Project Management

Career Objective: Contribute my Office Administration/Administrative

skills toward your open position and the opportunity to use my broad range

of interpersonal, organizational and computer skills for the enhancement of

your organization.

Summary of Qualification:

- 10+ years in administrative operations, coordination, scheduling,

implementing file systems, project management, safety programs, budget,

reconciling, reporting, and research

- 10+ years proven public relations skills; interpret policies and

procedures for staff and customers

- Supervisory, management and training skills; 5 years instructing staff in

office operation, time tracking, work flow, conduct meetings and new

employee orientation, and test language skill levels

- 10+ years applied skills in Microsoft Word, Excel, Outlook, Access,

PowerPoint, and data management

- 3 years process bills, manage contracts, order and maintain supplies,

petty cash management, travel arrangements and itineraries; bookkeeping

accounts payable and receivable, and payroll

Related Experience: SCA, Inc. Pierce County WA

Present

Volunteer in various offices and assist event staff for a non-profit

501(c)(3) educational organization. The SCA is an international

organization consisting of 19 territories with over 30,000 members.

Responsibilities include:

- Consultant on financial matters and reporting; data management of

regional treasurers (Washington, Oregon, Idaho, western Canada), coaching

and book reviews

- Treasurer for three years responsible for $22,000 budget, bank account

management, reconciling, AP/AR, quarterly and annual reporting. Updated

Quicken to reflect the reporting format increasing accuracy and reduce

reporting time. Wrote procedures on operating event gate and overview of

local group treasurer responsibilities

- 5 years group president and in-charge coordinator for 6 events

- Safety coordinator; operate first aid activities, supervise sports

activities and train participants

Professional Experience:

Administrative Assistant & Document Coordinator, Twin Erectors & Steel

Fabricators, Tacoma, WA

3/2007 - 10/2009

All administrative operations plus safety program, project progress, track

deliveries, coordinate with staff and clients, and support documents.

- Apply exceptional oral and written communication skills to improve

information flow within company, clients and vendors that increased profit

margin

- Transitioned written communications and project drawings from 80% mail to

electronic, increased response time by 50%

- Reviewed and coordinated subcontracts and supplemental documents

- Researched internet for bids; prepared bids and tracked project progress

- Assisted estimators prepare project bids and quotes to meeting tight time

schedules

- Composed complex correspondence and policies, and tracked records for

effective decision making

- Combined two part (Word and Excel) Time & Material quote form into one

part on Excel that eliminated duplication of work, simplified information

and cut processing time by half

- Updated and streamlined safety program policy and procedures

- Promoted from temporary receptionist to the primary administrative

specialist

Administrative Support, CoreStaff Services, Express Personnel, Human

Resources Inc. Tacoma, WA

11/2005 - 6/2007

Temporary administrative support for clients requiring diverse assistance

from basic functions to organization and special projects. Clients served;

manufacture accounting, small businesses, medical billing, and

international shipping.

- Researched General Ledger records of capital expenditures

- Assisted marketer prepare estimates and letters for services to

international clientele

- Assisted clients develop filing systems and streamline office operations

Office Assistant Lead, Tacoma Community College, Tacoma, WA 2/1999 -

9/2005

All office operations supporting diverse academic programs focusing on

welfare to work, GED and English as second language students.

- Created office and program procedures, confidential student records,

facility and equipment maintenance, key control and security access,

communication systems (phone and computer), budget management, travel

arrangements, supplies and inventory. Arranged logistics for office

expansion and two relocations and reorganizations.

- Worked closely with internal and external staff, partners and students to

provide cohesive and successful programs; interviews, represented

department and conducted meetings

- Prepared course setup and registered students. Data entry of student

progress in state, school and department specific programs.

- Conduct human resource activities; applications, interview, orientations,

appraisals, time cards

- Supervised and trained over 18 interns and work study students in

reception and file management

- Approved tuition assistance grants for welfare to work students to gain

self sufficiency

- Managed budget with sensitivity to cost control and unique program

requirements. Recovered missed income from services provided for

contracted partner.

- Coordinated computer support systems; troubleshooting and training

insuring student and staff use of resources. Created Access data base for

tracking student progress and participation; increased accuracy and saved

time in preparation of monthly and yearly reports

Office Clerk, Morrison Knudsen Corporation, Auburn WA 9/1998

- 2/1999

Administrative support for project engineers; filing, correspondence,

phones, computerized documents and tracking construction activities.

- Researched unusual charges and recommended corrections reducing project

costs

- Worked with subcontractors and vendors for timely and accurate invoicing

Education: Troy State University, European-military extension, Masters in

Public Administration

Other:

Volunteer Instructor, CPR/AED and First Aid, 20 years: American Red Cross

Notary, Pierce County, State of Washington

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