Project Manager Supply Chain

Baiju.koshy

*** ********* **. *** *** • Lewisville, TX 75067 • 972-***-**** • *****.*****@*****.***

Profile

I am a highly motivated individual with 6 years’ experience in providing innovative, reliable and on time

solutions in matters pertaining to supply chain and project activities in corporate environments. I am now

looking forward to making a significant contribution to a forward thinking company as a procurement

coordinator or a similar appointment that offers opportunity for progression.

Professional Background

P rofessional skills and abilities

Excellent communication skills (English, Hindi, Tamil and Malayalam)

Negotiating skills and good customer service skills

Ability to work independently and make own decision.

Quick learning skills.

Interpersonal skills

Able to analyze and solve problems

Self motivated and hardworking

Ability to work in a fast pace and dynamic environment

Proficient in data entry, MS office and Oracle Purchasing system

Ability to prioritize and manage time well

Ability to be discreet with confidential matters and complying with company’s regulation.

Ability to interact with vendors and provide assistance to various departments in corporate

environments

Knowledge of product and service purchasing policies and practices

P rofessional Achievements

Improved working capital by extending payment terms and sourcing alternate vendors or service

providers etc.

Assisted regional operation leaders, project director and project manager in achieving the

monthly revenue by following up with subcontractors for their progressive billing.

Worked with supply chain team in order to meet deadlines of projects and meet monthly target of

operations

Implemented proper tracking system for office supplies thereby reducing office administration

cost.

Decreased shipping cost by consolidating panels and materials for project sites.

Kept daily track of employees’ time sheets, expenses and by so doing reduced the operation cost.

P rofessional Experiences and other Responsibilities

CIMAC Fzco a Subsidiary Schneider Electric Dubai, United Arab Emirates.

Supply Chain Executive - Assistant Buyer 8th Aug 2010 – 31st Mar 2011

Key Duties

1

Served as a central point of contact for purchasing issues including communicating with suppliers

in matters relating to quality and quantity.

Reviews and analyzes purchase requisitions. Coordinates purchasing activities with

manufacturing, planning and engineering departments to acquire inventory in a cost effective and

timely manner. Processed purchase requisitions, purchase change orders and requests for

quotes to suppliers. Responsible for procurement business system data input and integrity.

Processed all the purchase requisition or work orders through Oracle with required approvals .

Negotiated with suppliers for prices, delivery time and sources in support with company goals and

objectives in coordination with purchase manager as per company standard procedures.

Coordinated and recommended acceptable alternatives in the face of product unavailability and

advised the department on product substitutions prior to placing orders.

Maintained accuracy of Oracle purchase order data, including items, quantities, due dates,

special instructions and terms and conditions

Communicated regularly with vendors regarding order status in order to meet project schedules.

Contacted suppliers regarding backorders, incorrect shipments, and to obtain POD’s.

Provided timely responses to telephone and email messages pertaining to requisitions,

backorders, open orders, and returns.

Planned for optimum inventory to support the customers on stocking programs and at the same

time meeting the inventory objective of the company.

Managed inventory tracking, researching and resolving inventory shipping issues, coordinating

the return of damaged goods, arranging for replacements or credits and documenting all

transactions.

Identified and resolved potential purchasing problems such as invoice discrepancies, delivery

date etc.

Resolved the difference in actual product quantity vs. packing slip quantity when reported by

receiving staff.

Evaluated and reported vendor staff performances to the management and user departments as

required.

Managed and resolved open orders (ensured delivery, update PO status) and provided required

updates to concern Department.

Coordinated with warehouse manager and project manager in delivering materials to project site.

Assisted with warranty and returned material activity (RMA)

Conducts good receipt and invoice verification in Oracle.

Worked with finance to ensure correct pricing is paid; correct information is loaded in the system;

and research to ensure the supplier is charging contract price.

Carried out the documentation of invoices and delivery notes and ensured that the approved

invoices were sent for payment.

Assisted in invoice resolution and payment queries from suppliers by working closely with finance

manager.

Responsible for handling large amounts of cash and preparation of bank deposits when needed.

Honeywell International Sharjah, United Arab Emirates

Operations Coordinator –Middle East Region 7th Nov 2007 – 30th Jul 2010

(U. A.E, Qatar, Bahrain, Iran, K.S.A and Oman)

2

Office Administrator 20th Dec 2005–6th Nov 2007

Office Administrator through Honeywell outsourcing for a year

Key Duties

Provided innovative, reliable and on time compliance solutions to operation team of Honeywell

Building Solutions.

Managed the order fulfillment process, which include all activities form order booking to complete

delivery of product, as dictated by the scope of program.

Prepared all the purchase requisitions through Oracle for Bahrain, U.A.E. Qatar, Oman and K.S.A

projects.

Expedited the orders placed by suppliers and took appropriate approvals from the management.

Checked inventory and prepared timely inventory reports about the projects.

Ensured that safety measures were put in place throughout the project.

Maintained accurate inventory of office equipment and supplies.

Provided administrative support to Project Director, Project Manager and Project Engineers in a

fast paced business environment.

Coordinated all project related activities in Middle East region and properly documented all the

requisition.

Acted as the central point of contact for the project team including client, facilitators, director, and

project assistants.

Assisted in budget preparation and control activities.

Ensured effective preparation and delivery of all project events and meetings.

Prepared employees time sheets, expenses reports, including typing, binding, telephone calls,

maintaining confidential and daily files, handling inter office mail, copying, filing, office supplies,

and maintains vacation for department.

Coordinated for all Projects related activities in Middle East region. Coordinated with Suppliers,

IT, Oracle team, procurement, SDC, intercompany factory and different departments in

Honeywell.

Ensured all time sheets are updated on weekly basis in Oracle.

Provided preliminary Invoice review for all sub service and materials in assigned business entity

Qualis Health Care Tirur Head.Qtr - Chennai-India

January 2005– December 2005

Medical Representative

Key Duties

Promoted medicine as for company’s procedure

Eye Vision Cochin- India

Field Manager Cochin Region January 2004 – December 2004

Key Duties

sales of contact lenses and solutions

Academic Qualifications

Year Major University/School

3

University of Calicut India

April 2002 Bachelor of Arts Economics

March 1998 Pre Degree University of Calicut India

March 1996 Secondary School Leaving Certificate Department of General Education India

Computer Skills

Post Graduation Diploma in Computer Application

Diploma in Computerized Office management

Certificate in Akshya Basic Computer Literacy Govt. of Kerala

Seminars and Training Attended

Oracle Purchase requisitions or work order

Oracle WEB PO and goods receipting

Basic Fire Warden Safety course

Basic first AID, CPR and AED

Safety awareness training from Honeywell

Fire extinguisher training from Honeywell

Certificates awarded

Certificate in supply chain management from Honeywell Skill Soft

Overview of logistics and planning project procurement from Honeywell Skill Soft

Hobbies and other interests

Football, Cricket and music

Reference available upon request

4

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