, high quality support to a Senior Director and staff of admission assistants. Coordinated both business and personal schedules, appointments, domestic and international travel arrangements, managed expense accounts.

• Arranged meetings and events including design, set-up and catering. Varied in size from small, intimate gatherings to large functions utilizing entire 70-acre campus.

• Composed letters, memos, prepared reports and budgets; inveterate reader – read through applicant files, stories, and essays.

• Established strong relationships with visiting guests and important contacts.

2001 – 2005 Executive Assistant/Sales Administrator

Energized Distribution, Bell, CA (Red Bull Energy Drink)

• Executive Assistant to the President of Red Bull Energy Drink distributor. Sales Administrator position reporting directly to the General Manager. Handled all sales reports including sales forecasting. Made all travel arrangements to international locations for large groups of up to 80 persons at one time, set up events and assisted sales executives and teams.

• Office Manager, managed large projects, including the implementation of the company's hand held ordering system for delivery account managers. Responsible for staff of 16 in the general office overseeing A/R, A/P, HR, Collections, Data Entry and Reception. Held this position from 2001 to 2004.

• Great rapport with President and GM always utilizing diplomacy, respect and professionalism.

1998 – 2001 Executive Assistant/Office Manager

Del Monte Fresh Produce, Santa Fe Springs, CA

• Managed a staff of five in a fast paced distribution center. Responsible for reception, accounting, shipment coordination and import/export of product to and from various countries and Hawaii.

ADDITIONAL EXPERIENCE:

Project Manager and Executive Assistant to Vice-President of Marketing

The ICEE Co., Ontario, CA

Adminstrative Assistant to Senior Executive in Marketing Services

Nestle Food Co., Glendale, CA

SOFTWARE EXPERIENCE

• Windows NT, XP, Vista, 7 and Mac OSX through Lion – Advanced User

• Microsoft Word – Advanced

• Microsoft Excel – Advanced

• Microsoft PowerPoint – Advanced

• Microsoft Access – Moderate

• FileMaker Pro – Advanced

• Mac Pages, Keynote, and Numbers – Advanced

• Crystal Reports – Moderate

• Mas 90 – Moderate

• Oracle – Moderate

• Adobe Photoshop – Moderate

OTHER SKILLS

• Clear and logical communicator

• Excellent written and verbal skills, bilingual Spanish

• Time management skills – able to prioritize

• Work efficiently – independent or team settings

• Planning and direction – motivated by challenges

• Analytical – ad hoc reporting a special skill

• Expert event planner; excel at travel planning

• On-set Production Assistant – Grip, electrical, runner

EDUCATION

Mount St. Mary’s College, Los Angeles, CA – B.S. Social Work; Est. date of graduation, 2013

Harvard University Extension – Computer Science: Programming in languages including C, PHP, and JavaScript plus SQL, CSS, and HTML. Currently enrolled. April 2013

Stanford University Extension – Databases: Covering relational databases and SQL, semi-structured and unstructured data using the XML and JSON models; also OLAP, Cloud databases and NoSQL systems are covered. Currently enrolled. March 2013.

University of Phoenix, Business Management; Ysleta High School, El Paso, TX

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