Administrative Assistant Sales

Aimee J. Hicks

**** ****** ****

Greenville, GA 30222

412-***-****

********@****.***

My professional background encompasses 20 years of accounting

experience and 10 years of administrative assistant experience. I am a

reliable self-starter who is a goal-oriented team player with strong

leadership, organization, problem solving and communication skills. I place

an emphasis on obtaining results through positive interaction with

customers, vendors and associates. My current computer skill set includes

extensive utilization of Microsoft Office along with industry specific

accounting software.

Relevant Professional Experience

Red Valve Company, Inc.

01/2007-07/2011

Accounts Payable Specialist

Carnegie, PA

. Reviewed, verified, vouchered and processed inter-company and trade

invoices in an accurate and timely manner to prepare documents for

scheduled weekly payments

. Resolved received product discrepancies by utilizing physical counts

versus claims on vendor invoices and reconciling the difference to

obtain a credit for the shortage or a RGA for the overage

. Reconciled open receiver reports on a weekly basis to effectively

manage inventory and balance product received so it could be tracked

and documented accurately

. Processed approvals on travel expense reports for all outside sales

managers

. Audited and verified receipts on expense reports

. Printed AP checks

. Maintained AP records

. Submitted invoices for use tax

. Researched, verified and updated cost changes to inventory parts

. Sorted and filed month-end reports

. Created and entered journal entries

. Cancelled cleared checks

. Researched renewals and filing duties for patents

. Negotiated discounts from suppliers

. Facilitated 1099 reporting

. Participated in year-end physical inventory

. Participated in year-end audit

James Communications, Inc. 07/1999 -

05/2008

Accounting Coordinator/Administrative Assistant

Pittsburgh, PA

. Coordinated functions within the financial department by entering and

maintaining data for AR, AP and billing

. Ensured account accuracy by reconciling transactions and investigating

discrepancies

. Prepared specialized reports for CEO by collecting, analyzing and

summarizing client information, as well as AR, AP, billing worksheet

and timesheet data to determine trends.

. Maintained vendor and client files

. Prepared client billing and statements; collected on delinquent

accounts

. Calculated monthly sales tax, filed returns and reconciled sales tax

account

. Physically closed all accounting modules monthly; assisted in

reconciliation of accounts

. Facilitated 1099 reporting

. Served as long-term interim office manager providing clerical services

. Served as short-term media buyer

General Systems Services, Inc.

01/1990 - 11/1994

Administrative Assistant/Accounting Clerk

Pittsburgh, PA

. Coordinated with the controller by entering and maintaining data for AR

and AP

. Entered data for and produced all client billing

. Provided support to president, vice president and sales department by

preparing all sales proposals and documents

. Provided support to entire staff with various duties including greeting

guests, answering telephones, distributing mail and maintaining

inventory control of office supplies

. Maintained conference room schedules, coordinated food service and

conference room set-up

The Sawyer School and Pennsylvania Institute of Culinary Arts 11/1987-

12/1989

Staff Accountant/Staff Services

Pittsburgh, PA

. Reviewed invoices and wrote checks in a timely manner

. Received payments from students and financial aid institutions; applied

to student accounts

. Prepared bi-monthly and monthly payrolls

. Wrote journal entries monthly for processing by CPA

. Reviewed statements produced by CPA

. Assisted in creating budget and provided monthly budget analysis

. Reconciled bank accounts

. Provided Human Resources Services

. Participated in annual audit

. Provided interface between students and financial aid staff

. Coordinated hiring and training of college work study employees

Education

Blairsville High School, Blairsville PA, accelerated academic track

Indiana University of Pennsylvania, Indiana, PA, studies in accounting

The Sawyer School, Pittsburgh, PA, certificate awarded for business

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