Manager Administrative Assistant

**** ****** ****** • Huntington Beach, CA *****

Phone 714-***-**** • CELL 714-***-**** • E mail *******@*****.***

Danielle Spielman

Summary of qualifications

** ***** ********** ** *** administrative field

Typing – 65 words per minute

Strong computer skills – Word, Excel, PowerPoint, Act, Outlook, Visibility Analytics, SAP, customer

committed work order system, Stamps.com

Proficiency in the operation of necessary office equipment including

Dictaphone, strong organizational skills, detail oriented, great verbal

and written communication skills and a multi tasked individual.

Objective

To obtain a supportive position with a strong company that will allow me to utilize my experience and

knowledge to benefit the company.

Professional experience

September 2006 Present Diageo North America

Sales and Marketing Coordinator

Run monthly Market Manager and adhoc Visibility Analytics reports

Create/Track PO requisitions in SAP for CA Spirits Cluster

Track/Input/File weekly price surveys in excel including flyer ads for CA Chains

Track/Input/File weekly ad flyers in excel for SoCal General Market Director

Review QDs/Scan forms for accuracy, log approved forms for running Fiscal Year total by month in

excel, and file according to invoice date for Southern California General Market reference

Update monthly depletions report with flash numbers report from distributor for CA Chains Director

Update Chains checkbook file monthly with flash numbers report, IRI billing file, scan bills, and QD

bills for accurate running total that ties to CA Chains budget

Input/maintain CA Chains division 6 month planners with price survey, ad/programming, and various

chains billing information

OHS Coordinator responsible for complying and following all OSH rules, required documentation,

and regulations for the Irvine Diageo Sales office.

Perform administrative support for Irvine Diageo Sales office including but not limited to ordering

office supplies, creating PowerPoint presentations, mass mailings, booking conference rooms and

ordering food, booking directors travel arrangements, shipping and receiving FedEx packages.

November 2003 – January 2005 Premier Advisory Group

Vice President of Marketing

Setup and organize workshops

Cold call and setup appointments with Financial Planners

Compose marketing pieces and implement mailing campaigns

Website and Proposal Training for Financial Planners

Create and track reimbursement spreadsheets

May 2000 – November 2003 DFW & Associates, Inc.

Operations Manager

Setup and organized workshops in cities of travel

Cold call and setup appointments with Financial Planners

Book and coordinated travel arrangements for President of

Company

Made sure all NASD rules were in place and used in filing,

and correspondence

Created and maintained weekly reporting for company

Supervised 2 individuals and their daily tasks

Human Resource Administrator for company

June 1998 – April 2000 Creative Ad. Services, Inc.

Media Coordinator

Proof read and checked projects for grammar and punctuation

Entered jobs into production

Sent jobs to vendors for output

Setup purchase orders

Booked all media (print, radio, cable)

Coordinated projects and met with clients

Accounting/Administrative Assistant

Screened high volume of calls for Director of Operations, and

President along with other office staff

Created and maintained excel spreadsheets with monthly profit/loss

for account executives

Maintained and updated excel spreadsheets with overall company

revenue

Human Resources Administrator

Generated monthly budgets for clients

Performed clerical support for office staff including filing, ordering

office supplies, creating spreadsheets, composing correspondence

Processed and logged all accounts payables/receivables

Handled company bank deposits

PROFESSIONAL Chris Turbeville, Chains Director

REFERENCES 949-***-**** Cell

Direct Supervisor

Craig Driver, SoCal GM Director

310-***-**** Cell

Andy Tysler

SoCal Senior Market Manager

949-***-**** Cell

Dean Silvers

Senior Chain Programming Manager, SoCal

858-***-**** cell

Mark Iveson

Commercial Development Director

949-***-**** Cell

Contact this candidate