Administrative Assistant Executive

STACY WEBBER

***-* **** ***** ****. ( Cedar Park, Texas 78613

**********@*****.*** ( 512-***-****

Summary of Qualifications

Skillful and dedicated Executive Assistant with extensive experience in the

coordination, planning, and support of daily operational and administrative

functions.

* Demonstrated capacity to provide comprehensive support for executive-

level staff including scheduling meetings, coordinating travel, and

effectively managing all essential tasks.

* Dedicated and focused; able to prioritize and complete multiple tasks

and follow through to achieve project goals.

* Able to grow positive relationships with customers and colleagues at

all organizational levels with excellent communication skills and a

high-level of confidentiality.

* Computer skills include Microsoft Outlook, Word, Excel, Visio,

PowerPoint and Oracle.

Professional Experience

AUGMENTIX CORPORATION - Austin, Texas November 2008 to Present

Executive Assistant

. Provide support to Chief Executive Officer and Vice President by

conducting calendar management, meeting coordination, travel

arrangements and expense report preparation.

. Coordinate projects and events exercising ability to improvise,

improve procedures, and meet demanding deadlines.

. Organize the details of quarterly Board of Directors meetings and

company events.

. Track and submit monthly log of purchasing card expenses.

. Update and maintain organizational charts.

. Assist managers and Accounts Payable department as needed.

STAKTEK / ENTORIAN TECHNOLOGIES - Austin, Texas November 2005 to November

2008

Executive Assistant

. Scheduled and maintained calendar of appointments, meetings and

travel itineraries for Chief Executive Officer and two Vice

Presidents.

. Assisted with corporate name change and logo creation.

. Coordination of trade show participation, including scheduling

travel for Sales department as well as ensuring booth and marketing

materials arrived at convention site.

. Received and screened telephone calls. Took messages and/or

redirected callers.

. Updated and maintained organizational charts.

. Provided front desk coverage as needed.

DELL, INC. - Round Rock, Texas August 2004 to October 2005

Administrative Senior Specialist

. Scheduled and maintained calendar of appointments, meetings and

travel itineraries for two Directors of Development in the

Enterprise Engineering department.

. Prepared and distributed agendas for weekly staff meetings.

Recorded and transcribed minutes to maintain an accurate record of

decisions.

. Maintained and ordered office supplies as necessary.

. Updated and maintained organizational charts.

. Tracked and submitted monthly log of purchasing card expenses.

. Provided manager and individual contributor compliance training

tracking.

. Assisted with new employee on-boarding.

COVENANT HEALTH - Knoxville, Tennessee June 2003 to March 2004

Executive Administrative Assistant

. Scheduled and maintained calendar of appointments, meetings and

travel itineraries for Vice President/Chief Operating Officer of

Fort Sanders Loudon Medical Center.

. Prepared and distributed agendas for committee meetings. Recorded

and transcribed minutes to maintain an accurate record of

decisions.

. Opened and screened incoming mail and prepared outgoing mail.

. Received and screened telephone calls. Took messages and/or

redirected callers.

. Maintained and ordered office supplies as necessary.

. Assisted in the preparation of presentations.

SPOHN & ASSOCIATES, INC. - Austin, Texas September 2000 to May 2003

Administrative Assistant

. Tracked and managed assets.

. Ordered office supplies and computer peripherals.

. Coordinated and scheduled interviews.

. Greeted clients and answered multi-line phone system.

. Assisted Finance department with invoice and expense report

reconciliation, verification, mailing and filing of weekly Accounts

Payable and petty cash maintenance.

. Assisted Training department with course calendar maintenance,

grading and tracking of pre and post tests and surveys for all

classes, and scheduling travel for trainers and ensuring materials

arrived prior to the start of the class.

Salon 505 - Austin, Texas August 1999 to September 2000

Receptionist

. Scheduled appointments for salon services.

. Trained new hires on computer appointment scheduling system.

. Confirmed appointments for next day clients.

HILTON LA JOLLA TORREY PINES - La Jolla, California September 1998 to

August 1999

Reservations Sales Agent

. Informed callers about the AAA 4-diamond hotel and area, and

recorded reservations for nearly 400 guestrooms.

. Maintained golf/hotel package information for the Pro Shop.

. Assisted the Group Rooms Coordinator with various projects.

AUSTIN REGIONAL CLINIC - Austin, Texas January 1997 to August 1998

Patient Service Representative II

. Greeted patients and used computer system to check in for

appointments.

. Scheduled appointments and received patient co-pay.

. Performed nightly closing procedures, including deposits and report

printing.

. Networked with doctors, laboratory and x-ray departments to

efficiently perform job duties.

Contact this candidate